About Monthly Release Notes
Campus Cafe continually deploys new versions of its platform with enhancements to the platform. Below provides an ongoing list of updates to the platform. For notes prior to this calendar year, visit Archived Monthly Release Notes.
Release Schedule
Campus Cafe typically deploys new versions of software each month. No action on behalf of the customer is required. The platform will be unavailable for roughly 15 minutes during the upgrade.
Version Updates
Version: May (Expected Release Date: 6/3/24-6/7/24)
Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
Academic | Enhancements | DEV-1925 | Newly Added “Earned” Clock Hour field has been added to clock hour report. Earned clock hours have also been added to the student finder grid (earned hour filter has been added), disbursement roster grid, Course Roster Clock Hour Report, and the Individual Student Clock Hour Report selected from Course Roster Page. The “Earned” clock hour field will not calculate hours for a course that are not earned. An Earned Hour is defined as an attended hour for a course that does not have a failing final grade for that enrollment. If the final grade is failing, the daily row and the summary rows will show 0 earned hours. A Failing grade is defined as all of the grades marked as “failing” in the quality point maintenance. | |
Academic | Change | DEV-1613 | Reg. Control page has been recoded for efficiency. | |
Academic | Bug | DEV-1959 | Fixed an issue with the default 2-Column transcript format that was causing the Page number and the date to be printed twice. | |
Academic | Bug | DEV-1955 | Fixed an issue where Class Level for new session data records were not being copied over when the student had a prior session record. | |
Accounts Payable | Enhancement | DEV-1944 | Recoded the Vendor Listing page to be more efficient; allowing thousands of records to be loaded in seconds instead of minutes. | |
Accounts Payable | Change | DEV-944 | The Vendor AP Entry should now also always display vendor address and not the address from the deprecated PO Tab. | |
Admissions | Change | DEV-1920 | Added a new “Internal Only” flag to an admission form configuration page to hide forms from users that are not logged into the system that navigate to the default Admissions Portal landing page. | |
Alumni/ | Bug | DEV-1939 | Fixed an issue where Alumni Cash Batch Listing Report wasn’t always properly showing Fund, Gift Purpose, Appeal, Check Number, and Primary Constituent Code fields. | |
Financial Aid | Enhancement | DEV-1892 | Recoded and Redesigned F/A Packaging page to load packaging data more quickly and efficiently.
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Financial Aid | Enhancement | DEV-1965 | Added “Inactive” flag to F/A Award Code Maintenance. Marking an award code as inactive will move the code to the bottom of the drop-down menu lists across the system and mark them with an “Inactive” text prefix. | |
Financial Aid | Enhancement | DEV-1964 | Added new Custom Control/MSPARM FA_FINAID 1-2 = Y for the Award totals on the student profile Financial Aid tab to calculate based on the F/A Control Current Year value. Set to N for aggregate totals (prior functionality). Also added “Other Amount” for non-federal aid amounts to show. Added Verification status if a student’s package has been marked for verification or not. | |
Financial Aid | Enhancement | DEV-1968 | Added Award Year Filter to F/A Award Transactions page for a student to filter award view for students. | |
Financial Aid | Enhancement | DEV-1969 | Added an Award Year Dropdown to the F/A COD Documents page, and it will auto filter to the current year field set under F/A Control for efficiency. | |
Financial Aid | Enhancement | DEV-1921 | Updated 2025 Award Year import and export of COD documents to the 5.0b schema to allow processing of those file types. | |
Financial Aid | Enhancement | DEV-1978 | Additional changes to the 2025 ISIR comment codes have been adjusted. | |
Financial Aid | Enhancement | DEV-1971 | Added Cost of Attendance Total calculation field to Student COA adjustment page to increase efficiency. | |
Financial Aid | Enhancement | DEV-1967 | Added functionality to show a student's latest ISIR data on a student’s F/A profile tab even if the student doesn’t have an ISIR for the “Current Year” that’s set under the F/A Control page. | |
Financial Aid | Change | DEV-1966 | Removed duplicate menu links under financial aid sub-category and moved F/A Links to F/A Setup category. | |
Financial Aid | Bug | DEV-1938 | Fixed an issue where enrollment intensity calculations were being used for years prior to 2025. | |
Student Financials | Enhancement | DEV-1935 | Added a toggle to the student AR Ledger page to toggle non-AR transactions to be shown or not. | |
Student Financials | Enhancement | DEV-1956 | Added Custom Control/MSPARM BILLSTMT 3-4 = ENROLLEDSEM to auto-filter a student’s billing statement to the most recent enrolled semester for the student instead of AR Control Semester field Setting BILLSTMT 3-4 to BILLINGSEM: The AR Control value will be used as the default end term on the filter for all students. This new filter functionality requires that Custom Control/MSPARM BILLSTMT 3-1 be set to “Y” (To allow the billing statement to use semesters for filtering. | |
Student Financials | Change | DEV-1931 | Replaced the sub-term running balance with an overall running balance; the sub-term total balance will still be displayed. | |
Student Financials | Change | DEV-1948 | Added Financial Aid Pending Total back on the billing statement; originally removed for conciseness. | |
Student Financials | Bug | DEV-1887 | Fixed an issue on new billing statement page where the payment box was overlapping text. Also fixed an issue on the printed version of the new statement where the student’s ID number was being cut off if it was too long. | |
Third-Party Integrations | Enhancement | DEV-1866 | Added new Custom Control/MSPARMS to determine how a Drop, Withdraw, or Waitlisted enrollment is handled by the Canvas LMS integration. Previously all enrollment statuses were deleted from Canvas; now an institution can choose to deactivate the enrollment instead.
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User Interface | Change | DEV-1479 | Removed deprecated buttons on Appearance Customization page: home icon, logout icon, under header bar, under miscellaneous buttons. | |
Workflows, Activities & Triggers | Enhancement | DEV-1957 | Added Audit Logging when a user performs a batch delete of activity tracking records, templates, or workflows. Please note that this action is audit logged on the account that is performing the delete action. | |
Workflows, Activities & Triggers | Change | DEV-1949 | Removed ~ sign when inserting Custom Mail Merge Field in Workflow Definition Page. | |
Workflows, Activities & Triggers | Bug | DEV-1922 | Added validation to prevent blank workflow names from being added, and thus preventing an error from taking place when adding a workflow to a student with a blank name. | |
Workflows, Activities & Triggers | Bug | DEV-1411 | Fixed an issue where composing an ad hoc email from a newly added activity and setting the body to the “rich text editor” format was sending a blank email if you did not change the format back to “Simple”. | |
Database Changes | Added View – ARMAST_NON_AR_TRANSACTIONS ARMAST – Changed CHECK_NUMBER field to 18 positions ALARMA, ALCBAT, ALCBAX – Changed CHECK_NUMBER to CHAR to match ARMAST Added field ADM_PORTAL_CONFIG.INTERNAL_USE Added field FAWCOD.INACTIVE Added Field ATT_CLOCK_SUMMARY.EARNED_HOURS Field FA_SCHEDULE_PELL – MIN_AWARD_AMOUNT now populates with sync Added MSPARM – CANVAS_ENROLLMENT, SEQ 1, PARMS 1-3 for action when courses are withdrawn, dropped, waitlisted. Added MSPARM – BILLSTMT, Seq 3, parms 2-4 Added MSPARM FA_FINAID-1-2 ON A STUDENT’S FINANCIAL AID PROFILE TAB, SHOULD THE AMOUNTS ONLY INCLUDE CURRENT AWARD YEAR (Y) OR ALL YEARS (N). MSPARM CANVAS_ENROLLMENT – Set default value 2=DEACTIVATE |
Version: April (Expected Release Date: 5/6/24-5/10/24)
Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
Academic | Enhancement | DEV-1825 | Added the ability on the 2-Column Default Transcript type to move the page number to the right of the page using MSPARM/Custom Control TRANS_CUST 1-1 = Y. Please see documentation page for all formatting options. | |
Academic | Enhancement | DEV-1869 | Added Course titles to Plan of Study for clarity. | |
Academic | Enhancement | DEV-1870 | Added functionality to “exclude from degree audit” checkbox on enrollment history detail page to also hide a course from the Individual Plan of Study. | |
Academic | Enhancement | DEV-1829 | Added Advisor 3 and 4 to batch update advisor process on the student finder actions. | |
Academic | Change | DEV-1847 | Added functionality map multiple Advisor’s to a dashboard type with Custom Control/MSPARM: DASHADVISE 1-1 - Student Services Dashboard DASHADVISE 1-2 - Financial Aid Dashboard DASHADVISE 1-3 - Student Finances Dashboard DASHADVISE 1-4 - Placement Dashboard These Custom Controls accept one advisor number or multiple in a comma separated value (e.g. 1,4) See documentation for details. | |
Academic | Change | DEV-1898 | Updated Copy Classroom information pop-up and directions. | |
Academic | Bug | DEV-1855 | Fixed an issue when editing a gradebook group “Calculate by Objective” was unchecked after saving. | |
Academic | Bug | DEV-1852 | Fixed an issue on the final grade report where the course instructor name was showing in the wrong column. | |
Academic | Bug | DEV-1863 | Fixed an error on the course roster page when trying to view the comment listing or use the batch add comment functions. | |
Academic | Bug | DEV-1816 | Fixed an issue where Sub-semester dropdown was still being shown on students' portals even when permission was set to hide. | |
Academic | Bug | DEV-1862 | Fixed the export to excel button on Degree Audit X-Reference Listing results list. | |
Academic | Bug | DEV-1879 | Fixed an issue where Custom Control/MSPARM SHOWCRSDAT 1-1 default option to show start/end dates on enrollment history was not being respected. | |
Admissions | Change | DEV-1889 | Updated Application Status page to be more user friendly. | |
Admissions | Bug | DEV-1900 | Fixed an issue where an inquiry form was being blocked from being submitted because a field that was marked as “required” was set as hidden on the form. | |
Alumni/Development | Bug | DEV-1899 | Fixed an issue where uploading of gifts from a spreadsheet was not properly populating the constituent code. | |
Financial Aid | Enhancement | DEV-1860 | Printable ISIR now shows CUI//SP-TAX Data on page 4 with labeling. | |
Financial Aid | Enhancement | DEV-1826 | When inputting Disbursement Date, Gross, or Net amounts on manual Disbursement Detail edit page, a warning message will now appear to prevent accidental manual disbursements of federal aid. | |
Financial Aid | Enhancement | DEV-1848 | Added optionally packaging validation checking to “Include Doc Status” option to Block Packaging if students have outstanding “F” (Financial Aid) member Required documents without a “Completed Date” for the current Award Year. | |
Financial Aid | Change | DEV-1913 | Added grade level 7 back to Packaging detail page to match COD’s grade levels as COD is still using grade level 7 for graduate level loans. Until COD updates their system, students with grade level 4 on the 24-25 ISIR will show grade level 4 on the printed ISIR, but the grade level field will be automatically populated at grade level 7 to match COD’s origination value. | |
Financial Aid | Change | DEV-1851 | Added new Custom Control/MSPARM FA_ISIR_SKIP 1-2 - If set to "Y" the ISIR Import will NOT promote subsequent ISIR revisions to Active and will NOT update already packaged awards to the subsequent revision. Setting this option will also not copy Cost of Attendance forward to the new subsequent ISIR. | |
Financial Aid | Bug | DEV-1068 | Fixed an issue where COD Released Pell Corrected amounts from response edit codes 067 & 201 were not properly disbursing to the billing batch. | |
Financial Aid | Bug | DEV-1888 | Fixed an import error that appeared if an ISIR had a blank SAI or Provisional SAI. | |
Student Financials | Change | DEV-1818 | Added validation to Fast Cash to prevent a user from accidentally double clicking and creating duplicate transactions. | |
Student Financials | Change | DEV-1675 | Added ability to refund “Flat Fee on All” rate amounts through the group billing process. Flat rate adjustment is now based upon the current degree having a Degree Status of W-Withdrawn and also upon the Degree Status Date being non-blank. For the refund to take place the charge must be a true flat fee and not be a charge that is per course, per credit, or by enrollment; it must have a refund code of B-Both, S-Semester, or C-Course. | |
Student Financials | Change | DEV-1875 | Removed old hidden billing statement page from system. Added Custom Control/MSPARM BILLSTMT 3-1 if the billing statement should default to “select by semester” (Y) or “Select by date” (N) Removed “Total Amount Due” from Payment box on the Billing Statement page. | |
Student Financials | Bug | DEV-1648 | Fixed an issue where the printed bill batch summary was timing out on very large batches | |
Student Financials | Bug | DEV-1865 | Fixed an issue where Authorize.net transactions were being duplicated in the Cash Batch. | |
Student Financials | Bug | DEV-1874 | Fixed an issue where the Printable Billing Statement button was incorrectly linked to the Show/Hide Payment Custom Control BILLSTMT 1-9 | |
Student Financials | Bug | DEV-1683 | Fixed an issue where some non-reversable course fees were still being reversed if a course was dropped. | |
Student Financials | Bug | DEV-1897 | Fixed issue with Billing Upload from Spreadsheet function not reading .csv files properly. | |
Third-Party Integrations | Enhancement | DEV-1902 | Added functionality to allow non-integers in description field inside Authorize.net’s reoccurring payments for manually adding transaction meta-data tracking. | |
User Interface | Enhancement | DEV-1806 | Updated “impersonate user” link to be a more stylish icon. | |
User Interface | Change | DEV-1912 | Added clarification to Merge/Delete user page on which user would be deleted and retained. | |
User Interface | Change | DEV-1839 | Removed depreciated fields on adjustable appearance and branding page. | |
Workflows, Activities & Triggers | Enhancement | DEV-1832 | Added functionality to batch delete Activity Tracking/Workflow items. | |
Workflows, Activities & Triggers | Bug | DEV-1858 | Fixed an issue where some activity finder saved grid options were not showing data. | |
Workflows, Activities & Triggers | Bug | DEV-1843 | Fixed an issue where the Student Financials Dashboard item permission was incorrectly linked to Placement Dashboards permission 1229. |
Version: March (Expected Release Date: 4/1/24-4/5/24)
Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
Academic | Enhancement | DEV-1739 | Added ability to send out automatic attendance reminders after multiple absences for a course have occurred. | |
Academic | Change | DEV-1756 | The Action Buttons on the Course Roster Page flyout menu will now respect proper permission code restrictions for each action item. | |
Academic | Bug | DEV-1706 | Fixed issue with Permissions 674, 675, 676, 768, 769 (all in Module 493) for Academic Hold Codes that were not being respected when set to Read Only. | |
Academic | Bug | DEV-1770 | Fixed an issue with the waitlist incorrectly affecting maximum course seat limits. | |
Academic | Bug | DEV-1772 | Fixed an issue where field permissions were not being respected on the degree audit pages. | |
Academic | Bug | DEV-1794 | Fixed an issue where the Gradebook lookup assignment link popup was causing an error. | |
Accounting/General Ledger | Enhancement | DEV-1819 | Add PET number option to gift upload from spreadsheet process. | |
Admissions | Enhancement | Added Advisor 3 and 4 to application detail page, and advisors will be used on the following dashboards: Advisor 2 = financial aid dashboard Advisor 3 = student finance dashboard Advisor 4 = placement dashboard Mail merge fields have been added to the Workflow merge options for advisor 3 and 4. | ||
Admissions | Change | DEV-1748 | Custom Control/MSPARM APPSTATCAT 1-1 to determine which workflow categories are shown on the application status page, but no longer affects admissions dashboards. Example: If 1-2 is set to the “M” category which is the default, then activities under the “M” category will fall off with submitted date; but activities under the “A” category will require a “Completed Date” to fall off. | |
Admissions | Bug | DEV-1782 | Fixed an issue where the “Student” dashboard was showing up on the Student Services Dashboard dropdown options. | |
Alumni/Development | Enhancement | DEV-1805 | When creating a Gift transaction, new functionality has been added to the comment field to be stored in its own field instead of overlaying the gift fund description. A second comment field has also been added. | |
Alumni/Development | Change | DEV-1812 | Alumni funds that have been used will no longer be allowed to be deleted to prevent orphaned records. | |
Financial Aid | Enhancement | DEV-1743 |
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Financial Aid | Enhancement | DEV-1755 | Added Saved Filters and Clock Hour Attendance Columns to Disbursement Roster | |
Financial Aid | Enhancement | DEV-1363 | Expanded Student Holds to now block COD export process for Origination and Disbursements. New Custom Control/MSPARM FA_PKGHOLD 1-3 CSV list of Student Level Financial hold codes to Block FinAid COD Export New Custom Control/MSPARM FA_PKGHOLD 1-4 CSV list of Student Level Academic hold codes to Block FinAid COD Export | |
Financial Aid | Enhancement | DEV-1507 | Added “Include Matching Disbursements” checkbox to Disbursement Roster COD Export to make sure to include all disbursements of an award; this checkbox ensures that all disbursements are included in the export file if an unselected disbursement is not yet originated, provisional, disbursed or in a current exported status. | |
Financial Aid | Enhancement | DEV-1354 | When importing a new subsequent ISIR Revision for a student, if the new imported ISIR has a higher CPS Revision number than the previous it will promote the new revision to the default ISIR. It will also copy the Cost of Attendance from the previous ISIR revision to prevent needing to re-generate or re-adjust the cost of attendance. If a student is packaged already with aid, the awards will also have the CPS Number used field updated to prevent rejections off a mismatch between the awards and the current active ISIR. If an ISIR of a lower revision than the current default ISIR, the lower revision will not be promoted to the default used ISIR. | |
Student Financials | Enhancement | DEV-1730 | Introduction Test of New Billing Statement Format. We are in the process of testing a new and improved billing statement format that will be rolled out this quarter. This format will improve readability, accuracy of amounts when filtering, improved filtering by dates and semester, filters applying to pending/verified financial aid, payment option from the statement page, readability of payment plans, ability to pay from the statement page, and improved customizability. If your institution would like to review the new billing statement format, please reach out to Campus Cafe Support and we can install the new format on your environment; and please review the documentation page for the Custom Control/MSPARM’s for the new customization. | |
Student Financials | Enhancement | DEV-1810 | Added filter to group billing for to run group billing against specific session row class level. | |
Student Financials | Change | DEV-1673 | Updated Billing Rules Proc Type C - COURSE FEE type to bill any charge that is specified in the rule’s amount field and will also bill any charge of type C in the course fee table indicated through the registrar course interface. Course fees of fee type B (Book) will be billed in all cases. | |
Student Financials | Bug | DEV-1750 | Fixed an issue on 1098-T processor that would cause an error when processing students' addresses with single quotation mark. | |
Student Financials | Bug | DEV-1746 | Fixed an issue where Custom Control/MSPARM WEBPAYMENT 2-1 was not being respected for eCheck payments. | |
Student Financials | Bug | DEV-1923 | Fixed an issue where Cash receipts for housing deposits were going into a student’s AR ledger when it should have only been applying to a preset distribution (non-AR). | |
Third-Party Integrations | Bug | Fixed a Brightspace integration timing issue that would cause table data from being created/copied in the correct order. | ||
User Interface | Bug | DEV-1779 | Fixed an issue where the text in the notification dropdown menu in the top right-hand corner was being cut off by the side of the screen. | |
User Interface | Bug | DEV-1752 | Fixed an issue where people finders were sometimes not displaying list of persons. | |
User Interface | Bug | DEV-1804 | Fixed an issue when impersonating a faculty member and navigating to a course roster page, the right-hand menu to Un-impersonate was not responsive. | |
Workflows, Activities & Triggers | Enhancement | DEV-1795 | Added Student Mode from the Application Detail page to be a triggerable field for activities and workflows. | |
Workflows, Activities & Triggers | Bug | DEV-1808 | Fixed an issue where Single Semester and Retention Semester Workflow merge fields were not working correctly. In order to now use these Workflow merge fields you must filter the student finder on Single Semester or Retention Semester; then these fields will be merged into an email body if you hit “Add Activity” Action button. | |
Workflows, Activities & Triggers | Bug | DEV-1737 | Fixed an issue where clicking the Excel export button on an activity tracking grid would produce incomplete Date field data. | |
Workflows, Activities & Triggers | Bug | DEV-1559 | Fixed an issue where “Column Visibility” selection menu was erroneously highlighting and unhighlighting fields when trying to hide/show columns. |
Version: February (Expected Release Date: 3/4/24-3/8/24)
Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
Academic | Enhancement | DEV-1662 | Added Transcript Format Override field to Major Maintenance to allow a specific Major code to print a different format from the Reg Control Default setting for clock or credit. Please note that this format override only obeys major one on the student's degree record. | |
Academic | Enhancement | DEV-1659 | Added new permission 1274 that will restrict a faculty to only be able to input or change attendance for a student/course for future or past days. | |
Academic | Bug | DEV-1653 | Fixed an issue where certain status codes were not being show on 2-column default transcript format. | |
Academic | Bug | DEV-1450 | Fixed an issue where reverse degree audit was sometimes not showing Pre-Req Unmet flag. | |
Academic | Bug | DEV-1665 | Fixed an issue where the "Export" buttons on the Sessions data grid was not exporting. | |
Academic | Change | DEV-1655 | Added a more descriptive error message on course registration page when a sub-term is missing/inactive from the registration controls. | |
Admissions | Enhancement | DEV-1691 | Added Application Date and Applied Major to Activity Tracking Finder grid view. | |
Admissions | Bug | DEV-1656 | Fixed an issue where merging admissions duplicate holding record with a student would drop the relationship ID numbers and Names. | |
Admissions | Bug | DEV-1657 | Fixed an issue where round robin was not re-assigning counselors when the student re-applied with a "Y" Progress code already, and custom control is set to re-assign. | |
Admissions | Bug | DEV-1585 | Fixed an issue where application date was sometimes overwriting the original inquiry date when merging from the holding table. | |
Admissions | Bug | DEV-1697 | Fixed an error when attempting to delete a mapping on the Lead and Scores Upload page. | |
Student Financials | Enhancement | DEV-1672 | Using the new Custom Controls/MSPARM under PAY_REMINDER, an upcoming payment plan reminder can now be automatically triggered based on the configured number of days out from the payments' scheduled date. | |
Student Financials | Enhancement | DEV-1711 | Added Primary email address field to the billing batch grid | |
Student Financials | Bug | DEV-1704 | Fixed an issue where students who were enrolled in only Zero credit courses were not being billed flat charges. | |
Student Financials | Change | DEV-1698 | Flipped the location of the Routing number and Checking Account number fields for e-checks to match the order on checks & bank statements. | |
Student Financials | Change | DEV-1545 | Updated UI, filtering, functionality, and clarity of billing statement with more information and "Make a Payment" options on the billing statement. | |
Student Financials | Change | DEV-1343 | Increased efficiency of the student A/R Ledger page to prevent the page from loading slow or crashing when a student has many transactions. | |
Third-Party Integrations | Bug | Fixed an issue on the Brightspace integration that was causing certain import files to not be processed due to Brightspace changing a naming convention. | ||
User Interface | Change | DEV-1627 | Updated Gift Cash Batch Listing page to the newer UI format. | |
User Interface | Change | DEV-1596 | Updated Cash Batch Listing Page UI to the newer UI format. | |
User Interface | Change | DEV-1671 | Updated Donations Page to be more mobile responsive. | |
Workflows, Activities & Triggers | Enhancement | DEV-1720 | Added metadata field to audit log to populate class data for absence reminder triggering. | |
Workflows, Activities & Triggers | Bug | DEV-1686 | Quick Comment dropdown menu is now properly sorted alphabetically by visible workflow description and not the hidden workflow name. | |
Workflows, Activities & Triggers | Bug | DEV-1676 | Fixed an issue where the queue results/cadence page would lock when completing an activity and progressing the next activity in the cadence queue. | |
Workflows, Activities & Triggers | Bug | DEV-1687 | Fixed an issue where the first email from a multi-activity template was sending, but subsequent emails were not sending when the template was triggered by an admissions form. |
Version: January (Expected Release Date: 2/5/24-2/9/24)
Module | Category | Description | Documentation |
|---|---|---|---|
Academic | Enhancement | Added new Custom Control/MSPARM GPASTYLE 1-3 to allow for truncating GPA to 2 decimals instead of rounding. | |
Academic | Bug | Fixed an issue where cross listed courses would sometimes ignore the section number and link to the wrong section within a semester. | |
Academic | Change | Remove the "LDA" field from the transcript format 5_1 | |
Academic | Bug | Batch Transcript process will now obey permission 295 to suppress tracking options. | |
Academic | Bug | Fixed course rosters from breaking when a student had quotation marks in their name. | |
Academic | Bug | Fixed an issue where waitlisting students removed from the list were not calculating properly into the course counts. | |
Academic | Bug | Fixed an issue where repeated courses were not calculating correctly on some transcript formats. | |
Academic | Bug | Fixed an issue where the Excel/Print action buttons were not working on the Faculty Dashboard. | |
Academic | Bug | Increased the character limit on the Individual Plan of Studies to fix an issue where an error message appeared when saving when the name was too long. | |
Academic | Bug | Fixed an issue where exporting the Session Date summary page would produce error messages when opening the file. | |
Admissions | Bug | Fixed an issue with the round robin functions where students were not being re-assigned if a student re-applied. | |
Accounting/ | Enhancement | Added search function to GL Codes Lookup. | |
Accounting/ | Bug | Fixed an issue related to closing a Fiscal Year. | |
Accounts Payable | Bug | Fixed an issue where some ETF payments were not being processed through the ECSI payment integration. | |
Accounts Payable | Bug | Fixed an issue where AR Aging process was not taking sponsored billing into account. | |
Alumni/Development | Enhancement | Added new Alumni/Development Gift Cash batch from spreadsheet process. | |
Alumni/Development | Bug | Fixed an issue where gift batches were sometimes doubling as a pledge. | |
Financial Aid | Enhancement | Added functionality where the save prompt will appear automatically when exporting a COD export file from the Disbursement Roster. | |
Parent | Bug | Fixed an issue where the Parent module had access to manual cash payments options when they should not have. | |
Student Financials | Change | Changed the Billing Statement date filter logic to be "Less/more than" to Less/more than or equal to" to include transactions as of the date filtered upon. | |
Student Financials | Change | For Authorize.net e-checks student names will be truncated at 22 characters to match Auth.net's character limit. | |
Student Financials | Bug | Fixed an issue with allowing an invalid sponsor ID number to be inserted in a cash batch detail. | |
System | Change | Added the ability to have dynamic HTML portal home pages based on student or faculty permission groups. This means that you can have dynamically different HTML links, pictures, and visuals based on a users' permission group. For example, an applied student could have a different portal page from an accepted or enrolled student based on their permission group. | |
Third-Party Integrations | Enhancement | Brightspace import will now also import IsActive and LastAccessed into the database for future reporting. | |
Third-Party Integrations | Change | Added new Custom Control/MSPARM GFAS_START_DATE = Y to use the student's most recent enrollment course start date as the "B Date" for the Global Financial Aid integration. | |
Third-Party Integrations | Bug | Fixed an issue where open API leads were failing to send tracking emails when the lead's birthday field was missing. | |
Third-Party Integrations | Bug | Fixed an error issue when setting up reoccurring auto-debit payment plans through http://authorize.net | |
Workflows, Activities & Triggers | Bug | Fixed an issue where access to a student document portal was intermittent even if the permission was enabled. | |
Workflows, Activities & Triggers | Enhancement | Added support for Microsoft's shared inboxes for authenticated emailing processes. | |
Workflows, Activities & Triggers | Bug | Fixed an issue where creating tracking items were producing an error on some inquiry accounts. |
Version: December (Expected Release Date: 1/8/24-1/12/24)
Module | Category | Description |
|---|---|---|
Academic | Enhancement | Added Custom Control/MSPARM to show/hide Credit Hours and Year of Graduation fields on the Printed Final Grade Report GRDCMTCRSE 1-4 = N will hide the graduation year on the PDF |
Academic | Enhancement | Added the ability to show only the last 4 digits of the student's SSN on the transcript using Custom Control/MSPARM |
Academic | Enhancement | Added new feature for Individual Plan of Study to allow for a flexible way to track a specific student's roadmap to completion. This feature can be used in addition to or a replacement in some situations to the degree audit system |
Academic | Enhancement | Added flag on Major Maintenance page to select which programs will not display the 2nd Core GPA on a student's transcript |
Academic | Change | Added restriction to semester/term date maintenance page that a start date cannot be placed after the end date |
Academic | Bug | Fixed an issue where course copy function was not copying the course Start and End dates properly when no site is selected |
Academic | Bug | Fixed an issue where waitlisted courses were being calculated into the enrollment credit hour limits, blocking additional courses from being registered |
Academic | Bug | Fixed an issue on transcript format CLOCK_CRED_SINGLE_COL_REDUCED_9_1 where non-graded courses were not showing "In Progress" flag |
Academic | Bug | Fixed an issue where absences were double calculating in some situations on the Printed Grade Report PDF |
Academic | Bug | Fixed an issue where certain repeated courses were double calculated in the cumulative GPA when they were set to not be included |
Academic | Bug | Fixed issue where Transcript 9-1 was not showing re-entry date field in the header |
Academic | Bug | Fixed an issue where if columns were adjusted on the student registration page, it would cause an error |
Admissions | Enhancement | Updated Application Completion status to be "Real-Time" upon submitted date completion of required admissions activities. Audit logging has been added to be triggerable |
Admissions | Enhancement | Added Alternate ID to common app upload process |
Admissions | Bug | Fixed an issue when clicking on the admissions funnel graphs on the admissions dashboard, the wrong students would be filtered upon until submit was clicked |
Admissions | Bug | Fixed an issue where the inquiry/application descriptions in the dropdown list were mismatched if a form was created and then deleted |
Admissions | Bug | Fixed an issue where activities were not being removed from the activity finder and dashboards upon marking them as completed |
Admissions | Bug | Fixed an issue on application field customization where the field label was not saving |
Alumni/Development | Enhancement | Added function to override "First Invoice Date" when adding a gift. |
Alumni/Development | Bug | Prevented the ability to edit a Fund Type after it's been created to prevent mismatching transactions |
Financial Aid | Enhancement | Added COD Disbursement Export Validation Check on the Disbursement Roster for students who do not have an MPN or Entrance Counseling on file |
Financial Aid | Enhancement | Added ability to import the new 2024-2025 ISIR format. This does not include the PDF printing of the ISIR, which is scheduled for a later release. |
Student Financials | Enhancement | Added the ability to display different headers on the printed billing statement based on a student's Session Billing Site Code for the Sites 1 through 10 in the Adjustable Text Maintenance configuration page. |
Student Financials | Enhancement | Added payment plan dropdown option to "Student Payment Page" when adding a manual payment to the cash batch |
Student Financials | Enhancement | Added General Ledger Account number to Column Visibility on the Billing Batch page |
Student Financials | Enhancement | Added http://Authorize.net integration to create reoccurring auto-debit payment plans |
Student Financials | Change | To be in compliance with the Dodd-Frank Wall Street Reform and Consumer Protection Act's regulations surcharges will no longer apply to the e-check payment option for students |
Student Financials | Change | When a student pays with an e-check a dropdown for "Account type" is now available instead of a text entry |
Student Financials | Bug | Fixed an issue where a student's payment plan the cash batch was being automatically applied to debit/negative transactions and incorrect payment plans were being applied to some transactions |
Student Financials | Bug | Fixed an issue on the "Delete Selected" function on the billing batch for selecting Financial Aid transactions where the financial aid module was not properly being un-disbursed |
System | Enhancement | Added the ability to impersonate a user from their profile page without having to log into their account, and can be enabled with Permissions 1272 and 1273 under module 92 |
User Interface | Change | Added flags for emails that are unauthenticated (missing password) |
User Interface | Bug | Fixed a header padding issue on the applicant/student portal home page |
Workflows, Activities & Triggers | Enhancement | Added the feature to show the number of clicks/views on an activity under the Activity Tracking data grid and can be included for an excel file export. |
Workflows, Activities & Triggers | Bug | Fixed an issue where click tracking was not applying to some sent texts |
Workflows, Activities & Triggers | Bug | Fixed an issue where activities were not being triggered properly when the activity constraint STBIOS.COUNSELOR was being used upon submission of an application/inquiry form |
Workflows, Activities & Triggers | Bug | Fixed an issue where Scheduled Emails from Queue result emails were being sent through Port 25 regardless if Port 578 being set as the default in Web App Config |
Workflows, Activities & Triggers | Bug | Fixed an issue on activity tracking page where the horizontal scroll bar would sometimes not show on page load |
Workflows, Activities & Triggers | Bug | Fixed an issue when saving a scheduled text in a workflow, if the user does not input the “time sent” field, it always changing to A.M. automatically |
Workflows, Activities & Triggers | Bug | Fixed an issue where the audit log would display "DELETED" when a document was attached to an activity |
Workflows, Activities & Triggers | Bug | Fixed an issue when exporting the Activity Tracking Grid to excel that the date fields were being truncated |
Version: November (Expected Release Date: 12/4/23-12/8/23)
Module | Category | Description |
|---|---|---|
Academic | Enhancement | Added 2nd GPA Core Curriculum field option for transcripts to calculate a "Major Core" curriculum GPA in addition to overall cumulative Program GPA's |
Academic | Enhancement | Added Historical Reference GPA fields for External Degree Detail Page |
Academic | Enhancement | Added Custom Controls to show/hide Graduation Year and show/hide Course Credits on the Printed PDF Final Grade Report page to match the Web Version of the Final Grade Report Page Custom Control/MSPARM - GRDCMTCRSE 1-5 = Y will show the course credits on the PDF |
Academic | Enhancement | Added error message to Permission Group Maintenance "Default Semester" selection when an invalid semester has been selected for the group |
Academic | Enhancement | Custom Control/MSPARM TRANS_SSN4 1-1 = Y will now mask the students' SSN to only show the last 4 digits |
Academic | Change | Added CSS formatting to the Printable version of the Student Class Schedule Page |
Academic | Bug | Fixed an issue where batch degree audits from student finder were failing |
Academic | Bug | Fixed an issue where the Final Grade Report was showing absences incorrectly for days that attendance had not yet been taken |
Academic | Bug | Fixed an issue where re-entry date was not being shown on Transcript Format 9_3 |
Admissions | Enhancement | Added Decoded Columns to Prospect/Inquiry Finder grid for Inquired, Applied, and Accepted Majors and Minor fields |
Admissions | Change | Relabeled Handicap Code to Disability Code on Student Bios page |
Admissions | Bug | Fixed an issue where the comments column was not showing up on certain browser scaling sizes on the Student Application Status Page |
Financial Aid | Enhancement | Added functionality for Campus Based Federal Work Study reporting to generate a COD Export file from the Disbursement Roster and to send to COD. A new tab has been added to COD Documents page for importing the Campus Based Aid response file. |
Student Financials | Change | Added notification to clarify when a student's payment has not been processed due to the transaction being placed on hold by http://Authorize.net 's fraud detection process |
Student Financials | Change | Set Permission 237 to No Access (NA) to block students from making payments through the system will now remove the "Make a Payment" button on the billing statement page |
Student Financials | Bug | Fixed an issue where the Custom Text/CLOB was not appearing on a billing statement after using the semester/date filtering options |
Student Financials | Bug | Fixed an issue where Student ID was not showing on the billing statement page when using the semester/date filter options |
Student Financials | Bug | Fixed an issue where a student's first billed semester would still appear for when filtering their statement by semester |
Student Financials | Change | Added Control to allow editing of a Financial Aid Billing Batch Transaction Amount ('F' Flag). |
Student Financials | Bug | Fixed issue where Billing Rules Start/End Date constraints were not being respected for Housing Charges |
Student Financials | Bug | |
System | Change | Added allowance for email validation process for ".healthcare" suffix on an email address |
Third-Party Integration | Bug | Fixed an issue with Moodle Integration where faculty accounts were not syncing properly when the Alternative ID was being used |
User Interface | Enhancement | System Notification menu has been added to the top right of the system for system alerts |
User Interface | Enhancement | Added a search field to the Column Visibility dropdown under all of the People Finder pages to assist in finding the desired columns |
User Interface | Enhancement | Added a search to the Hide/Show Fields dropdown under all of the People Finder pages to assist in finding the desired filters |
User Interface | Change | Updated "Individual Plan of Study" UI |
User Interface | Change | Updated "Post Bill Batch" UI |
Workflows, Activities & Triggers | Enhancement | Added set default "Text Reply Sent To Counselor" option under a texting workflow to ensure that a text message "reply notification" will get sent to the current counselor on file for a student |
