Accounts Payable Check Formatting

Owned by Chris Barrett
Last updated: Dec 19, 2024 by Janine Anderson
3 min read

About

When vendors are paid by check, Campus Cafe generates checks designed to be printed on check paper. Because your check paper may vary in design, Campus Cafe permits you to adjust the layout of the check details.

Prerequisites

  • None

Required permissions

Module

Number

Description

Module

Number

Description

System admin

293

Access to custom controls

Instructions

  1. Go to Admin > Custom Control.

  2. In Search enter APCHECK.

  3. Next to the control to adjust, click the pencil, adjust the control and click Save.

Note: All line and position numbers allow negative decimal values. For example, the following is a valid value: -1.5

APCHECK-1-5: LEFT MARGIN ON PDF CHECK

  • The number of places for margin 

    • Example: 5

    • Default Value: 2

APCHECK-1-6: This is the line the 1st detail voucher list will print

  • The line number from the top margin this item should start printing 

    • Example: 6     

    • Default Value: 3

APCHECK-1-7: This is the line the 2nd detail voucher list will print

  • The line number from the top margin this item should start printing 

    • Example: 6     

    • Default Value: 3

APCHECK-1-8: If this parameter is Y, the font will be changed to Courier New 12 PT and not be bold. This font is required for positive pay compliance.

Seq Number

Parm

Description

Seq Number

Parm

Description

1

1

Not in use.

1

2

Line on the check where check number appears. Line numbers start at top of check. For example, 3 places the check number on the third line from the top of the page.

 

Optionally, the line number, and position to the left can be specified if this parameter contains a value such as 3|30. This would print the check number on the third line from the top of the check and starts the check number 30 characters from the left edge of the check.

Line from top margin | position from left

1

3

Line on the check where check date and amount appears. Line numbers start at top of check. For example, 7 places the check number on the seventh line from the top of the page.

 

Optionally, to specify the line and positions of the spelled out amount, date, and numeric amount enter:

spelled out amount line | spelled out amount position | date line | date position | numeric amount line | numeric amount position

For Example: 9|3|7|30|10|55

  • If using option 2, ALL 6 values must be supplied

1

4

Line on the check where payee name and address appears. Line numbers start margin. For example, 11 places the check number on the eleventh line from the top of the page.

Optionally, Line from top margin | position from left to move payee and address. For example, 11|30 prints the payee and address on the eleventh line from the top of the page and starts the check number 30 characters from the left edge of the check.

1

5

The check’s left margin starts on this position.

1

6

Line on the check where the first voucher detail appears. Line numbers start at top of page. For example, 3 starts the first check detail on line 3 of the page.

1

7

Line on the page where the second voucher detail appears. Line numbers start at top of page. For example, 40 places the second voucher detail on the fortieth line from the top of the page.

1

8

Y indicates checks will be printed in Courier New 12pt Font for compliance with Positive Pay.

2

1

Not in use.

2

2

Not in use.

 

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