Academic

Enhancement

Added to enroll detail Scheduled Hours Override

Academic

Bug

Resolved issue where incorrect program start date would show on transcript format CLOCK_CRED_SINGLE_COL_4_9 under certain circumstances

Academic

Bug

Resolved issue where a syllabus code was unable to be added

Admissions

Bug

Resolved issue where multiple lead upload spreadsheets were unable to process in the same day

Alumni/Development

Change

Added permission #959 to control whether logged in user can view their own gifts (donations)

Student Financials

Enhancement

Added ability to record a payment or billing sponsor to a student's ledger card or through a billing or payment entry

Academic

Bug

Resolved issues where class attendance date exceptions results failed to load

Academic

Bug

Resolved issue where unable to delete a time conflict override

Academic

Change

Changed error message on copy courses function to reference page name rather than database table

Academic

Enhancement

Added ability to prevent a course and course exceptions from meeting at the same time

Academic

Bug

Resolved issue where certain transcript formats showed the wrong course end date if a course exception existed

Academic

Change

For students placed on a semester status configured as a leave of absence, the system will now automatically delete any attendance records during the leave period

Academic

Bug

Resolved issue where semester status codes could not be edited

Academic

Bug

Resolved issue where dorm rooms could not be searched, created, edited or copied

Academic

Bug

Resolved issue where removing last day attended from an enrollment history record would delete all attendance records

Financial Aid

Change

Changed label Start Date Override to Scheduled Date Override on Financial Aid Listing page

Financial Aid

Bug

Resolved issue where audit log did not capture student acceptance of financial aid awards under certain circumstances

Student Financials

Change

Added error message when an non-allowed character is entered into the Make a Payment box

Student Financials

Enhancement

Added ability to set Student Finder amount due column to include only charges less than or equal to globally-specified semester

Student Financials

Change

Clarified that major is current major on billing statement

Third-Party Integration

Bug

Resolved issue where instructor was not added to Moodle course unless Campus Cafe was configured to create new user accounts in Moodle.

Academic

Bug

Resolved issue where Registration Control active checkbox would not save

Academic

Bug

Resolved issue where creating a course would fail if using Moodle Rooms.

Admissions

Bug

Resolved issue where records could not be imported from the admissions holding table

Attendance

Bug

Resolved issue where attendance date exception could not be added

Alumni/Development

Bug

Resolved issue where an organization was unable to be added

Financial Aid

Bug

Resolved issue where could not generate cost of attendance

Financial Aid

Bug

Resolved issue where document could not be uploaded in financial aid portal

Student Financials

Bug

Resolved issue where AR Aging report would not generate

Student Financials

Bug

Resolved issue where billing rules were unable to be edited or deleted

Student Financials

Bug

Resolved issue where batch student billing statements would not generate

System

Bug

Resolved issue where LDAP authentication did not work

System

Bug

Resolved issue where password self-service reset failed

System

Bug

Resolved issue where mail merge to Word failed

Third-Party Integration

Bug

Resolved issue where lead would not import via Open API if major was field

Third-Party Integration

Bug

Resolved issue where Brightspace data failed to import

Third-Party Integration

Bug

Resolved issue where EFT transactions imported could not be posted

Third-Party Integration

Bug

Resolved issue where Canvas API would fail to transfer data to Canvas

Academic

Bug

Resolved issue where transcript would not generated if Add Tracking was checked

Academic

Enhancement

Added ability to associate a cost center with a major for informational purposes only

Academic

Change

Changed error message on copy courses function to reference page name rather than database table

Academic

Change

Updated directions on Attendance Date Exceptions screen

Academic

Bug

Resolved issue where dropped courses were included in student attendance records

Academic

Bug

Resolved issue where reverse degree audit base reports did not return the students selected on the Student Finder

Accounting

Enhancement

Added ability to configure balance sheet/profit & loss line titles and sub totals

Accounting

Change

Allowed a vendor city location up to 25 characters long

Accounting

Enhancement

Added ability to add or edit a vendor via the web (without accessing the client)

Accounting

Change

Changed page title of Gl Funds to General Ledger Funds

Accounting

Change

Checkbook selections on GL Funds are now limited to alternate checkbooks configured in AP Control

Admissions

Change

Renamed Trk Sources page to Sources

Admissions

Change

Inquiries and applicants with an entering semester of 999999 will only show if their inquiry date is within the number of days in the past as defined in custom control DASHBOARD Sequence 1, Parameter 1

Admissions

Bug

Resolved issue where inquiry semester was not added when uploading leads via spreadsheet under certain circumstances

Admissions

Bug

Resolved issue where when uploading leads by spreadsheet if birthday was not included all leads would not be imported

Admissions

Bug

Corrected message upon upload of leads from spreadsheet that had incorrect information

Admissions

Enhancement

Added ability to trigger an activity based on home zip code upon submission of an admissions application

Admissions

Change

Changed default criteria for Prospect Finder filters Tracking Source and Tracking Source Workflow Name to Is One of instead of Starts With to improve system performance

Admissions

Bug

Resolved issue where counselor assignments by EPS code could not be deleted

Financial Aid

Enhancement

Added ability to import a list of student ID numbers into the F/A Disbursement Roster

Financial Aid

Bug

Resolved issue where Financial Aid dashboard button to disbursement rules led to wrong page

Financial Aid

Bug

Resolved issue where Financial Aid dashboard button to Control did not work

Financial Aid

Bug

Resolved issue where Financial Aid acceptance was being removed upon origination or disbursement

Financial Aid

Change

Original Scheduled amount will now only be adjust when an administrator adjusts/overrides scheduled amount

Financial Aid

Bug

Appearance adjustments to Financial Aid Acceptance and Review

Financial Aid

Bug

Resolved issue where scholarships were being removed upon auto packaging

Financial Aid

Bug

Financial Aid listing page adjusted to show correct field for Award Amount

Financial Aid

Enhancement

Custom Controls FA_ECMDATE 1-1 and 1-2 added to use Term Rule Dates in ECM 3rd-party integration export instead of degree begin/end dates

Student Financials

Bug

Student Finder amount due now subtracts loan origination fee based on the fee loan percent on the student's financial aid award

System

Bug

Resolved issue where custom control SYUSUNLENG was not respected when username format is set to nickname dot last name

System

Bug

Resolved issue where users could not log in if their records were missing specific biographical data

Third-Party Integration

Enhancement

Added ability to receive an Open API request where header value contains charset=utf-8

Third-Party Integration

Enhancement

Added integration with learning management system Blackboard Learn

Third-Party Integration

Bug

Resolved issue where http://Authorize.net payments were not processed under certain circumstances if using multiple http://Authorize.net merchant accounts

Workflows, Activities and Database Triggers

Bug

Resolved issue where download function did not work on Activity Tracking

Workflows, Activities and Database Triggers

Change

Changed icon for duplicating a workflow

Workflows, Activities and Database Triggers

Bug

Resolved issue where a workflow on a student's activities tracking page could not be duplicated

Academic

Enhancement

Added ability to record clock hours attended for a class exception meeting

Academic

Bug

Resolved issue where an external degree could not be added to a student's record

Academic

Enhancement

Added the ability to show a student's preferred pronoun on a course roster (Permission #1259 required)

Academic

Bug

Resolved issue where batch degree audits would fail to load under certain circumstances

Academic

Change

Added Syllabus Code field to Course Detail page

Academic

Enhancement

Added ability to use two different transcript formats: one for credit-based majors and one for clock-hour majors. Previously all majors used same format.

Academic

Enhancement

Added gender identity and pronoun to the student finder

Academic

Change

Added Asynchronous Clearinghouse process back to client (process supported only for legacy customers.)

Academic

Bug

Resolved issue where program start date was not correct under certain circumstances

Academic

Change

Excluded students with a Campus Cafe degree status of X from the enrollment file (X status is available only for customers with a customized version of Campus Cafe)

Accounting

Enhancement

Added ability to add up to 9,999 sub expenses to a voucher

Accounting

Enhancement

Added the ability to configure GL Funds through the browser (Permission #421 required)

Accounting

Bug

Resolved issue where date on printed checks was incorrect

Accounting

Bug

Resolved issue where voiding a hand check was not properly updating underlying accounting entries

Admissions

Enhancement

Changes to improve admissions dashboard load speed

Admissions

Enhancement

Added ability on Prospect Finder to see activity tracking workflows with category of source alongside results to allow for tracking of source of inquiries

Admissions

Enhancement

Added gender identity and pronoun to the prospect finder

Admissions

Enhancement

Added ability to show on admissions dashboard all prospects interested in a specified semester forward regardless of inquiry date. Admissions control requires permission #208.

Admissions

Bug

Resolved issue where an admissions portal config page would fail to load if the admissions portal referenced a non-existent activity tracking template

Admissions

Bug

Added measures to prevent an applicant from receiving an error when submitting an application if they spend too long completing the application

Admissions

Enhancement

Added ability for round robin option #2 admissions counselor assignment to apply to applications as well as inquiries

Alumni/Development

Enhancement

Added gender identity and pronoun to the alumni finder

Financial Aid

Change

The 21-22 year Pell and Loan schedules have been copied to 22-23 for preliminary packaging.  Once the government releases the official schedules for 22-23 these schedules will be updated. Please note that once the official schedules are released by the DoE, you will need to repackage students with the new amounts.  They are not automatically updated.

Financial Aid

Enhancement

Added ability to package scholarships and other aid through F/A Packaging process using a SQL query to select students

Financial Aid

Enhancement

Added ability to package scholarships and other aid through student finder

Financial Aid

Enhancement

Added ability for students to review and accept financial aid loans online through the F/A Status page

Financial Aid

Enhancement

Custom Control FA_ACCEPT 1-1 Added to automatically change an awards status to a defined status when a student accepts their aid from financing review page

Student Financials

Change

Added directions to the 1098-T page

Student Financials

Bug

Resolved issue where 1098T Box 1 (payments box) was not calculating correctly under certain circumstances

Student Financials

Bug

Added cents to 1098T Box 5 (scholarships)

Student Financials

Bug

Resolved issue where check number did not clear when entering a new transaction in Fast Cash Batch

System

Change

Expanded STPARM for County to accommodate 10 characters

System

Enhancement

Added the ability to record a person's preferred pronoun

System

Bug

Resolved issue where clicking the Filters button while on a billing statement did not function

System

Change

Moved all data in gender identity to preferred pronoun. Permissions will need to be adjusted for users to see this data. Preferred pronoun requires permission #1259

Third-Party Integration

Enhancement

Added ability to set a default activity tracking template for texting by permission group

Third-Party Integration

Bug

Resolved issue where system error message would appear when attempting to text from a student's profile if no valid text workflows were created.

Third-Party Integration

Enhancement

Added the ability to direct applicants and students to an Authorize.net merchant account by specifying the admissions site(s) to pair with each Authorize.net account

Third-Party Integration

Bug

Resolved issue where FTP subdirectory was not found when retrieving spreadsheets of student payments from a remote server

Third-Party Integration

Enhancement

Added the ability to retrieve spreadsheets of student payments from two, rather than one, remote FTP server

Third-Party Integration

Enhancement

Added integration with Course Key

Third-Party Integration

Change

Adjusted the style of the Authorize.net form

Workflows, Activities and Database Triggers

Enhancement

Added the ability to search by due date, submitted date and competed date ranges to activity tracking screens

Workflows, Activities and Database Triggers

Enhancement

Added admissions site code, high school graduation year, telemarketer code, mail code and text allowed as columns on the all users activity tracking screen

Workflows, Activities and Database Triggers

Enhancement

Changes to interest codes when made on the inquiry detail page are now logged in the audit log

Accounting

Bug

Resolved issue where check register could not be run under certain circumstances

Workflows, Activities and Database Triggers

Enhancement

Interest codes 2-6 added as constraint options on activity tracking templates

Academic

Enhancement

Added ability to copy all courses with the same section number to new sections within the same semester

Academic

Enhancement

Added gender identity to course rosters (Permission #1255 required)

Academic

Bug

Resolved issue where attendance date exceptions could not be deleted under certain circumstances

Academic

Enhancement

Added marital status to the student finder

Academic

Enhancement

Added Prior School Rank and Prior School size to student finder

Academic

Enhancement

Optimized Class Roster Base Report to pull data on average about 10 times quicker

Accounting

Enhancement

Vendor's 1099 value now automatically fills in when adding a subexpense

Accounting

Bug

Resolved issue where invoice was able to be posted to a closed accounting period

Admissions

Change

Re-positioned add score box on page

Admissions

Bug

Resolved issue when birthday did not appear when elevating lead to application

Admissions

Enhancement

Added six interest code drop down fields as application questions

Admissions

Enhancement

Added gender identity as application question

Admissions

Enhancement

Added High School GPA (recalc) field to Prospect Finder

Admissions

Enhancement

Added inquiry interest codes to Prospect Finder

Admissions

Enhancement

Added Salutation Description to Prospect Finder download

Admissions

Bug

Resolved issue where multiple prospect records within the same Open API array would not be processed

Financial Aid

Enhancement

Added ability to disburse a batch of non-federal awards through a browser-based interface on the disbursement roster page

Financial Aid

Bug

Resolved issue where award semester was not properly captured during an upload of financial aid awards

Financial Aid

Bug

Resolved issue where links to ISIRS did not appear

Financial Aid

Change

Added support for 2022-2023 ISIRS

Financial Aid

Bug

Resolved issue where incorrect data was included in ECM Export

Student Financials

Bug

Resolved issue where editing a student accounts receivable transaction with a credit card transaction fee would improperly change the amount received.

System

Bug

Corrected the spelling of fax on the Address/Phone Detail page

System

Enhancement

Added ability to assign permission group to existing users using uploaded spreadsheet of ID numbers (Requires permission #1258)

System

Change

Removed depreciated instructions to backup database before merging users or organizations

System

Bug

Removed non-working show password buttons from password change page

System

Bug

Resolved issue where Person Selected menu did not appear on mobile devices or small browser windows

Third-Party Integration

Bug

Resolved issue where spreadsheet payments brought in through FTP were not bringing in correct transaction code

Workflows, Activities and Database Triggers

Bug

Resolved issue where IN and NOT IN constraints in activity tracking templates were not respected

Workflows, Activities and Database Triggers

Bug

Resolved issue where an activity tracking template set not to apply to transfer courses would still apply under certain circumstances

Workflows, Activities and Database Triggers

Bug

Resolved issue where confirmation message on Activity Tracking indicated wrong count of activities that would be marked as done or not done

Academic

Bug

Provided support for fractions of an hour on scheduled hour attendance reports

Academic

Change

Students can now have the same individual as advisor 1 and advisor 2

Academic

Bug

Resolved issue where attendance taken button could not be unchecked on course rosters

Accounting

Enhancement

Added error message to prompt user to run checks prior to running check register even if batch contains ACH transactions only

Accounting

Enhancement

Added ability to see accounts payable history associated with specific vendor to browser interface

Accounting

Enhancement

Added invoice number to voucher listing page

Admissions

Enhancement

Added ability to upload new leads via a spreadsheet. (The process does not update existing records.)

Admissions

Enhancement

Added ability to upload test scores (e.g. ACT or SAT) from a spreadsheet

Admissions

Bug

Corrected browser title for the Admissions Saved Forms page

Attendance

Bug

Resolved error where attendance date exceptions could not be added under certain circumstances

Financial Aid

Enhancement

Various data points and filters added to all financial aid Base Reports.
Added new Report "FinAid Disbursements by Award with FISAP Info" that shows enrollment and FISAP data to assist in reporting.

Financial Aid

Enhancement

Added Import/Change Date filter to F/A packaging page to be able to sort by ISIR's received within a date range.
Also, a few optimization tweaks were made to load the packaging page quicker for schools with many ISIR packaging rows.

Financial Aid

Bug

Resolved packaging issue with Subsidized loan amounts were counted twice when considering aggregate loan limits

Financial Aid

Bug

Extended number of years available for MPN expiration

Student Financials

Enhancement

Check number for a student refund has been added to the student ledger

Student Financials

Bug

Resolved issue where group billing would not reverse certain charges when a student dropped all classes

System

Change

Changes to improve performance around activity tracking when fields are merged

Third-Party Integration

Enhancement

Connection to Moodle has been redesigned to add additional configuration options. The process also now runs on a schedule of appx. every 10 minutes rather than in real time to ensure system performance.

Third-Party Integration

Enhancement

DocuSign integration now supports an envelope with as many as five individual documents

Third-Party Integration

Enhancement

Added option for spreadsheet of student payments from FTP server to not be tied to student payment plans

Third-Party Integration

Change

Parchment XML request files are now deleted immediately after retrieval instead of 30 days later

Third-Party Integration

Enhancement

Added ability for hold in Campus Cafe to deactivate Canvas enrollments

Third-Party Integration

Change

Connection to Brightspace will temporarily pause if Brightspace is unable to be reached

Third-Party Integration

Change

The send text icon on a person's profile is now not shown if the individual does not have Text Allowed checked on their Bios page

Workflows, Activities and Database Triggers

Bug

Resolved issue where users with read-only access to an activity tracking template member could mark workflows within the member as done on activity tracking

Academic

Bug

Resolved issue where an additional degree could not be added under certain circumstances 

Financial Aid

Bug

Resolved issue where CIP starting with a zero were not properly exported to COD

Financial Aid

Bug

Resolved issue where student IDs could not be transferred from the FA Disbursement Roster to the student finder

Academic

Bug

Resolved issue where recorded clock time class attendance could not be edited

Academic

Bug

Resolved issue where student's current semester status did not show on the people profile page

Academic

Bug

Resolved issue where a degree audit requirement group could not be deleted

Academic

Bug

Resolved issue where degree audit requirements could not be copied

Accounting

Bug

Resolved issue where the General Ledger lookup produced an error

Accounting

Bug

Resolved issue where check register was unable to be processed under certain circumstances

Admissions

Bug

Resolved issue where tabs covered admissions application shown on a mobile device

Financial Aid

Enhancement

Base Report Added: "FinAid Upload Add Awards" to create a file to add a batch of institutional awards, sent from the student finder

Student Financials

Bug

Resolved issue where the Make a Payment page would fail to load under certain circumstances

Student Financials

Bug

Resolved issue where cash batch was unable to be posted under certain circumstances 

Student Financials

Bug

Resolved issue where bill batch was unable to be posted under certain circumstances

Academic

Enhancement

When a course is marked as catalog inactive for the catalog semester, it will not be an option for a transfer target course

Academic

Bug

Resolved issue where students registering for classes would cause system to become unresponsive under certain circumstances.

Academic

Bug

Resolved issue where a Data Tables Warning error would appear on the Major Restriction Listing Page under certain circumstances 

Academic

Bug

Resolved issue where warning box did not appear if tried to enter a last day of attendance for a student enrollment prior to an attendance record

Academic

Enhancement

Added ability to configure holds to block students from seeing their class schedule on the Register for Classes screen. (Student hold permission #2020)

Academic

Bug

Fixed directions to clarify the supported file upload formats

Academic

Bug

Resolved issue where hours attended was rounding incorrectly on the clock hour history report

Academic

Change

Adjusted placement of Racial Background header on Bios page

Academic

Bug

Resolved issue where removing class meeting time would show a system error under certain scenarios

Academic

Bug

National Student Clearinghouse report now bases program start date on CIP code rather than major

Academic

Change

On the course roster, if a student's nickname and middle name are the same, the system will hide the middle name

Accounting

Bug

Resolved issue where all items in the accounting menu did not always appear

Accounting

Bug

Resolved issue where ACH payments were not showing in the AP check listing report

Accounting

Bug

Resolved issue where the check count was inaccurate on the AP check listing report

Accounting

Bug

Resolved issue where system batch number did not appear on AP checking listing

Accounting

Bug

Resolved issue where under certain circumstances a voucher would claim its subexpenses did not total to the voucher total even when they did

Accounting

Bug

Resolved issue where when creating a voucher if the required member field is blank the wrong error message was displayed

Accounting

Bug

Resolved issue where if inputted too long a member name when adding a voucher the system would not display an error

Accounting

Enhancement 

System now provides warning if the entered invoice number matches an invoice number previously used for the vendor

Admissions

Bug

Resolved issue where certain admissions application questions marked as required could be skipped by the applicant

Admissions

Bug

Allowed adding and editing options for the Accept Condition Code drop down

Admissions

Bug

Resolved issue where if system was configured to allow multiple applications of the same type, users were unable to select an application of the same type when submitting the person as applicant on the inquiry detail screen

Admissions

Bug

Resolved issue where answers to application questions were not appearing on the application

Admissions

Bug

Resolved issue where an applicant would receive a system error when submitting an application under certain circumstances

Admissions

Bug

Resolved issue where an inquirer or applicant's prior school was unable to be deleted. Requires permission 2019

Financial Aid

Bug/Enhancement

• Auto packaging using Term rules is now properly considering "other" aid into the need calculation.

• To enhance the accuracy of the need calculation a "Reduced Need" checkbox has been added to F/A Award Code Maintenance edit screen.

Financial Aid

Enhancement

MPN and Entrance Counseling flags now show on F/A Packaging grid for students with MPN/EC imported to their profile. Only students with an active ISIR will show this flag.

Financial Aid

Enhancement

Added Base Report to assist with disbursing aid that was created using the Upload F/A Awards process

Financial Aid

Bug

Resolved disbursement roster issue for institutions with multiple sites with only one F/A Control Record configured. For this scenario, all exports will default to the site 1 F/A Control Record.

Financial Aid

Change

All financial aid codes now appear on one page

Financial Aid

Bug

Fixed COD export issue where CIP codes starting with a 0 were not being exported out properly

Financial Aid

Bug

Resolved issue where disbursement term rules did not copy the year correctly

Financial Aid

Enhancement

Added report that shows errors when uploading Financial Aid Awards from a spreadsheet or PowerFaids

Financial Aid

Bug

Fixed issue aid not being disbursed through the F/A Upload process when the schedule date was changed from original date

Financial Aid

Bug

Manually awarded financial aid disbursements now require a scheduled date to prevent disbursement errors.

Financial Aid

Bug

Resolved issue where Parent 2 was appearing twice on an ISIR

Housing

Bug

Corrected spelling of roommate on a student's profile sessions tab

Housing

Enhancement 

Added base report Housing and Meal Plan Assignments

Student Financials

Bug

Resolved issue where billing rule could not always be deleted

Student Financials

Bug

When adding a payment plan to a student's record, the scheduled semester for each installment will now automatically match the award semester

Student Financials

Enhancement 

Added ability to mass assign a student-specific billing rule code to a group of students using the Student Finder

Student Financials

Bug

Resolved issue where when a Bill Batch member was deleted the name of the member did not appear on the confirmation popup

Student Financials

Change

Removed Amount Due from profile due to incorrect amounts being shown

System

Bug

Resolved issue where permission #996 (home address) was not respected on the People Profile summary tab

System

Bug

Removed non-working Student dashboard as an option from the Dashboard drop down menu

System

Enhancement 

Added ability to record a person's preferred gender identity and/or pronouns on the Bios page and show it on the People Profile

System

Bug

Resolved error where under certain circumstances two individuals were unable to be merged

System

Bug

Resolved issue where under certain circumstances the system would log out a user attempting to view his or her own gifts

Third-Party Integration

Enhancement 

Added directions on the LMS Queue History screen

Third-Party Integration

Bug

Resolved issue where Azure account creation would not work with specific type of password configuration

Third-Party Integration

Enhancement

Added integration with Parchment for sending official transcripts

Third-Party Integration

Bug

Resolved issue where Azure integration did not properly create a username

Workflows, Activities and Database Triggers

Bug

Resolved issue where submitted time in an activity would always save as AM

Academic

Change

Added alternative method to import final grades using student's Alumni Class Of as a unique identifier

Academic

Bug

Resolved issue where the Degree Audit Cross References screen could not be accessed

Academic

Bug

Resolved issue where classes used as degree audit substitutions would improperly count toward an upper level class requirement. To implement this feature, custom control DACSNUMSUB Sequence 1, Parameter 1 must be set to Y

Academic

Bug

Resolved issue where all classes were not showing on the Base Report Pre-requisite course listing by semester 

Accounting

Enhancement

Changes to the general ledger system so it now creates two entries per transaction

Accounting

Enhancement

Accounts payable (AP) voucher entry is now available through the browser rather than the client

Accounting

Bug

Resolved issue where a general ledger account was unable to be created

Admissions

Bug

Resolved issue where an admissions progress code could not be changed if the applicant did not have a username

Alumni and Development

Bug

Making a gift purpose inactive now hides it from the purpose menu when recording a gift

Financial Aid

Enhancement

F/A Control Page has been updated to offer campus-specific settings for multi-campus institutions; and allows for multiple CPS/COD Pell, Loan, and Routing numbers for multi-campus institutions

Financial Aid

Enhancement

Financial Aid Over-award/Over Need Base report has been added to check for general over awarding

Financial Aid

Change

Cost of Attendance Page Updated Naming to "Cost of Attendance Templates"

Financial Aid

Change

150% SULA constraint on Term Disbursements Rule Templates will be ignored for for disbursements scheduled after 7/1/2021 according to Federal Regulations.

Financial Aid

Enhancement

Cost of Attendance Overage and Remaining Need report added to Base Reports

Student Financials

Enhancement

Added informational field in Billing Charges to categorize billing rules

Student Financials

Enhancement

Added ability to customize the email receipt generated from a manual billing entry

Student Financials

Enhancement

Added ability to customize the email receipt generated from a manual cash payment

Student Financials

Bug

Resolved issue where meal plan and housing charges did not respect billing rule codes

System

Bug

Increased security that prevents forms from being embedded as iFrames

System

Bug

Fixed misspelling on error screen

System

Change

Functions that are available on through the browser have been removed from the Campus Cafe Client. Functions removed include student refund panel, cash upload button, ACH panel button, payments TMS upload, AR aging, Transaction lookup, National Student Clearinghouse, 1098T, FA periods, FA links, gainful employment, all degree audit functions, multi-student drop, seat county sync, AL control, gift purpose, admissions counselor assignment reset, general ledger account creation, housing menu, health menu, miscellaneous menu, attendance menu

Third-Party Integration

Change

The LMS Management screen now requires access to permission #1236 instead of #399

Third-Party Integration

Enhancement

Added ability to see results of synchronization attempts between Campus Cafe and Brightspace or Canvas 

Third-Party Integration

Enhancement

Added the ability to control the name of course offerings/sections created in Brightspace or Canvas

Third-Party Integration

Enhancement

Added the ability to import final course grades from Moodle

Workflows, Activities and Database Triggers

Bug

Resolved error where a template was unable to be chosen in a workflow definition

Academic/Student Financials

Enhancement

Added Base Report Course Fees to show all fees assigned to courses 

Academic

Enhancement

Added ability for third parties (e.g. parents) to access selected academic and financial data for students in Campus Cafe depending on info release (FERPA) codes

Academic

Enhancement

Added ability to import final course grades from spreadsheet

Academic

Bug

Resolved bug where activity assigned via course roster if had assigned to override would not be assigned

Academic

Enhancement

Added Alternate ID field to biographical page

Academic

Change

Improved look for Advising History screen

Academic

Enhancement

Added Base Report Waitlist Roster to show all students on all class waitlists

Academic

Bug

Corrected directions on Course Copy screen

Academic

Bug

If a student repeats the same non-repeatable course twice and receives the same grade, the system now properly excludes one grade based on the institution's repeat rule settings.

Academic

Enhancement

Added ability on transcript to to automatically remove from cumulative attempted credit totals the credits associated with classes subsequently repeated.

Academic

Change

Improved look of the course screen

Academic

Change

Changes to look of gradebook listing page, including freezing student names on the left while scrolling and elimination of arrows in grade input boxes

Academic

Bug

Resolved issue where adding an attendance exception record to a course section with an existing exception record duplicated the exception

Academic

Bug

Resolved issue where entered date/user and changed date/user did not appear for transfer credit on the enrollment history screen

Academic

Bug

Semester based transcript now supports showing third minor provided minors appear at the bottom of the transcript rather than in the header. Controlled by Custom Control RG350DB, Sequence 77, Parameter 1

Academic

Change

Renamed Code Array Restrictions to Student Hold Maintenance to better reflect function of screen

Academic

Bug

Resolved issue where when entering a final grade as a filter on the Student Finder, Enroll Listing did not return results

Accounting

Bug

Resolved issue when creating a new general ledger account listing system did not populate the function and fund.

Admissions

Change

On the applicant detail page relabeled section called Inquiry GPA Fields to Prior School GPA & Rank to clarify purpose of the section

Admissions

Enhancement

Added ability to collect credit card surcharge fee for enrollment and housing admissions deposits

Admissions

Enhancement

Changes to the admissions application to facilitate Americans with Disability Act (ADA) compliance

Admissions

Bug

Resolved bug where when admissions progress code was changed by an applicant-paid deposit to P the progress code was not audited and did not initiate a database trigger

Alumni and Development

Bug

Resolved issue where soft credits were not maintained when two users were merged

Financial Aid

Enhancement

Added ability to upload financial aid awards by a spreadsheet provided the awards are not part of the COD document exchange process

Financial Aid

Enhancement/Change

Cost of attendance and cost categories can now be applied and edited by individual student
This is a major update, please review this training video on the new Cost of Attendance Process to apply to one or multiple selected students.
To Edit/View individual Cost of Attendance user must have permission 1144

Financial Aid

Enhancement

Added ability to mass-apply Custom Named Cost of Attendance template to selected students on F/A Packaging Page

Financial Aid

Enhancement

Added ability to mass-apply Custom Named Term Disbursement Rule to selected students on F/A Packaging Page

Financial Aid

Enhancement

Added Custom Control FA_LETTER 3-1 which enables the use of the "Academic Year" field to be used to generate separate Award Letters for separate Academic Year disbursements and Cost of Attendance for Borrower Based Academic Year institutions.

Financial Aid

Bug

Fixed issue on multi-student F/A Packaging page rows disappearing when clicking to "Include Non-Default" rows.

Financial Aid

Enhancement

Added Base Reports for Financial Aid Disbursements by Term & Award Codes with filters on Award Type

Financial Aid

Enhancement

Added ability with custom control to hide CAL grant on financial aid award letter

Financial Aid

Change

Academic Year and Payment Period dates have been moved to be set on disbursements' page individually instead of on the Award Level to accommodate borrower-based academic year institutions. Default academic year dates can still be set on Disbursement Term Rules.

Financial Aid

Enhancement

Payment Period date field has been added to the Disbursement Term Rules

Financial Aid

Enhancement

F/A Packaging Page rows will now be set to an "R-Repackage" status if a new subsequent ISIR is imported.

Financial Aid

Enhancement

Added F/A Doc Portal page to Financial aid tab on a student's profile to upload MPN files.
Added Permission: 1251 to Enable/Disable access

Financial Aid

Enhancement

Added Base Report to view MPN's on file in Cafe or CPS.

Financial Aid

Enhancement

Added F/A Doc Portal page to Financial aid tab on a student's profile to upload Entrance/Exit Counseling files
Added Permission: 1251 to Enable/Disable access

Financial Aid

Enhancement

Added Base Report to view Entrance Counseling on file in Cafe.

Financial Aid

Enhancement

Added CPS Change, Highlight, and Verification field flags (#, @, h, V) to printed ISIR view.

Financial Aid

Change

To improve screen loading times on the Financial Aid Packaging Page; a user must now click the Submit button to generate the packaging information grid. A user can filter by Award Year, Current Packaging status, or to include Non-Default ISIR packaging rows.

Financial Aid/
Student Financials

Enhancement

On the Financial Aid Control Page institutions can now choose separate semesters for financial aid to show on the student's statement versus the student's payment page. This is useful for institutions that bill for a full year, but only want to show the current semester on the student's statement.

Student Financials

Enhancement

Added ability to retrieve spreadsheet from an FTP site with payment data

Student Financials

Enhancement

Added ability to upload student charges from a spread sheet that contains the same student multiple times; this process replaces One Time Billing

Student Financials

Bug

Resolved issue where group billing would time out under specific circumstances 

System

Change

Removed depreciated Custom Control WEBSHOWSSN

System

Change

Improved look of the Salutations screen

System

Enhancement

Ethnic codes can now accommodate 10 characters, up from 1

System

Change

Masked user passwords on User Permission Maintenance screen

Third-Party Integration

Enhancement

Added ability to bring in select historical data from Brightspace

Third-Party Integration

Enhancement

Added ability for Campus Cafe to queue up courses and enrollments created in Campus Cafe for later automatic creation in Brightspace or Canvas by setting Web App Config BRIGHTSPACE_AUTO_QUEUE_ITEMS to Y for Brightspace or CANVAS_AUTO_QUEUE_ITEMS to Y for Canvas

Third-Party Integration

Change

Moved Brightspace and Canvas final grade import function to LMS Management Screen

Third-Party Integration

Enhancement

Added ability to configure Campus Cafe logout button so when clicked ends the session of Campus Cafe and the Azure or Google session

Third-Party Integration

Enhancement

Added ability to pass additional data to DocuSign and support multiple signers when the Campus Cafe activity is assigned directly to an individual.

Workflows, Activities and Database Triggers

Change

Changed labels: Advisor to Advisor 1; Counselor to Admissions Counselor; Valid Progress Codes For Past-Due Jobs & MS Word Merges to Valid Progress Codes For Scheduled Jobs & MS Word Merges to clarify functions

Workflows, Activities and Database Triggers

Bug

Resolved issue where activities with workflows set to mode note only were unable to be added as quick comments

Workflows, Activities and Database Triggers

Bug

Resolved issue where there was a trailing space after the username merge field

Academic

Change

Improved look of Enrollment Participation and Grade History page. Permission #2010 must explicitly be set to RO for this page to display now.

Academic

Change

Improved look of Gradebook Grid page

Academic

Bug

Resolved issue on the Student Finder where the Class Level filter did not work

Academic

Bug

Credits or Clock Hours field on Enrollment Detail expanded to accommodate four digits preceding the decimal point

Activities and Workflows

Enhancement

Added ability for a database trigger or course roster to initiate an activity/workflow that emails the instructor of a student's class.

Admissions

Enhancement

Improved the look of the Round Robin Counselor Assignment Maintenance screen and added ability to see all assignments at once

Admissions

Enhancement

Added application and inquiry form descriptions to admissions portal configuration page and admissions portal page

Alumni and Development

Change

Improved look of the look of the Constituent Detail screen

Alumni and Development

Enhancement

Added custom control FORMERFIND, Sequence 1, Parameter 1 that allows Alumni Finder and Parent Finder last name filter to search both current name and former name fields

Attendance

Change

Improved look of the Clock Hour Attendance report page

Financial Aid

Bug

On the Financial Aid dashboard fixed link to point to EDconnect download page

Financial Aid

Bug

Proper years now show in comment codes on ISIR

Financial Aid

Change

Corrected page title of the Financial Aid Disbursement Roster page

Financial Aid

Change

Clarified Academic Year description in F/A disbursement term rule page

Financial Aid

Change

Clarified field descriptions in F/A Packaging Detail page

People Finders

Enhancement

Added former name column to results for All People, Prospects, Parents and Faculty finders

People Finders

Enhancement

Added former name as a filter to all People Finders

Student Financials

Change

Updated directions on the AR Aging Process

System

Enhancement

Added ability to create database trigger based on the deceased code field

System

Bug

Improvements to the scheduled jobs process to improve system performance

System

Change

Clarification to stack error message to contact Cafe Support

System

Change

STPARM field that holds admissions counselor ID number is now labeled as such

System

Change

Moved permission #1234, which controls access to advisees seen on the dashboards, to the global module from the registration module

System

Bug

Implemented technical steps to improve scheduled jobs processing

System

Change

Improved look of the student holds screen

System

Enhancement

Added ability to create database trigger based on creation of a username

Third-Party Integration

Bug

Permission #1092 now applies to the smart phone icon, which initiates a text message on the profile page.

Third-Party Integration

Enhancement

Added support for multiple domains for SSO

Workflows, Activities and Database Triggers

Enhancement

Added new mode for workflow definitions, renamed other modes for clarification, implemented logic for where activities that contain text message workflows are able to be initiated

Academic

Enhancement

Added Register for Classes button on the People Profile screen (permission #228)

Academic

Enhancement

Added link to student profile from class registration page

Academic

Enhancement

Added column with course contact hours to the course finder

Academic

Change

When entering attendance hours on the Clock Time screen the course and section is now required

Academic

Bug

Resolved issue where classes with attendance exception records would show multiple times on student's enrollment history

Academic

Enhancement

Added ability to record original semester a transfer course was taken

Academic

Change

Custom Control TRANS_GRDE Sequence 1 Parameter 1 now applies to final course grade as well as year grade. When set to Y original course grade for transfer courses will appear on transcript instead of final course grade.

Academic

Bug

Resolved issue when a student's enrollment record was deleted corresponding attendance records were not deleted (removed) from the system

Academic

Enhancement

On the student's course enrollment detail, setting a last day attended will delete all recorded attendance for dates after that date

Academic

Bug

System will no longer allow the deletion of a course when course exceptions exist or student attendance records exist

Academic

Bug

Resolved issue that caused National Student Clearinghouse process to produce invalid parameters error

Academic (Reporting)

Bug

Resolved issues with the IPEDS Outcomes report, specifically with Pell amounts

Admissions

Bug 

Resolved issue where the prior college was unable to be added on the admissions inquiry detail screen

Admissions

Enhancement

Added ability so emergency contact priority level is set for emergency contact collected on admissions application. This will allow parent 1 or parent 2 to show automatically as the emergency contact on the profile page.

Admissions

Enhancement

Improved look of Round Robin Counselor Maintenance screen and added ability to see list of all counselor assignments

Alumni

Bug

Resolved issue where primary constituent code did not always show accurately on profile page

Alumni

Bug

Resolved issue where current employer did not always show accurately on profile page

Alumni

Enhancement

Added the ability in finders to see the email, home phone and mobile phone of those related to the population returned

Financial Aid

Enhancement

COD response Informed Borrower information has been added to the F/A Disbursement Roster page

Financial Aid

Enhancement

For clock hour programs, an error is now shown when the Clock Hour Indicator is checked and no "Hours to Complete" are input. "Hours to Complete" for clock hour programs is required for financial aid auto packaging.

Financial Aid

Bug

Resolved issue where clock hour programs above 900 hours were auto packaging aid above the yearly federal maximums.

Financial Aid

Enhancement

FISAP Total Income (FTI) and Dependency Status has been added to the F/A Packaging page Grid and Detail for additional reporting functionality

Financial Aid

Enhancement

ISIR Processing dates and Student's state of legal residence added to F/A Packaging page, this can help in determining eligibility for some states' grants

Financial Aid

Enhancement

ISIR Print/Preview function is in beta and can be enabled with permission #1250 as R/O. If you choose to use this feature, please notify Campus Cafe support of any issues.

Financial Aid

Bug

Degree/Certificate text results on ISIR Preview adjusted to prevent text overlapping

Financial Aid

Enhancement

Additional ISIR comment codes on ISIR Preview added to avoid blank ISIR comments

Financial Aid

Bug

Negative Income/Tax amounts on ISIR Preview are now showing properly

Financial Aid

Bug

Driver's License State on ISIR Preview is now showing properly

Financial Aid

Enhancement

"CAL" State Grant for California can now be added to the Sub Loan Need Calculation Determination page with Custom Control FA_LETTER 3-2

Housing

Bug

On dorm room listing page dorm billing rule now automatically forced to uppercase to ensure rule is properly applied

Housing

Change

On dorm listing page renamed Billing Rule Matrix to Housing Billing Rule to clarify purpose of field

Student Financials

Bug

Resolved issue where a billing rules billing charge amount could not be negative

System

Bug

Merge Person/Org now allows merging of students with multiple ISIR revisions, and alerts user if there is a duplicate ISIR revision for both accounts.

System

Bug

Improvements to reduce Data Tables warning error messages

System

Bug

Improvements to system performance related to activity tracking

System

Change

Changed text "F/A" to "Financial Aid" on relevant screens

System

Change

Improved look of Financial Aid Cost of Attendance screen

System

Change

Improved look of Financial Aid COD Documents screen

System

Change

Improved look of Financial Aid Control screen

System

Change

Improved look of 1098-T Select Generation screen

System

Change

Improved look of Group Billing screen

System

Change

Removed border around student photo on people profile page to accommodate photos of different aspect ratios

System

Bug

Resolved issue where daylight savings time was not accommodated for scheduled activity tracking items

Third-Party Integration

Bug

Improvements to the Canvas integration to reduce unnecessary communications between Campus Cafe and Canvas

Third-Party Integration

Enhancement

Added ability to prevent integration from overriding existing Brightspace username or email. Also added ability to prevent user creation in Brightspace.

Academic

Enhancement

Added on the student finder enroll history screen course start and end dates.

Academic

Enhancement

Added on the student finder enroll history screen the student's academic advisor.

Academic

Enhancement

Added ability to search for emergency contacts on finders

Academic

Bug

Resolved issue where custom control SHOWCRSDAT was not respecting the default setting and course start and end dates were not appearing on student enrollment history screen or the student finder enrollment history screen.

Academic

Bug

Resolved issue where batch hour clock reports duplicated rows under specific circumstances.

Academic

Bug

Resolved issue where printing the grid from the grade book roster did not properly account for rounding in final grades.

Academic

Bug

Resolved issue where student photos stored on an external database did not display. Applies only to customers who host Campus Cafe on their own servers.

Academic

Bug

Resolved issue where transcript would not open if student had only transfer credit

Academic

Bug

Resolved issue where transcript showed duplicate degrees

Academic

Bug

Resolved issue with duplicate rows on clock hour report

Admissions

Enhancement

Added ability to allow applicant to submit application of the same application type even if previously submitted application of that type. If so, previous application is archived as read only.

Admissions

Enhancement

Added ability to allow applicant to pay tuition deposit and/or housing deposit rather than deposit in full

Admissions

Bug

Resolved issue where IP addresses of applicants were not properly captured

Admissions

Bug

Resolved issue where admissions forms were not properly archiving inquiry data

Admissions

Change

Removed UNK as the default counselor set under specific counselor round robin rules set using Round Robin Counselor Maintenance

Alumni

Bug

Resolved issue where the degree granted date did not properly show on alumni profile

Financial Aid

Enhancement

Added Event Audit Log entry when a new ISIR revision is received, enabling its use for Activity Tracking triggers.

Financial Aid

Enhancement

Added ability in Activity Tracking Templates to use the "IN-Comma Separated Values" constraint to read multiple ISIR comment codes separated by commas (e.g. 395,050,060...) from FA_PACKAGING.COMMENT_CODES.

Financial Aid

Bug

Resolved issue where COD document export origination file was calculating origination fees incorrectly.

Student Financials

Bug

Resolved issue with 1098T process failing to complete

Student Financials

Enhancement

Added ability to upload a spreadsheet of student refunds for processing

System

Enhancement

Added link to Knowledge Base controlled by permission #1249. Permission is set to NA by default.

System

Enhancement

Support for Google SAML using Google Workspace (formerly G Suite)

System

Change

On profile page change label Phone to Mobile phone to reflect source of data

System

Change

On profile page change label Mailing Address to Home Address to reflect source of data

System

Bug

Holds that block access to a student schedule applies to a direct link from the student portal as well as from the main menu

Third-Party Integration

Bug

Resolved issue where text replies sent from conversation view were sent by generic (fallback) phone number instead of user's phone number.

Third-Party Integration

Bug

Resolved issue that created null pointer exception error if Canvas user had no email

Third-Party Integration

Enhancement

Added check that requires recipient of text message to have a complete US phone number prior to sending text message

Third-Party Integration

Enhancement

Added adjustable text LOGINSSO_ERROR to display custom error message to user authenticated via SSO but not found in Campus Cafe.

Third-Party Integration

Enhancement

Added ability to create file containing refunds to send to BankMobile. Campus Cafe may be configured to transfer this file via sFTP.

Third-Party Integration

Enhancement

Added ability to exclude a specific course section from integration with Brightspace and Canvas.

Third-Party Integration

Enhancement

Added ability to send student enrollments from multiple Campus Cafe sections to a single Brightspace or Canvas course.

Third-Party Integration

Bug

Resolved issue that created null pointer errors

Third-Party Integration

Bug

Resolved issue where passwords were created with digits 5 through 8 of the SSN instead of digits 6 through 9

Workflows, Activities and Database Triggers

Bug

If the Web App Config SUPPORT_EMAIL is blank scheduled workflow jobs would fail and produce an error. Now if the SUPPORT_EMAIL is blank, the jobs will be set to invalid and not sent.

Workflows, Activities and Database Triggers

Enhancement

Improvements to allow activity tracking templates to accommodate multiple ISIRs

Academic

Enhancement

Custom Control CRSRSTNICK displays whether the student nick name shows instead of the first name on the course roster

Academic

Enhancement

Allow semester status codes to be set as inactive and not chosen while assigning to students

Academic

Enhancement

Added ability to select a degree level when viewing a transcript. Option controlled by permission #1246.

Academic

Bug

Browser-based attendance reports are consistent regardless of menu path accessed from

Academic (Reports)

Enhancement

Added base report Attempted Credit Totals by Student Less Withdrawn Enrollments that shows enrollment totals by student per semester less withdrawn enrollments

Academic (Reports)

Enhancement

Added ability to filter by student site to Missing Assignments report

Academic (Reports)

Bug

Resolved issue that prevented some data from showing on the Room Used Listing report

Academic (Reports)

Bug

Resolved issue that prevented the National Student Clearinghouse process from initiating

Academic (Reports)

Bug

Resolved issue that prevented the National Student Clearinghouse process from properly recording historical runs

Admissions

Enhancement

Added ability to filter the Prospect Finder by high school grad month and added result columns of high school grade month and high school grade month decoded to the Prospect Finder

Admissions

Enhancement

Added ability to record IPEDS code of school

Alumni & Development

Bug

Alumni finder now searches for spouse first and last name

Alumni & Development

Bug

Resolved issue where activities associated with soft credits were not properly applied in limited circumstances

Financial Aid

Enhancement

Added ability to add a custom disbursement term rule. This rule takes precedence over other disbursement term criteria.

Financial Aid

Bug

Resolved issue where scheduled date was overlaid with the disbursement date when funds were returned to COD

Financial Aid

Change

Student financial aid portal renamed tab "Financial Aid Amounts" to "Estimated Award Amounts"

Financial Aid

Regulatory

Added Pell schedules for the 2021-2022 federal financial aid year

Financial Aid

Regulatory

Annual Student Loan Acknowledgement

Student Financials

Change

Access to the 1098-T generation process page no longer requires access to the system admin module

Student Financials

Enhancement

Added ability to upload student payments from a spreadsheet

Student Financials (Reports)

Enhancement

1098-T Review report and ECSI 1098-T report now includes option to exclude students from report whose Box 1 amount equals Box 5 amount

Student Financials (Reports)

Bug

Resolved issues with formatting of ECSI 1098-T export file

Student Financials (Reports)

Enhancement

Added invoice number to the AR Transactions for Date Range Base Report

System

Bug

Resolved issue where custom images were not being uploaded

System

Enhancement

Added ability to browse uploaded header and footer images and uploaded mail merge templates

System

Enhancement

Added ability to add custom CSS for the login page

System

Change

Modified appearance of Student Codes page; functions remain same

System

Change

Modified appearance of Enrollment History page; functions remain same

System

Change

Modified appearance of Student Status History page; functions remain same

System

Change

Modified appearance of Billing Statement Select Date or Semester Range page; functions remain same

System

Change

Modified appearance of Phones page; functions remain same

System

Enhancement

Additional error information provided when email fails to send

System

Change

Reduced height of buttons and input fields to accommodate more information shown on one screen.

Third-Party Integration

Bug

Resolved issue where students on a class waitlist were enrolled in Canvas class

Third-Party Integration

Enhancement

Added option to control whether the Campus Café to Canvas API creates Canvas usernames and/or updates existing Canvas usernames and/or emails

Third-Party Integration

Bug

Extraneous Microsoft Azure socket closed errors no longer created

Third-Party Integration

Enhancement

Added conversation view for texting conversations

Third-Party Integration

Enhancement

System now converts non-supported curly quotation marks and apostrophes to straight quotation marks and apostrophes prior to sending text message

Workflows, Activities and Database Triggers

Enhancement

Added ability for workflow to email all emails of tracked person except the preferred email

Workflows, Activities and Database Triggers

Enhancement

Added ability to add default long comment to an activity; when the activity is associated with an individual the content of default notes will appear in the long comment automatically

Workflows, Activities and Database Triggers

Enhancement

Admissions counselor is audited upon application submission, workflow can now be triggered to admissions counselor upon application submission

Workflows, Activities and Database Triggers

Enhancement

Added ability for workflow to email admissions counselor

Workflows, Activities and Database Triggers

Enhancement

Added field to activity that records if an error initiating scheduled workflow occurs and prevents system from attempting to initiate it again.