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Monthly release notes are now hosted on our Campus Cafe Community Portal
Campus Cafe continually deploys new versions of its platform with enhancements and fixes with upcoming changes noted below.
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Product Release Notes | Campus Cafe Community
Please reach out to Miranda Thomas if you need access to the community (miranda@campuscafesoftware.com).
Release schedule
Campus Cafe typically deploys new versions each month. No action on behalf of the customer is required. The platform will be unavailable for roughly 15 minutes during the upgrade.
Version updates
Version: December (Expected Release Date: 1/8/24-1/17/24)
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Module
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Category
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Case
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Description
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Documentation
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Academic
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Enhancements
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DEV-2121
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Added functionality to automatically adjust a student’s current degree/major part-time code based on the number of credit hours in the current enrolled semester.
This process will also update the session data semester records accordingly based on number of credit hours.
Credit Hour to Part-Time Code Equivalencies are defined under each major/program maintenance page.
The Part Time Code update is run overnight or manually when the GPA calculation processor is run.
Custom Control GPA_PART_TIME_CODE 1-1 = Y has been added to enable this functionality.
This control is disabled by default.
Clock-Hour institutions will most likely want to keep this disabled.
This will help assist with proper financial aid packaging and reporting
Custom Control GPA_LINE 1-2 has been added to determine which semester to use for the Line Code (class level) and the new Part Time Code update.
Input a specific semester code into the Custom Control for the semester used to determine the calculation.
Setting the control to 0 will then use the default Reg. System Control semester for the calculation.
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Academic
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Enhancements
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DEV-2493
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Added Plan of Study Action from Prospects Finder.
This now allows institutions to apply and process plan of studies for applied students to help advisors with enrollment.
This also allows for those applied students can be taken into account for Anticipated Course Scheduling Reports.
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Academic
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Enhancement
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DEV-1549
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Degree Status changes will now automatically trigger Degree Status Date update.
e.g. when a student graduate, withdraws, or drops from their last course, the degree status date will update accordingly to the new status.
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Academic
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Enhancement
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DEV-2242
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Added new Custom Controls TRANS_SHOW_LDA and TRANS_SHOW_REENTRYDATE to hide/show LDA and Re-Entry Dates on a student's transcript.
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Academic
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Change
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DEV-2416
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Updated the Semester Date Maintenance UI to the more modern format.
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Academic
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Change
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DEV-2529
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Upload assignment grades through spreadsheet process adjusted to accept csv. file format and support id numbers with leading zeros.
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Academic
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Bug
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DEV-2494
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Fixed an issue where the bolding of headings on the 2-column transcript was incorrect.
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Academic
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Bug
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DEV-2466
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Fixed an issue on the GPA History Listing page being sorted incorrectly.
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Academic
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Bug
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DEV-2457
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Fixed an issue where certain mid-term/deficiency grades were not showing up in the grade selection.
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Academic
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Bug
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DEV-2515
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Fixed an issue where certain faculty were unable to see their course schedules.
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Accounting/General Ledger
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Bug
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DEV-2325
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Fixed an issue that was not allowing a G/L period to be closed.
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General Ledger Period-end Close & Reports
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Accounting/General Ledger
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Change
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DEV-2509
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Added new Custom Control APCHECK 1-8 = Y to adjust the Check Printing font to Courier New to align with “Positive Pay” anti-fraud check format checking.
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Accounts Payable Check Formatting
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Admissions
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Enhancement
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DEV-2148
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Added the ability to manage multiple applications for a student at one time.
Prior to this update a former application would be archived to “read-only”.
Now admissions users have the ability to make a prior application active and usable. When making a former application active, the admissions activities associated with the active application will appear on the Application Status page accordingly.
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Multiple Applications and Admission History
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Admissions
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Enhancement
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DEV-2502
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In relation to last months increase of custom question workflow length to 30 characters; the “inquirysource” Lead API field length has also been increased to 30 characters to accommodate longer source names.
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Admissions OpenAPI (REST JSON)
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Alumni/
Development
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Change
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DEV-2399
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Updated Alumni module terminology to “Advancement” align with industry standard terminology.
Updated “Alumni” term to “Constituents.”
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Financial Aid
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Enhancement
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DEV-1757
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Added the Monthly SAS “Reconciliation” comparative report tab to the F/A COD Documents page.
After uploading a SAS reconciliation file (fixed length or comma-separated file), it will review the amounts that are listed in the file to the amounts disbursed in the financial aid module specifically and not to the A/R Ledger.
Please note that this will look for a match based on student SSN, Award, Award Year, and Sequence number for comparing amounts.
It’s possible that a user can make an adjustment or a pending adjustment to a disbursement, which will increment the sequence number to a non-matching sequence number; this will cause it to be reported as a sequence number mismatch to the reported SAS file.
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Financial Aid
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Enhancement
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DEV-2451
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Added the ability to create a non-ISIR based manual packaging record for a batch of students from the student finder. A user can now pull a list of students from the student finder, use the “To a F/A Packaging” to then create a batch a non-ISIR packaging records to be able to package a student before an ISIR is received.
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Financial Aid
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Change
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DEV-2469
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Constrained the SQL query functions on the advanced Scholarship/Other Packaging rules to prevent errors.
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Scholarship/Other Aid Packaging Rules
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Financial Aid
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Bug
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DEV-2468
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Fixed a packaging page display error when an advanced Scholarship/Other Packaging rule runs into a conflict trying to award a duplicate award.
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Scholarship/Other Aid Packaging Rules
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Financial Aid
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Bug
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DEV-2466
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Fixed an issue where Single-Term/Half Year Unsub loan packaging was being prorated incorrectly.
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Financial Aid
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Bug
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SP-12263
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Fixed an issue where acceptance of financial aid was not saving.
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Student Financing Review and Acceptance
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Financial Aid
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Bug
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DEV-2520
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Fixed an issue with the F/A Upload by Spreadsheet process not allowing awards to be changed to zero dollar amounts.
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Upload F/A Awards Non-PowerFaids
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Student Financials
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Enhancement
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DEV-2523
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Added new AR Override CC-GL-Fund field to Billing Transaction Code Maintenance page to specifically assign the transaction’s AR account that it should be associated with; this field will override the default G/L receivables account listed on the General Ledger Funds detail page for the associated fiscal year.
This allows for alternative Receivable GL’s to be used for specific transactions.
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System/UI
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Enhancement
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DEV-1841
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Updated the Email Authentication detail page to be more user friendly.
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System/UI
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Bug
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SP-12444
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Fixed an issue where sometimes it would require a user to login twice.
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Third-Party Integrations
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Bug
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DEV-2522
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Fixed an issue where Brightspace integration was not properly creating a course when the adjusted begin date was crossing over into a different year.
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Third-Party Integrations
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Bug
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DEV-2492
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Fixed an issue where the manual Time Attendance button for CourseKey was not showing.
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Database Changes
Fields Added/Changed:
Expanded ALRELA.SEQ_NUMBER field to allow for more characters
Added the following fields to STMAJR:
PART_TIME_CODE_FOR_CREDITS_1
PART_TIME_CODE_FOR_CREDITS_2
PART_TIME_CODE_FOR_CREDITS_3
PART_TIME_CODE_FOR_CREDITS_4
PART_TIME_CODE_FOR_CREDITS_5
CREDIT_FOR_PART_TIME_CODE_FROM_1
CREDIT_FOR_PART_TIME_CODE_FROM_2
CREDIT_FOR_PART_TIME_CODE_FROM_3
CREDIT_FOR_PART_TIME_CODE_FROM_4
CREDIT_FOR_PART_TIME_CODE_FROM_5
CREDIT_FOR_PART_TIME_CODE_TO_1
CREDIT_FOR_PART_TIME_CODE_TO_2
CREDIT_FOR_PART_TIME_CODE_TO_3
CREDIT_FOR_PART_TIME_CODE_TO_4
CREDIT_FOR_PART_TIME_CODE_TO_5
Added the following fields to BILCOD
AR_OVERRIDE_SITE_NUMBER [numeric](2, 0) DEFAULT '0'
AR_OVERRIDE_FUND_NUMBER [numeric](2, 0) DEFAULT '0'
AR_OVERRIDE_GL_ACCOUNT [numeric](5, 0) DEFAULT '0'
AR_OVERRIDE_FUNCTION_NUMBER [numeric](3, 0) DEFAULT '0'
AR_OVERRIDE_COST_CTR_NUMBER [numeric](4, 0) DEFAULT '0'
Added View:
ALD_PAYM
Custom Control Added/Changed:
Added MSPARM GPA_PART_TIME 1-1
Added TRANS_SHOW_LDA
Added TRANS_SHOW_REENTRYDATE
Changed description for MSPARM GPA_LINE 1-1
Permissions Added:
External Description
Webapp Config:
Update S
Version: November (Expected Release Date: 12/4/24-12/13/24)
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Module
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Category
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Case
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Description
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Documentation
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Academic
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Enhancements
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DEV-2145
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A New Plan of Study - Anticipated Scheduling (Reverse Plan of Study) report has been deployed to allow institutions to review how many students need what courses in an upcoming term. The list of students is processed from the Student Finder using the Plan of Study Action Button.
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Academic
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Change
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DEV-2416
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Updated the UI on the Semester/Term Date Maintenance page.
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Academic
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Bug
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DEV-2440
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Fixed an issue where the update UI date pick on a Status History record was requiring an end date, where it did not use to require an end date.
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Academic
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Bug
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DEV-2430
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Fixed an issue where a faculty’s schedule’s courses were being duplicated if the instructor was added to multiple exception courses as an additional instructor.
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Academic
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Bug
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SP-12084
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Fixed an issue where Waitlisted courses were not showing up on a student’s schedule listing page.
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Academic
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Bug
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DEV-2455
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Fixed an issue where updating a Leave of Absence Status History date range did not save when an absence exists within the selected date range.
It will now properly show a message that states that any attendance records within the LOA period will be deleted including absent records, and it will save.
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Academic
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Bug
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DEV-2496
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Fixed an error when trying to print a gradebook from a course roster.
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/wiki/spaces/CON/pages/274694258
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Academic
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Bug
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DEV-2501
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Fixed an error that was shown when attempting to navigate to a course roster from a faculty’s schedule listing page.
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Admissions
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Enhancement
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DEV-2365
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The “Text Allowed” checkbox has now been duplicated to the Address/Phones page so that students can be allowed to Opt-in/Opt-out from their portals.
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Admissions
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Enhancement
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DEV-2341
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Increased the Trigger Name Field to 30 characters on the Admissions Quick Custom Admissions Portal Question builder to accommodate more descriptive tracking triggers.
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/wiki/spaces/Implementa/pages/431292518
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Admissions
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Change
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DEV-2401
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Updated the School Lookup pop-up page on the admissions portal forms to use the new UI field formatting.
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Set up Admissions Applications and Inquiry Forms
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Admissions
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Bug
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DEV-2233
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Fixed an issue where Inquiry Cadence’s were not properly merging login information when clicking “Show Details and Merge” from the holding table.
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Alumni/
Development
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Enhancement
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DEV-2290
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Added Home Phone to Add Non-Student creation function to properly fill in home phone numbers upon creation to save a user time.
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Alumni/
Development
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Bug
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DEV-2366
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When creating a reciprocal relationship, both relationship records will now properly be created with the begin/end dates so they are able to be filtered through the finders.
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Alumni/ Development
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Bug
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DEV-2452
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When creating a soft credit of a gift, purpose, campaign and appeal all copy over to the soft credit the PET# will also now copy over for proper reporting and filtering.
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Financial Aid
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Enhancement
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DEV-2018
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Borrower-Based Academic Year 2 and AY3 PELL packaging for the same ISIR year has now been enhanced to properly allow for packaging separately from Academic Year 1. Prior to this update, institutions would need to create a disbursement rule that would package AY1 and AY2 at the same time; which was very tricky to setup and difficult to package.
This update allows a borrower-based institution to set up AY1 rules to package to package a student; then later on in the year they can package AY2 rules separately for the same ISIR Award Year without crossover Pell packaging issues or accidentally clearing out/deleting prior AY1 Pell or Loans.
The AY2 Pell will be added to the original AY1 PELL award code since COD only allows for the use of 1 Award Code per ISIR Award Year.
AY2 Sub/Unsub/Plus for the same Award Year should be set up as separate award codes (e.g. SUB2, USU2, PLU2, etc.)
This significantly reduces the complications of setting up Borrower-Based Institution’s 2nd AY packaging.
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Financial Aid
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Bug
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DEV-2443
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Updated the F/A Upload/PowerFaids through spreadsheet function to not halt entire process if there is an invalid record in the file. The file will skip the invalid record and continue processing other records in the file, the process will then report the records that failed to be created/updated.
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Upload F/A Awards Non-PowerFaids
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Financial Aid
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Bug
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DEV-2378
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Fixed an issue where Disbursement Term Rules were not copying from one year to the next.
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Financial Aid
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Bug
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DEV-1122
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Added “OUTSIDE_COD” search field to the COD actions search options in Disbursement Roster.
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People/Alumni Finders
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Change
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DEV-2441
DEV-2472
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Changed how the new first/last name/phone number quick user search feature searches for users to be more accurate.
When typing in digits, ID numbers are prioritized over Phone Numbers in search results (e.g. ID 1234 will appear at the top of the results over any phone number with 1234 in order in the result).
Similarly, start and end of first/nick name and last name will be prioritized over the same string found within a name (e.g. a search for Liam will preference names Liam and William over Williamson.) Emails are always prioritized below First/Nick/Last name results (e.g. John will preference a person named John/Johnson over the email address john@email.net).
Fixed Permission 935 to properly restrict the quick search accordingly.
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People/Alumni Finders
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Change
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DEV-2418
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Changed the text description of “Register Listing” to “Enrollment Listing” action button for clarity of its function.
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Student Financials
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Enhancement
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DEV-2320
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Added Today’s Date to the Printed Payment Receipt (Printable “Make A Payment” page) so users could print with a date for historical filing purposes.
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Student Financials
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Bug
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DEV-2173
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Fixed an issue where the “Blank Rule Code Testable” checkbox was not properly copying over when copying rules from one term to another.
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Student Financials
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Bug
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DEV-2471
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Fixed an issue where the Make a Payment page’s automatic billing recalculation was sometimes not properly calculating on a student’s correct degree major if the student changed majors mid-term.
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Student Financials
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Bug
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DEV-2398
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System/UI
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Change
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DEV-2171
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External Description (EXTERNAL_DESC) field increased to 60 on a user’s permission settings page to accommodate SSO provisioning for students with longer names (e.g. Canvas, SSO, Brightspace, etc.).
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System/UI
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Bug
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DEV-2400
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Fixed an issue where spreadsheet upload processes would not work if there was a period in the file name.
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Third-Party Integrations
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Enhancement
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DEV-2128
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Added new fields to the Admissions API function:
genderIdentity, pronoun, alternateID, collegeCeeb1 - 5, hsCeeb1
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Admissions OpenAPI (REST JSON)
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Third-Party Integrations
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Bug
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DEV-2397
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Fixed an issue where texting would fail if the text message would include invalid characters such as MS Word formatted M-dashes, Curly commas, quotes, & apostrophes.
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Workflows, Activities & Triggers
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Bug
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DEV-2426
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Fixed an issue when downloading the Activity Tracking data to excel the dates were showing HTML code
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Database Changes
Fields Added/Changed:
ADFMRQ - TRIGGER_NAME & TRIGGER_NAME2 increased to 30 characters
TRK_TEMPLATE_HEADER. TRIGGER_REQUEST increased to 30 characters
DELETED_TRK_TEMPLATE_HEADER. TRIGGER_REQUEST increased to 30 characters
Expanded FAWARD to 9,2 for
AWARD_AMOUNT
AMT_PAID_TO_DATE
GROSS_AWARD_AMT
FA_SCHEDULED_DISBURSEMENT – expand ACCEPTANCE_SRC_IP to char(45)
Update any admast record without an ADWHLD_TOKEN and set that token to B+id_number
Update TRK_ACTIVITY_TRACKING and set ADWHLD_TOKEN to ADMAST.ADWHLD_TOKEN where admissions_ent_sem=current_semester
Update TRK_ACTIVITY_TRACKING and set ADWHLD_TOKEN to ADHIST.ADWHLD_TOKEN where admissions_ent_sem=current_semester and TRK_ACTIVITY_TRACKING.ADWHLD_TOKEN is blank. If there are more than 1 ADHIST record with the same semester, it will tie the record with the highest sequence number to TRK_ACTIVITY_TRACKING.
Table POWER_BI_FIELDS
RGENRL.SECTION_TO_PRINT to 5
Added View:
ALD_PAYMENTS_DESC – Set date to rebuild view and add to SYNMAP to rebuild when ALARMA changes
Custom Control Added/Changed:
Added TRANS_PAD 1-2
MSPARM CH_USEPCD 1,2 - If set to Y, credential level 99 does not have its program cleared out in the Clearing House Run
Update SYWCFG set DESCRIPTION='Brightspace Learning Platform (lp) API version (test before changing)' where PARAMETER='BRIGHTSPACE_API_VERSION';
Adding back system parm RCRPET - rgcrse.Can_be_repeated parms 1-4 & 9
Permissions Added:
External Description (EXTERNAL_DESC) field increased to 60 to accommodate SSO provisioning for students with longer names.
Webapp Config:
Update SYWCFG set DESCRIPTION='Brightspace Learning Platform (lp) API version (test before changing)' where PARAMETER='BRIGHTSPACE_API_VERSION';
INSERT INTO SYWCFG (PARAMETER, DESCRIPTION,ENTERED_USERID, RECORD_INPUT_DATE) VALUES (
'BRIGHTSPACE_LE_API_VERSION', 'Brightspace Learning Environment (le) API version (test before changing)', 'SCAN', '20241108');
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