About class levels

A student's class level (e.g. freshman, sophomore, junior, senior) is helpful in categorizing and advising students. Class levels may also be used in reporting. Class levels are based on earned credits.

A student's assumed class level represents the anticipated class level for the student provided he or she completes all in-progress courses for a given semester. For example, assume that a freshman is considered a student with 1 to 30 credits and a sophomore a student with 31 to 59 credits. A student is enrolled in 6 credits in the semester presently underway and earned 27 credits in previous terms. Campus Cafe labels the student a freshman with an assumed class level of sophomore because 27 + 6 = 33, putting them in the sophomore range. Campus Cafe assumes students will successfully complete their in-progress credits.

Prerequisites

• Create semesters.

• Create majors.

Required permissions

Turn on class levels

Since not every institution uses class levels, Campus Cafe won’t calculate class levels unless you tel it to do so.

1. Go to Admin > Custom Control.

2. In Search enter GPA_Line.

3. Click the pencil.

4. In Parameter Value 1 enter Y.

5. Click Save.

Rename levels

By default, campus cafe delivers levels freshman, sophomore, junior, etc. You may wish to rename them to reflect your institution’s vernacular.

1. Go to Admin > STParm.

2. Next to the level to rename, click the pencil.

3. Enter a new name and click Save.

4. Go to Admin > Refresh Data Cache.

Credit thresholds

To tell Campus Cafe how many credits are required for each class level, set the credits on Majors setup. You can set different thresholds for different majors.

Choose which semesters to include in level calculation

When calculating class levels, you may want Campus Cafe to include all credits or only credits from a specific semester and prior.

Include all semesters

1. Go to Admin > Custom Control.

2. In Search enter GPA_Line.

3. Click the pencil.

4. In Parameter Value 2 enter 999999.

5. Click Save.

Include credits only for specific semester and prior

1. Go to Admin > Custom Control.

2. In Search enter GPA_Line.

3. Click the pencil.

4. In Parameter Value 2 enter 0.

5. Click Save.

6. Go to Registrar > Reg. Control.

7. In Semester, select a semester. Campus Cafe will calculate class level based only on credits in this semester and prior.

8. Click Save.

Level used during course registration

A course may limit registration to only students with a specific class level or above. For example, you may wish to limit an advanced biology class to juniors and above. By default, students registering for the class must have earned at least the number of credits set to be considered a junior.

However, your class registration may take place mid-semester before sophomores have earned enough credits to be considered juniors. But as rising juniors, you want them to be able to register for the advanced biology class. In such a case, you want to tell Campus Cafe to use assumed class level during registration.

Tell Campus Cafe to use assume class level

1. Go to Admin > Custom Control.

2. In Search enter WEBUSEASSU.

3. Click the pencil.

4. In Parameter Value 1 enter Y.

5. Click Save.

Recalculate students' class levels

Campus Cafe computers student class levels nightly.

To update on demand

1. Go to Registrar > GPA Processor.

2. Select All people enrolled based on the semester and site chosen below.

3. Select the semester and site.

4. Select Update Line Code.

5. Click Submit.

View student class level

For an individual student

1. Go to the student’s profile.

2. Go to Person Selected > Student codes.

3. The class level and assumed class level are displayed

For a group of students

1. Go to Filters > Students.

2. Select filters and click Submit.

3. After the results are shown, click Column Visibility.
   Class Level: The numerical code for the level (e.g. 1)
   Class Level Decoded: The text describing the level (e.g. Freshman)
   Assumed Class Level: The numerical code for the level (e.g. 2)
   Assumed Class Level Decoded: The text describing the level (e.g. Sophomore)

Update Class Levels Manually in a Batch from Student Finder

Permission #1281

Open

Clicking this will allow you to update class levels and assumed class levels for selected records in the student finder results:

Open

Results of the process will be displayed below the Submit button. Session row must exist for class level to be updated. This process will not create a session row. Session Semester Class Level and Session Semester Assumed Class Level values must be paired with Student Codes Class Level and Student Codes Assumed Class Level, respectively, to function.