FISAP Report for Credit-Hour Programs
- Robert Lenk
- Chris Barrett
About FISAP for credit-hour programs
The U.S. Department of Education requires institutions participating in Title IV to complete a Fiscal Operations Report and Application to Participate (FISAP) annually.
Campus Cafe provides a FISAP report to assist institutions with reporting Federal Work Study and FSEOG programming to the department. The Campus Cafe report supports credit-hour academic programs as far as enrollment numbers are concerned, but clock-hour instructions still may find the report helpful with the other report fields needed to complete the report.
Access report
Select student population
You first need to tell Campus Cafe which students to include in the report. You’ll do that using the Student Finder.
You’ll want to include all enrolled students in a degree-seeking programs during the July 1 to June 30 reporting period.
How you build the finder to return these students will depend on your institution’s unique setup, including your semesters and academic programs. Below is an approach that you can use as a starting point. You will need to modify these parameters to match your institution.
Go to Filters > Students.
Click Add Fields.
Select the fields Single Semester, Single Semester Include Summary Level 99, Single Semester Level and Single Semester Credits Taken.
Tip: Next to the magnifying glass type single to show the resulting fields.Next to Single Semester click the three horizontal lines, select the semester(s) that fall within the reporting period (July 1 to June 30) and click Apply.
Next to Single Semester Include Summary Level 99 click the three horizontal lines, select False and click Apply.
In Single Semester Level enter the numbers corresponding to the degree levels of students to include separated by commas. For example, if your undergraduate students are level one, graduate students level two and non-degree students level three, you would enter 1,2. You wouldn’t include a 3 because non-degree students aren’t part of the FISAP report.
In the upper (first) Single Semester Credits Taken ensure the operator is >=single then to the right enter .01. This means the report will include only students who attempted at least a hundredth of a credit. Put another way, this excludes students not enrolled that semester who wouldn’t be expected to receive aid. Leave the lower Single Semester Credits Taken box empty because there is no upper limit on how many credits a student could have attempted.
Below where you just set your criteria, raise the Results limit to a number slightly above the number of students you expect to return. The number you put here is the maximum number of students who will be returned, even if more students meet the criteria.
Click Submit.
Review the results to confirm the students returns are the expected students to include in the FISAP.
Click Export IDs to Reports > For All.
Run the report
Once you’ve selected the students on the Student Finder, you’re ready to run the report.
Go to Faculty/Staff > Base Reports and login.
Go to Financial Aid >FISAP From Student Finder List.
In Your User ID enter your Campus Cafe ID number.
In Award Year select the federal financial aid award year. This is the same as the award year that appears on Institutional Student Information Records (ISIRs).
In Billing Semester From select the oldest semester for which to include tuition and fees.
In Billing Semester To select the most recent semester for which to include tuition and fees.
Click View Report.
Check for uncredentialed students
Per the Department of Education, students enrolled in at least one undergraduate or graduate course not deemed an “audit” or “high school concurrent” course must be included in both the enrollment numbers and the billed tuition/fees section of the FISAP.
As such, it’s important that you review all students that Campus Cafe marks as in an uncredentialed program. These are students who:
Have a major that isn’t configured as “Degree Seeking” in major maintenance.
Don’t have a a degree start date.
Don’t have a major.
You incorrectly retrieved in the Student Finder.
Campus Cafe doesn’t include these students in undergraduate or graduate headcounts. As such, you may need to manually include these students in your headcount reporting if you determine they are a degree-seeking student.
Locate the column called UG OR GRAD LATEST TERM. If Undeclared Program appears, the student is Uncredentialed.
A the top of the results, use the left and right arrows to go from page to page and review all students.
Report methodology
Assumes tuition and fees are marked with the "T-Tuition" 1098-T Report Code flag for tax reporting under the Billing Transaction Codes Maintenance.
Tuition and Fee transactions codes not marked with the 1098-T tuition flag will not be calculated.
First bachelor's by July field is pulled from the ISIR itself; it does not look at any prior completed degrees in the system for this field if that student completed a degree mid-year.
Awards are reported by their Award Year. e.g. 2024 Award Year = July 1, 2023 to June 30, 2024.
Majors must be configured in major maintenance and have a credential level set.
Assumes the student's reported program starts before the end of reporting date range (June 30 of the period), and the program is a degree-seeking program.
Requires a degree start date recorded on student degree rows.
Federal Work Study funds are from the scheduled amounts since FWS isn't disbursed to student ledgers.
FWS amounts should be scheduled for the exact amounts distributed to students. If a student didn't receive all of the original quoted FWS, the scheduled amount should be adjusted in the financial aid module.
The report uses the Default/Active Selected ISIR for the Award Year for the student.
Rejected ISIR's marked as Default are NOT counted in the enrollment totals by FISAP Income or Fundings because they are technically NOT eligible for Title IV with a rejected ISIR of enrolled and eligible for aid per the FISAP Report Instruction Manual.
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