Gradebook Maintenance

About gradebook maintenance

Gradebooks create and maintain student assignments for courses. Instructors may input grades for assignments and calculate an overall course grade.

The gradebook is a place to record assignment grades. It isn’t a learning management system.

Configure objective codes using STPARM RUSUBG. Object codes let you classify gradebooks for organization and reporting.

Module	Number	Description

Module	Number	Description
System Admin	113	Create and edit educational objectives
System Admin	293	Set gradebook configuration
System Admin	759	Manually launch grade recalculation
Registration	2008	Create and edit gradebooks
Registration	93	Associate gradebook with specific class

These settings apply system wide and help you ensure gradebooks adhere to your institution’s business practices.

Set whether gradebook assignment grade may exceed maximum allowed points.

Go to Admin > Custom Control.
In Search enter GRDBK_MAX.
Next to GRDBK_MAX click the pencil.
In Parameter Value 1 enter Y to prohibit assignment grade from exceeding maximum allowed points. Enter N to allow a student to earn more points than the assignment normally permits.
Click Save.

Go to Registrar > Gradebook.
Next to Description Starts With Filter click Submit..
Click New Group Definition.
In Description enter the name of the gradebook. We recommend following a naming convention such as year-semester-course. For example, 2024-Fall-CSC101.
Click Create.

As an alternative to creating a new gradebook, you can copy a previous one, saving you time.

Go to Registrar > Gradebook.
Next to Description Starts With Filter click Submit..
In Source Group select an existing gradebook.
In Target Group Name enter the name of the new gradebook. We recommend following a naming convention such as year-semester-course. For example, 2025-Spring-CSC101.
Click Copy.

Go to Registrar > Gradebook.
Next to Description Starts With Filter click Submit.. (Enter a description of the gradebook prior to clicking submit to narrow your results.)
Next to the gradebook, click the brick under Group-Assignments.
Click Lookup Assignment and select the assignment.

You can change the individual assignments or their weight on the grade average.

Use extreme care when changing past assignments as students may already have grades.

Go to Registrar > Gradebook.
Next to Description Starts With Filter click Submit.. (Enter a description of the gradebook prior to clicking submit to narrow your results.)
Next to the gradebook, click the brick under Group-Assignments.
Edit the assignments.

Now that you’ve built the gradebook, you need to connect it to a specific class in a specific semester.