1 About entering and posting grades
2 Prerequisites
3 Required permissions
4 Enter grades on a class roster
5 Enter grades on enrollment history
6 Enter grades using a spreadsheet based on student ID number
7 Enter grades using a spreadsheet based on student Alumni Class Of number

About entering and posting grades

Grades are typically entered by instructors via the course roster. They may also be entered on the enrollment history screen.

When grades can be entered is determined by a combination of registration control, grade control and permissions. What grades can be entered is controlled by the Quality Points as well as if the course is configured as pass/fail.

Grade entries and changes are saved in the audit log.

Prerequisites

Grades people can enter exist on quality points.
The semester must be active in registration control.
For instructors to enter grades, configure a grading window in grade control.
For instructors to enter grades, configure course rosters.

Required permissions

Module	Number	Description

Module	Number	Description
Faculty	352	When set to NA, user can only to enter deficiency grades during the grading window.
Faculty	354	When set to NA, user can only enter deficiency grades set as in use by faculty on in quality points. Otherwise, user may enter any grade in quality points.
Faculty	353	When set to NA, user can only enter an initial deficiency grade. Once a grade is set it cannot be changed again by the user.
Faculty	362	Determines whether the user can enter deficiency grades for another faculty’s class. Set to NA to prevent.
Faculty	278	When set to NA, user can only enter grades during the grading window.
Faculty	317	When set to NA, user can only enter final grades set as in use by faculty on in quality points. Otherwise, user may enter any grade in quality points.
Faculty	316	When set to NA, user can only enter an initial final grade. Once a grade is set it cannot be changed again by the user.
Faculty	361	Determines whether the user can enter final grades for another faculty’s class. Set to NA to prevent.
Faculty	771	When set to NA, user can only to enter year-long grades during the grading window.
Faculty	773	When set to NA, user can only enter year-long grades set as in use by faculty on in quality points. Otherwise, user may enter any grade in quality points.
Faculty	772	When set to NA, user can only enter a year-long grade. Once a grade is set it cannot be changed again by the user.
Faculty	770	Determines whether the user can enter year-long grades for another faculty’s class. Set to NA to prevent.
Faculty	903	Enter a grade comment.
Registration	42	Access enrollment history (generally limited to administrators)
Student	229	Access enrollment history (generally limited to administrators)
Registration	994	Upload grades using a spreadsheet using student ID number
Registration	1253	Upload grades using a spreadsheet using Alumni Class Of

Enter grades on a class roster

Instructors can enter grades directly on their class roster. Administrators with access to class rosters may also use this method.

Go to Faculty/Staff > Course Rosters.
Next to the course, select Roster.
Scroll to the right and look for the grade column cooresponding with the type of grade to enter: mid term, final or year.
Click the pencil or box under the desired grade column for the desired student.
Select or type a grade.
Optionally enter a grade comment.
Grades automatically save

Enter grades on enrollment history

Go to the student’s profile.
Go to Person Selected > Enrollment History.
Next to the class to enter the grade, click the pencil.
Change the grade.
Click Save.

Enter grades using a spreadsheet based on student ID number

Grades can be uploaded to Campus Cafe from a spreadsheet. Refer to Batch Enrollment and Final Grade Update from Spreadsheet documentation.

Enter grades using a spreadsheet based on student Alumni Class Of number

Each student on their Bios screen has an alumni class of intended to record the graduation class the student associates him or herself with. If your institution does not use this field, it can be used as an alternative ID number to the Campus Cafe student ID number. Grades can then be imported based on the number in the student's Alumni Class Of.

Using Microsoft Excel, Google Sheets or another spreadsheet software, create a a spreadsheet that must contain the following columns in order: Student Firstname, Student Lastname, User ID, Student Street Address, Student City, Student State, Student Zip, Student Email Address, Course Name, Course Instructor Name, Final Calculated Grade, Enrollment End Date. Save the file in .xlsx, .xls or .csv format.

COLUMN HEADING	DETAILS	REQUIRED?

COLUMN HEADING	DETAILS	REQUIRED?
Student Firstname	The student's first name	No
Student Lastname	The student's last name.	Yes
User ID	The number that appears in the student's Campus Cafe Alumni Class Of box.	Yes
Student Street Address		No
Student City		No
Student State		No
Student Zip		No
Student Email Address		No
Course Name	The course code exactly as it appears in Campus Cafe (e.g. MTH101).	Yes
Course Instructor Name	The last name of the instructor	No
Final Calculated Grade	The final course grade. The grade must exist in quality points.	Yes
Enrollment End Date	The last day of the course	No

Go to Registrar > Grade Import by Alumni Class Of.
Click Browse and select your file to upload.
Click Import Records.

Knowledge Base

Enter and Post Grades