About reversing batches

If you bill in error, you may wish to undo the billing. Campus Cafe lets you reverse a bill batch so you can delete it or, after correcting the billing errors, repost it. When reversing a batch, Campus Cafe removes the posted records from the ledger and places them in a batch named the (member) REVERSE + (system batch number).

Only batches with a transaction date greater than the last posting date in the General Ledger will be available to be reversed. Regular maintenance is required to update the GL Control last posting date to ensure users do not delete batches that have posted to Accounts Receivable.

Prerequisites

• The batch transaction date must be after your general ledger’s last post date. To see or set the date go to Accounting > GL Control.

Required permissions

Reverse a AR batch

1. Go to Financials > Bill Batch.

2. Click Reverse AR Batches.

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3. Select the System Batch Number to reverse and click Reverse.

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4. The batch is removed from the AR Ledger Card and placed in a batch named member REVERSE + the system batch number. You can now delete, change or re-post to a different date.