2024 Release Notes
- Robert Lenk
When Campus Cafe updates its software, it produces brief descriptions of the changes. Below are changes for historical versions.
Visit Monthly Release Notes for the most recent updates.
Check out this video to explore the new update to the Filters feature within Campus Cafe! Listed below the video is the full list of updates in this version.
Version: September (Expected Release Date: 10/4/24-10/11/24)
Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
Academic | Enhancement | DEV-2276 | Added Batch Updating of Class Levels to student finder actions with Permission #1281. For institutions not using the automatic GPA Line Code/Class Level update function, academic administrators can now update Student Codes Class Level (current level) and Student Codes Assumed Class Level in a batch. Administrators can also update the historical “Session Data” record Class Level and Assumed Class level fields for a specific Session Data Term/Semester within the same process. | |
Academic | Enhancement | DEV-2266 | Added course schedule list view to the calendar class schedule page to now show the asynchronous/online style courses that do not have scheduled days/time/location. To show this list, Custom Control “SCHEDSTYLE” Sequence 1, Parameter 1 must be set to CAL and Sequence 1, Parameter 2 must be set to Y. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454853174 |
Academic | Enhancement | DEV-2192 | FVT/GE Program level related fields for CTP, Prison Education, Qualified Graduate, Accreditation, and Campus Licensing Prep fields have been added to the Major/Program Maintenance detail page. FVT/GE Student level Licensure Exam Date and Licensure Exam Passed fields have been added to the Student Degree Record page. Reports including these fields will come soon. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/448364618 |
Academic | Enhancement | DEV-2117 | To allow LDA/Last Participation date from either Canvas or CourseKey to be imported in for Asynchronous courses but leaving the manual attendance functionality active for synchronous courses, a newly created Custom Control LDA_INSTRUCTION_METHODS has been added to include certain course instruction methods to import LDA dates and exclude non-listed instruction methods from the import. An administrator may input multiple instruction method codes in a comma separated format that they wish for the LMS integration to import LDA for. Leaving the control blank will not import LDA dates by default. Also included in this update, there is an overnight process that will copy the LDA from the Student Attendance Data (ATSENT) to Student Enrollment Data (RGENRL.LAST_ATTEND_DATE) for the courses with the instruction methods defined in the Custom Control; which allows for the attendance being taken in either an asynchronous automatically or synchronous manner manually through the course roster to appear in the student finder and other reports. Importing of Canvas or CourseKey Participation/attendance grades must be turned on for this to take effect. Added Permission 1278 when set to NA to prevent a user from entering attendance for students after their enrollments' Last Date Attended. Removing NA will allow a user to enter/change attendance after and LDA is entered or automatically imported from an LMS integration.
| Canvas (LMS) | Asynchronous vs. Synchronous Course Last Date Attended Import |
Academic | Change | DEV-2254 | On the Hold Codes and Status Array page the words “Active” were removed from each section where no holds were actually applied to reduce confusion. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454853489 |
Academic | Bug | DEV-2287 | Fixed an issue where some institutions received an error when attempting to delete a course after dropping the course from the registration page. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454656589 |
Academic | Bug | DEV-2288 | Fixed an issue where some users reported an error message while attempting to add a transfer course. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454787646 |
Academic | Bug | DEV-2293 | Fixed an issue where program honors, degree, and date were overlapping on the new horizontal transcript format. | |
Academic | Bug | DEV-2154 | Help Link on a course’s roster page will now properly show the course roster color legend as well as, direct to the correct knowledge base URL. | |
Academic | Bug | DEV-2330 | Fixed an issue where batch degree audit from student finder was only properly pulling in the first student’s data. | |
Academic | Bug | SP-11527 | Fixed an issue where sometimes adding a new degree record would give an error. |
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Accounts Payable | Bug | DEV-1715 | Fixed an issue where Reprinting or Voiding check process would not allow the user to choose a specific check number range to start the reprint process from and an error message was appearing. | |
Admissions | Enhancement | DEV-927 | When attempting to insert a new inquiry/student from the holding table where the SSN for the attempted insert record already exists in the system, a clear error message will be displayed informing the user as to which account currently is using that SSN for correction. | |
Admissions | Change | DEV-1456 | Adjusted the Application Status page to be more responsive to window re-sizing and scaling. |
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Admissions | Bug | DEV-982 | Fixed an issue where User Address File Import Menu link was not respecting permissions properly. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454852609 |
Alumni/ | Change | DEV-2249 | Removed deprecated “Reminder Interval” field from Gift Entry page to reduce confusion. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454788429 |
Faculty | Bug | DEV-2634 | Fixed an issue where Faculty 3 and 4 on a course exception wasn’t displaying correctly on the faculty dashboard portal page. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454656212 |
Financial Aid | Enhancement | DEV-2291 | To increase efficiency, a new link to the duplicate holding table has been added to the F/A Packaging screen to encourage to the user to check the duplicate holding table after importing ISIR, thus, helping users to not miss linking their daily ISIR’s to students in the system. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Financial Aid | Enhancement | DEV-2277 | Support for importing 25-26 ISIRS has now been installed for the DOE’s ISIR testing stage for institutions who have signed up with the DOE to test the new year’s ISIRs. Please note that the DOE has yet to release the 25-26 comment codes so the prior year descriptions are still being used. Minimal to no changes to comment codes is expected. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Financial Aid | Change | DEV-2252 | Updated F/A Packaging detail fields to new system formatting. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434962529 |
Financial Aid | Change | DEV-2326 | To reduce confusion, messaging has been updated when importing an ISIR and a holding table record is created to not display a “skipped ISIR import” message. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Financial Aid | Bug | DEV-2327 | On the new F/A transactions page when deleting an award, a confirmation message to appear to confirm deletion has been reestablished. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434765955 |
Financial Aid | Bug | DEV-2058 | On F/A Links table the “Is Direct Lending Loan” field in will properly input the correct corresponding value of “Y” in database. Before it was inserting a blank. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434962492 |
Financial Aid | Bug | DEV-10990 | Fixed an issue where the F/A Transactions menu link was routing the user to the incorrect page URL. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434798681 |
Financial Aid | Bug | DEV-2334 | Fixed an issue where F/A Award Acceptance wasn’t filling in IP addresses. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434831461 |
Financial Aid | Bug | DEV-2294 | Fixed an issue with new split award creation process that was defaulting the Award/Loan dates to July 1 to June 30 when creating a new award manually. The award creation will now properly save the dates that are input. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434765955 |
Financial Aid | Bug | DEV-2321 | Fixed an issue where Read Only permission on F/A Transactions page was not being respected and was displaying a blank page. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434798681 |
Housing | Bug | DEV-2298 | Fixed and issue where the gender field on a dorm room was not properly saving. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454722745 |
Student Financials | Enhancement | DEV-2245 | Student name and ID Number has now been added to the printable AR Ledger view. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454722704 |
Student Financials | Enhancement | DEV-2236 | Added new Billing Charges and Course Fee flag to bill a specific charge to a student instead of billing a sponsor. This can be used in conjunction with Sponsored Billing where a specific fee needs to be paid by the student instead of the assigned student sponsor. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454788147 |
Student Financials | Change | DEV-2214 | Added Custom Control BILLSTMT-3-5 for if a F/A award has multiple disbursements scheduled in the same semester they can they be grouped (Y) or displayed individually (N). | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454657147 |
Student Financials | Bug | DEV-2273 | Resolved an issue for an entire “unposted/pending” transaction amount was showing on a student’s billing statement that would be split between the student’s ledger and non-AR when posted. The billing statement will now only show the portion of the transaction that will be posted to the student’s AR Ledger. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454853927 |
Student Financials | Bug | DEV-2305 | Fixed an issue where if a user tries to save a degree page and receives and error due to an incorrect field value, the Billing Override Date field was auto filled without the users knowledge. If the user then saved the degree record for a student it could then cause the student to be billed incorrectly with certain configurations or reports to pull incorrectly when filtering on that field. | |
System/UI | Enhancement | DEV-2282 | On People Finders, when selecting a saved filter to query, the page will only show the filters that are being used in the saved filter, so it clarifies to the user which filter values are being used to query the students for that saved filter. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/478184276 |
System/UI | Enhancement | DEV-2224 | Added the “Apply Fields” functionality to save the shown filters to the “Submit” button on the Student and People finders to improve efficiency of workflow on the page. Before if you did not click Apply, and you submitted, it would filter the students, but it would not keep the filters used visible. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/478184276 |
System/UI | Change | DEV-2322 | Added back the Grid/Report view selection to the top of the People finders and placed it at the front of the saved filters to emphasize more efficient workflow when using saved filters. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/478184276 |
System/UI | Change | DEV-2296 | On people finders, the “Add Fields” window has been adjusted to be able to display the filters that are being added down below. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/478184276 |
System/UI | Change | DEV-2218 | Updated multiple system label from “Enroll” and “Enrollment” to “Register” and “Registration” to match system functionality to the correct nationally accepted terminology. |
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Third-Party Integrations | Change | DEV-2201 | Replaced “Queue History Log” and “Switch to LMS View” links with Tabs on the LMS management screen to increase clarity and realization of those separate processes. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434995214 |
Third-Party Integrations | Change | SP-10686 | Allowance made to include credential level 99 on the National Student Clearinghouse Report | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454722436 |
Workflows, Activities & Triggers | Enhancement | DEV-1942 | A character counter has now been added to the Text Message window to notify users if they are including messages over 160 characters. Messages over 160 characters will be split into multiple text messages by MessageMedia automatically. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454787161 |
Database Changes |
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| Fields Added: TRK_ACTTIVTY_TRACKING.ADWHLD_TOKEN TRK_FILTER_JOIN.ADWHLD_TOKEN ADHIST.HIDE_FROM_APP_STATUS RGCFEE.BILL_TO_STUDENT_INSTEAD_OF_SPONSOR BI_CHARGES.BILL_TO_STUDENT_INSTEAD_OF_SPONSOR:
Added FVT/GE fields to STMAJR:
Added FVT/GE fields to RGDEGR:
Custom Control Added: SYWCFG - MOODLE_FINAL_GRADE_ITEM_TYPE BILLSTMT-3-5 If a FA award has multiple disbursements in the same semester, should they be grouped (Y) or displayed individually (N) SCHEDSTYLE 1,2 - “When SCHEDSTYLE 1,1 is set to CAL, setting Y here enables an optional list of courses below the calendar.” SEARCHBOX 1-2 - Description: Y=HIDE PICTURE FROM SEARCH BOX RESULTS
Permissions Added: 1279 - Add Permission code to allow the ability for ADHIST to be made active. (This will show/hide a button on the admission history listing and admission history detail pages.). 1280 - Add Permission to disable Application Sequence dropdown selection for students. (This will show/hide a drop down menu on the app status page that contains all the tokens for the other applications.) 1281 - Add Permission to enable/disable Batch Update Class Level action process on student finder. |
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Version: August (Expected Release Date: 9/1/24-9/6/24)
Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
Academic | Enhancement | DEV-1940 | Increased character limit of Course Number field to 12 characters, and increased section field to 5 characters. This will allow significant flexibility on how to define, filter, and list courses. We do however strongly recommend using the “Course Instruction Method” fields for mode of instruction instead of custom sections and there is LMS integration functionality that can be associated with the course instruction method field. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454787437 |
Academic | Enhancement | DEV-2138 | Added “Alternative Degree Level” to Enrollment History Detail page for a course, allowing the course to be counted towards two different levels/programs at once. (e.g. Graduate level programs that use cross-listed undergraduate courses to fulfill requirements) Inputting an alternative degree level allows the course to populate on both the Assigned Degree Level transcript and the Alternative Degree Level transcript. The course grade will also calculate into the GPA for both Degree Level Transcripts. It will also calculate into the GPA History Listing page as well for both degree levels. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454787823 |
Academic | Enhancement | DEV-1466 | Added Sub-Semester to Enrollment History column options and detail page for clarity. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454787823 |
Academic | Enhancement | DEV-1896 | Added new field on Term Status Codes to hide the status from being shown on the transcript if there is no enrollment in the term. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/496074922 |
Academic | Bug | DEV-2219 | Fixed an issue that was causing the batch transcript process to time out. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454787777 |
Academic | Bug | DEV-2115 DEV-2223 | Fixed an issue where transcript format 5_1 was incorrectly calculating attempted hours. Fixed an issue where if a student earned an “F” grade the earned hours would still calculate instead of being set to zero. | |
Academic | Bug | DEV-2176 | Fixed an issue where the course copy function wasn’t properly copying course fees and rule codes. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/594608145 |
Academic | Bug | DEV-2195 | Fixed an issue where logging into the mobile attendance app would re-direct to the portal home page instead of the attendance screen. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454853396 |
Accounting | Bug | DEV-2186 | Fixed an issue where if a cash receipt had a distribution set at 100% to only be posted towards the non-AR amounts, no AR amount should be included but was being included. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454722560 |
Accounting | Bug | DEV-2213 | Fixed an issue where custom control GLCONT_RO being set to Y was incorrectly blocking closing and re-opening of periods. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454657024 |
Admissions | Enhancement | DEV-2241 | Added IW, YW, AW, PW to available option for Batch Progress Code Update Process. Prospects will not be able to be updated to AW or PW without a valid accept or deposit date. Please Note: Updating progress codes through this manner should be done with care to avoid data corruption. Campus Cafe recommends only using YW, AW, or PW for students that have requested their application to be revoked/withdrawn. Students who are applied, accepted, deposited should in theory remain at those statuses for proper yield reporting (e.g. Inquiry to applicant, applicant to accepted, accepted to deposited). | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/478086458 |
Financial Aid | Enhancement | DEV-2212 DEV-2097 | Updated F/A Transaction Listing page now allows for splitting a manually added award into multiple disbursements upon creation, cutting down creation time for manual packaging. This also allows a user to also to define different academic years upon creation as well. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434765955 |
Financial Aid | Bug | DEV-1963 | Auto Packaging will now properly take remaining Pell LEU into auto packaging calculations when LEU is greater than 500%. Please note that if a term rule is set to package 150% Pell the additional 50% disbursement will need to be adjusted manually. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Financial Aid | Bug | DEV-2142 | Waitlisted courses will now be excluded from Enrollment Intensity calculations and from the F/A Packaging grid. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Financial Aid | Bug | DEV-2167 | Fixed a scrolling and font size issue on the F/A Packaging page. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Financial Aid | Bug | DEV-1850 | Updated ISIR import process to prevent time-outs on large ISIR data files. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Financial Aid | Bug | DEV-2247 | Fixed a COD Export issue to now allow an export a file for an Endorsed PLUS loan without the endorser having a date of birth filled in on the application. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434765993 |
Student Financials | Enhancement | DEV-2238 | Adjusted Permission 1030 if set to NA (under Global Module), you will not be able to see the advisors on other people’s pages, including the billing statement. Adjusted Permission 751 if set to NA (under My Info Module), you will not be able to see the advisors on your own page. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454852649 |
Student Financials | Change | DEV-1884 | Validation around Process Type = T to only allow Per Credit or Per Course flag to be set and billed. A flat fee cannot be used for this Process Type. 
User editing a type = T charge with a non-zero amount and no Per Credit or Per Course flag set will receive an update validation exception popup and block the save. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454788147 |
Student Financials | Bug | DEV-1930 | Fixed an issue where new A/R Batch reversal was incorrectly reversing batches with Financial Aid transactions included. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/664076289 |
Student Financials | Bug | SP-10706 | Fixed an issue where the EFT transfer from Campus Cafe to Bankmobile was producing an error. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454852769 |
User Interface | Enhancement | DEV-2217 | Moved “Add Filters” dropdown menu to be more visible on All Finder pages and redesigned the selection menu to provide a better user workflow in adding filters. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/478184276 |
User Interface | Change | DEV-2090 | Updated field format on Mobile Donation page to match other fields | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454854036 |
User Interface | Change |
| Updated Billing Rules menu link to say Billing Charges for consistency of terminology. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454788147 |
User Interface | Change | DEV-2246 | When a user tries to login to the system and they do not have a permission group assigned, an error message will now display instead of the page giving an error code without a description. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454852649 |
Workflows, Activities & Triggers | Change | DEV-2267 | Changed audit log to only record one side of a posted AR Ledger transaction to allow for a triggered activity based on that logged posted transaction type. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454787262 |
Workflows, Activities & Triggers | Bug | DEV-1981 | Fixed an issue where sometimes emails were not sending from a shared email inbox when bulk adding activities through the student finder. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/509837328 |
Database Changes |
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| Added field RGSTCD.HIDE_ON_TRANSCRIPT_IF_NO_ENR Added field RGENRL.DEGREE_LEVEL_ATLERNATE Added field DEGREE_LEVEL_ALTERNATE to RGENRL4J View Added Perm 1278 - Attendance Entry After Enrollment LDA |
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Version: July (Expected Release Date: 8/5/24-8/9/24)
Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
Academic | Enhancement | DEV-2078 | SAP Update: New Filter options for Cumulative and Single Semester “earned/completion percentages” have been added. New data fields have also been added. Previously and institution would need to pull the SAP Base report or calculate with an excel formula to return the SAP completion percentage. This has now been added into the student finder so institutions can more easily apply SAP Holds/Statuses to students without the need of pulling multiple reports. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434765918 |
Academic | Enhancements | DEV-1803 | When navigating to the GPA History Listing page the GPA Processor will now run in the background for that specific student automatically, so users do not have to wait for the GPA Processor to run fully for all students when needing to make an individual adjustment to a student’s grade. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454656836 |
Academic | Enhancements | DEV-2174 | Added Major Code to Session Data Records (HOHIST). This allows for historical record of what the active major was for a particular term/session. The Group Billing process will also now look at this field first for a term if the billing rules are set up to bill by Major. If the major field is blank, then the billing rules will revert back to using the “Current” degree record for billing purposes. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454788065 |
Academic | Change | DEV-1936 | Relabeled “Reg. Control” to “Reg. System Control” and “Registration Control” to “Registration Semester Control” for clarity of their functionality. The link will also respond accordingly to Custom Control LABEL_SEMESTER to relabel “Semester”. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454853197 |
Academic | Change | DEV-1417 | The decoded site field on the Course Rosters data grid has now been added to show the named description of the courses' sites. | |
Academic | Change | DEV-1880 | Removed deprecated instructions on Registration Control Page. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454721981 |
Academic | Bug | DEV-2132 | New custom control FA950AC 5-1 “FULL TIME COURSE - CLEARINGHOUSE LOGIC. USE PARAMS 1-10”. This control allows an institution to input specific Course Numbers of enrolled students who will automatically mark the student as “Full Time” if they enroll in any defined courses. This is for graduate and doctorate programs that enroll in externships or ongoing research/thesis courses that cover multiple terms, and they need to be marked as full time even though the enrolled course credit hours for the term do not match the full-time threshold. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454722436 |
Academic | Bug | DEV-1417 | Fixed an issue on the Course Rosters where “Seats Used” data field was not respecting the Column Visibility selection. | |
Academic | Bug | DEV-1372 | Fixed an issue where the Education Partners field on Session Data records was not alphabetized. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454788065 |
Academic | Bug | DEV-2098 | Fixed an issue where course fees were not copying from one term to another when using the course copy function. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454721911 |
Academic | Bug | DEV-1977 | Fixed an issue where semesters that were linked to a sub-semester were showing twice on dropdown menus. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/448364679 |
Accounting | Change | DEV-1105 | On Closing and Opening General Ledger Years and Periods, we have added Permission 364 - Period Close/Reopen Permission 434 - Year End Close/Reopen | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454657024 |
Accounting | Bug | DEV-2153 | Added prevention to deletion of GL Accounts that are currently in use or have transactions associated with them. This will in turn prevent errors when closing a period. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454853547 |
Accounts Payable | Enhancement | DEV-1934 | Added function to update a student’s linked Vendor mailing address (for check payments) when the address is changed for the student. In order to turn this functionality on a new Custom Control/MSPARM AP_ADDRESS_STU_VEND 1-1 needs to be filled out with either HOM, LOC, or BIL address type. HOM - Will update the address when the Home Address is updated for the student. LOC - Updates when Local Address is updated for the student. BIL - Updates when the Billing address is updated for the student. blank - if the Control is left blank, no automatic syncing of addresses will be completed. | |
Admissions | Change | DEV-1781 | Changed how the additional options for SSN being marked as a required field or not based on if a student chooses U.S. Citizenship or International student to work with custom naming descriptions for that field. Before it was hard coded to the exact description of the SBUSCD STPARM; but it is now coded to the Parameter values: A (for Non-Resident/Alien), R (Resident), Y (US Citizen). You can now change these descriptions without affecting the functionality on the applications. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454721774 |
Admissions | Bug | DEV-2143 | Fixed a bug where users were unable to remove constraint fields for the admissions triggers in the form field configurations | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454721774 |
Admissions | Bug | DEV-1423 | Prevented an issue where a student would double click the submission of an admissions form and it would trigger incorrect SSO provisioning. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454721774 |
Academic | Bug | DEV-2129 | Fixed an issue where the Education Partners field on application forms was not alphabetized. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454721774 |
Alumni/Development | Change | DEV-1690 | Added ability to make Constituent, Solicitor, Campaign, and Pledge Code values marked to be inactive under the STPARM Maintenance for those codes using the “Web Hide” checkbox. Checking the box will move them to the bottom of the dropdown menus. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454722787 |
Alumni/Development | Bug | DEV-2047 | Fixed an issue where Organizations were incorrectly appearing in the Alumni Finder. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454788369 |
Financial Aid | Enhancement | DEV-2048 | Updated the F/A COD Documents page to now include Entrance/Exit Counseling and MPN file uploading. Moving the Counseling/MPN uploads to the COD Documents page will now show you a list of students that were included in the uploaded file, so additional base reports do not have to run to find those imported students; saving you time and effort to know who is now cleared for loans. The individual student Counseling/MPN page still allows for manually creating those records. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434667626 |
Financial Aid | Enhancement | DEV-2102 | New FTI data fields from the ISIR have been added to the F/A Packaging data grid. Since the student’s ability to self-report income, exemptions, and dependents is optional on the FAFSA; we have now added the IRS’s FTI fields since many of these fields are now left blank by the student. The fields added: Student FTI AGI Student FTI Exemptions Student FTI Dependents Parent FTI AGI Parent FTI Exemptions Parent FTI Dependents | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Financial Aid | Change | DEV-2141 | Alphabetized the dropdown selections for Custom Named Term and Cost of Attendance Rules on the F/A Packaging page | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Financial Aid | Change | DEV-2124 | Updated award letters to include SAI instead of EFC when it includes awards from the 2025 award year. For Institutions using Custom Control FA_PKGTERM 1-2 = Y - when selecting an academic year the correct academic year number will display in the header. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434896973 |
Financial Aid | Change | DEV-2044 | Updated Financial Aid packaging page UI look and feel and made grid more user friendly when scrolling. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Financial Aid | Bug | DEV-1910 | Pell Enrollment Intensity Packaging has been adjusted to properly look at enrollments in subsequent enrolled terms. Prior, the packaging was looking at only the first enrolled term for the packaged Term Rules and copied the intensity calculation for all other terms in the Rule. This process will now calculate each term individually if the student is enrolled in the terms listed in the rule. This is mainly an issue for institutions with a summer header term that is part time, while the student is also enrolled full time for the fall term. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Financial Aid | Bug | DEV-2149 | Fixed an issue where sometimes Prior ISIR’s comment codes that were resolved/removed from a subsequent ISIR were still showing up on the new subsequent ISIR. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Financial Aid | Bug | DEV-2142 | Fixed an issue where dropped courses for a term were sometimes being included in enrollment intensity calculations. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Financial Aid | Bug | DEV-817 | Prevented an issue where the system will create multiple transactions in the billing batch when disbursing non-federal aid through the Disbursement Roster Page. Prevented an issue from wrongly creating duplicate COD batch exports if export button was accidentally double clicked. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434602080 |
Financial Aid | Bug | DEV-2087 | Fixed an issue for institutions using Custom Control FA_PKGTERM 1-2 = Y to package students' grade level using the Disbursement Term Rule’s “Academic Year” instead of the Packaging Records “Grade level” field to package Subsidized loan amounts was not being respected for 2025 packaging. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434733091 |
Financial Aid | Bug | DEV-2170 | Fixed an issue for institutions using Custom Control FA_PKGTERM 1-2 = Y where the Review Financing page was not properly auto selecting the student’s Academic Year. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434831461 |
Financial Aid | Bug | DEV-1903 | Fixed an issue where Cost of Attendance tab on the F/A Status page for a student was not adjusting when selecting an alternative Award or Academic Year. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434831461 |
Financial Aid | Bug | DEV-2092 | Fixed an issue where after bringing in a list of students to the F/A Packaging page from the Student Finder, after making an edit or running a process, the packaging page would pull in all students and all packaging records instead of filtering just to the students filtered from the student finder. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Student Financials | Enhancement | DEV-1930 | Added new function to reverse a posted billing batch in case a batch was posted to the incorrect date. Please note:
| https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/664076289 |
Student Financials | Enhancement | DEV-1833 | To meet new regulation changes a newly added “90/10 Federal Funding Split Percentage” field now appears in the Billing Transaction Code Maintenance to allow a single transaction code that is partially funded by the federal government to be properly split into the respective 90% or 10% categories in the report. The Ninety Ten category field must be set to “SP - Federal Split” selection in order for the system to split the transaction amount accordingly. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454722560 |
Third-Party Integrations | Enhancement | DEV-2072 | Added Custom Control/MSPARM WEBPAYMENT 3, 5 through 9 configuration options to customize the short description of an http://authorize.net transaction receipt for Enrollment Deposits, Application fees, Tuition Payments, and Donations | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454721627 |
Workflows, Activities & Triggers | Change | DEV-1891 | When adding an attachment to an activity and notes or changes have been made to the activity details, the user is now urged to save the changes before uploading a document. This is to prevent notes from being cleared out when attaching a document to an activity. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454721751 |
Database Changes |
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| Added new field BILCOD.NINETY_TEN_FED_SPLIT Added new field FA_PACKAGING. STUDENT_PHONE Added new field FA_PACKAGING. STUDENT_ZIP Added new field FA_PACKAGING. STUDENT_FTI_AIG Added new field FA_PACKAGING. STUDENT_EXEMPT_NUM Added new field FA_PACKAGING. STUDENT_DEPENDENTS_NUM Added new field FA_PACKAGING. PARENT_FTI_AIG Added new field FA_PACKAGING. PARENT_EXEMPT_NUM Added new field FA_PACKAGING. PARENT_DEPENDENTS_NUM Added new field RGENRL.DEGREE_LEVEL_ALTERNATE Added new field HOHIST.MAJOR_CODE Expanded field SYUSER.EXTERNAL_DESC to 60 Updated STPARM - SBETC2 parameter value 5 to “Native Hawaiian/Pac. Islander” to match IPEDS Added STPARM “SP - Federal/Non-Federal Split Funds selection” for the transaction code 90/10 categorization MSPARM FA_FINAID 1,3 - On a student’s financial aid transactions page, should the transactions be unfiltered (Y) or filtered by Current FA Award Year (N). MSPARM TRANS_PAGE 1,1 - To use new landscape orientation on traditional default 2 column format MSPARM TRANS_IMOF_LAND – Parms 1-4 for official landscape background image MSPARM TRANS_IMUN_LAND – Parms 1-4 for unofficial landscape background image MSPARM add TRANS_DATE-1-2 show degree start date on default 2 column transcript detail degree section? Y/N. Default = N MSPARM WEBPAYMENT 3,5-9 added for Payment Receipt descriptions MSPARM - AP_ADDRESS_STU_VEND MSPARM - LDA_INSTRUCTION_METHODS to include/exclude certain instruction methods from importing LDA dates Permission 216 - Description changed From: "NA removes the register for classes link from My Info" - To: "NA disables and removes the register for classes link from My Info." Permission 1276 added to enabled billing batch posting reversal |
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Version: June (Expected Release Date: 7/1/24-7/11/24)
Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
Academic | Enhancement | DEV-2051 | Added Transfer course fields to Batch Enrollment/Final Grade by Spreadsheet feature. In order to make the transfer of courses more efficient, institutions are now able to upload a batch of transfer courses using the spreadsheet upload function. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454853243 |
Academic | Enhancement | DEV-1835 | Added the ability to display a student's current degree start date on the Post Secondary Two Column Transcript. To display set Custom Control/MSPARM TRANS_DATE 1-2 = Y and RG350DB 77-1 = Y | |
Academic | Bug | DEV-2050 | Fixed an irregular message appearing on an unofficial transcripts. | |
Academic | Bug | DEV-2005 | Fixed an issue where term dropdown was showing duplicate terms when a sub-term was created. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/448364679 |
Accounting | Enhancement | DEV-1999 | Cost Center Permissions page has been updated to modern code and UI. This allows the page to load more quickly and also allows for quick editing and searching capabilities. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454722500 |
Accounts Payable | Bug | DEV-2073 | Fixed an issue where Cancelled/Void Checks upload process was incorrectly showing a success message when the process was erroring out and not clearing the checks. | |
Admissions | Enhancement | DEV-2063 | Religious Preference can now be re-labeled to be used for additional purposes. Using Custom Control/MSPARM LABEL_RELIGIOUS_PREF 1-1 the Religious Preference field can be re-labeled in the system for additional purposing. (e.g. Native Tribal Affiliation, Sponsoring Affiliations, School Districts for professional development institutions, etc.) | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/478184563 |
Financial Aid | Enhancement | DEV-1972 | Added new “Enrolled in Term” filter option to the F/A Disbursement Roster. Added “Enrolled Hours” to disbursement roster data grid to show the summed number of hours for selected term(s) filter. Please note that if you select more than one term it will sum all credits for the selected terms. Current Degree Status Code has also been added to the roster data grid. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/496074808 |
Financial Aid | Enhancement | DEV-1997 | Added Degree Start Date range configuration option to Disbursement Term Rules for borrower-based institution which many starts per year. This also matches the Degree Start Date range configuration option for Cost of Attendance generation. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434733091 |
Financial Aid | Change | DEV-1933 | Changed packaging functionality to use Dependency Status field rather than SAI Dependency Formula field to package dependent/independencies to prevent incorrect packaging when the SAI Formula is blank or rejected on the imported ISIR. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434962529 |
Financial Aid | Change | DEV-2041 | F/A Packaging records will now be placed in a “H” holding status when an ISIR has a blank, rejected, or -9999 SAI. “H” holding status will also be applied if an ISIR’s dependency status is “X” or “Y” for a rejected dependency status. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Financial Aid | Bug | DEV-2019 | The manual disbursement warning notification will no longer show for manually marking a payment plan as disbursed (“paid”). | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454722600 |
Financial Aid | Bug | DEV-2042 | Fixed an issue where F/A Packaging grid was not saving a user’s customized grid field orientation and state. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Student Financials | Bug | DEV-2027 | Fixed an issue when exporting the data grid from the F/A Packaging page where the dates were not populating. Fixed an issue where Entered/Changed Date filter range were not filtering the range properly. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Student Financials | Enhancement | DEV-1993 | Added Toggle checkbox to the billing statement page to show/hide unposted transactions. These are transactions that are either in the billing batch, cash batch, or have been generated by real-time billing. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454853927 |
Student Financials | Enhancement | DEV-2039 | Added current Degree Major to bill batch grid to assist an institution with analyzing batch data. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454788269 |
Student Financials | Bug | DEV-2036 | Added validation to cash batch that will prevent a batch to be posted if an invalid ID Number on a transaction does not exist in the system. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454722640 |
Student Financials | Bug | DEV-1989 | Fixed an error when posting a bill batch with an apostrophe in the member name. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454788269 |
Student Financials | Bug | DEV-2024 | Fixed an issue on the billing charges interface where sometimes a configuration field would be hidden or cut off. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454788147 |
System | Bug | DEV-1882 | Fixed an issue with the “Reset Password” page was re-directing to an older version of the Reset Password page instead of taking the user back to the login screen. |
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Third-Party Integration | Enhancement | DEV-2038 | Added additional extension method to support legacy non-authenticated emailing from the system. As warned over the last year, Microsoft has sunset the original pathing for non-authenticated emailing through Port 25. To continue to use the legacy unauthenticated method of emailing with Microsoft email accounts, your institution must whitelist the additional IP addresses listed in the in the legacy method documentation. Again, we urge institutions to adopt authenticated SMTP emailing instead of unauthenticated emailing for security purposes; using unauthenticated emailing leaves your system vulnerable for users at your institution to imitate/spoof institutional email addresses. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/584777745 |
Third-Party Integrations | Bug | DEV-1972 | Fixed a Brightspace error where courses were not integrating when spaces were incorrectly included in course numbers. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454787201 |
Third-party Integrations | Bug | DEV-2023 | Fixed an issue where an OpenAPI inquiry/lead creation was erroring out when the inquirySource data value was too long. Upon the value being too long the value will be truncated, and the inquiry/lead will now proceed to be created. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454787241 |
User Interface | Change | DEV-2026 | Changed “Hawaiian or Other Pacific Islander” to “Native Hawaiian or Other Pacific Islander” label to match IPEDS terminology. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/478184563 |
Workflows, Activities & Triggers | Bug | DEV-2057 | Fixed an issue with high school grad month field when mail merging from All People finder. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/478184276 |
Workflows, Activities & Triggers | Enhancement | DEV-1890 | Added ARMAST.ADDREC as triggerable field on Database Triggers | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454656236 |
Database Changes |
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| Added Table - DELETED_ARMAST_BATCH Added field DEGREE_STATUS to FA_DISB_WITH_COD_STATUS view Added field START_DATE and END_DATE to FA_DISBURSEMENT_TERM_RULES table Added new MSPARM FA_RULEKEY 1-5 for degree start dates Moved Permission 1277 from RG (registration) module to AV (student) module. |
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Version: May (Expected Release Date: 6/3/24-6/7/24)
Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
Academic | Enhancements | DEV-1925 | Newly Added “Earned” Clock Hour field has been added to clock hour report. Earned clock hours have also been added to the student finder grid (earned hour filter has been added), disbursement roster grid, Course Roster Clock Hour Report, and the Individual Student Clock Hour Report selected from Course Roster Page. The “Earned” clock hour field will not calculate hours for a course that are not earned. An Earned Hour is defined as an attended hour for a course that does not have a failing final grade for that enrollment. If the final grade is failing, the daily row and the summary rows will show 0 earned hours. A Failing grade is defined as all of the grades marked as “failing” in the quality point maintenance. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454787777 |
Academic | Change | DEV-1613 | Reg. Control page has been recoded for efficiency. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454853197 |
Academic | Bug | DEV-1959 | Fixed an issue with the default 2-Column transcript format that was causing the Page number and the date to be printed twice. | |
Academic | Bug | DEV-1955 | Fixed an issue where Class Level for new session data records were not being copied over when the student had a prior session record. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/448430123 |
Academic | Bug | DEV-2003 | Fixed an issue where Re-Entry Filter on student finder was not populating. |
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Accounts Payable | Enhancement | DEV-1944 | Recoded the Vendor Listing page to be more efficient; allowing thousands of records to be loaded in seconds instead of minutes. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454722480 |
Accounts Payable | Change | DEV-944 | The Vendor AP Entry should now also always display vendor address and not the address from the deprecated PO Tab. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454722480 |
Admissions | Change | DEV-1920 | Added a new “Internal Only” flag to an admission form configuration page to hide forms from users that are not logged into the system that navigate to the default Admissions Portal landing page. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454721774 |
Alumni/ | Bug | DEV-1939 | Fixed an issue where Alumni Cash Batch Listing Report wasn’t always properly showing Fund, Gift Purpose, Appeal, Check Number, and Primary Constituent Code fields. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454788429 |
Financial Aid | Enhancement | DEV-1892 | Recoded and Redesigned F/A Packaging page to load packaging data more quickly and efficiently.
| https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Financial Aid | Enhancement | DEV-1965 | Added “Inactive” flag to F/A Award Code Maintenance. Marking an award code as inactive will move the code to the bottom of the drop-down menu lists across the system and mark them with an “Inactive” text prefix. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434765905 |
Financial Aid | Enhancement | DEV-1964 | Added new Custom Control/MSPARM FA_FINAID 1-2 = Y for the Award totals on the student profile Financial Aid tab to calculate based on the F/A Control Current Year value. Set to N for aggregate totals (prior functionality). Also added “Other Amount” for non-federal aid amounts to show. Added Verification status if a student’s package has been marked for verification or not. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434798681 |
Financial Aid | Enhancement | DEV-1968 | Added Award Year Filter to F/A Award Transactions page for a student to filter award view for students. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434798681 |
Financial Aid | Enhancement | DEV-1969 | Added an Award Year Dropdown to the F/A COD Documents page, and it will auto filter to the current year field set under F/A Control for efficiency. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434700395 |
Financial Aid | Enhancement | DEV-1921 | Updated 2025 Award Year import and export of COD documents to the 5.0b schema to allow processing of those file types. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434700395 |
Financial Aid | Enhancement | DEV-1978 | Additional changes to the 2025 ISIR comment codes have been adjusted. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Financial Aid | Enhancement | DEV-1971 | Added Cost of Attendance Total calculation field to Student COA adjustment page to increase efficiency. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434602043 |
Financial Aid | Enhancement | DEV-1967 | Added functionality to show a student's latest ISIR data on a student’s F/A profile tab even if the student doesn’t have an ISIR for the “Current Year” that’s set under the F/A Control page. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/434765893 |
Financial Aid | Change | DEV-1966 | Removed duplicate menu links under financial aid sub-category and moved F/A Links to F/A Setup category. |
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Financial Aid | Bug | DEV-1938 | Fixed an issue where enrollment intensity calculations were being used for years prior to 2025. | https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617 |
Student Financials | Enhancement | DEV-1935 | Added a toggle to the student AR Ledger page to toggle non-AR transactions to be shown or not. |
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Student Financials | Enhancement | DEV-1956 | Added Custom Control/MSPARM BILLSTMT 3-4 = ENROLLEDSEM to auto-filter a student’s billing statement to the most recent enrolled semester for the student instead of AR Control Semester field Setting BILLSTMT 3-4 to BILLINGSEM: The AR Control value will be used as the default end term on the filter for all students. This new filter functionality requires that Custom Control/MSPARM BILLSTMT 3-1 be set to “Y” (To allow the billing statement to use semesters for filtering. |
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Student Financials | Change | DEV-1931 | Replaced the sub-term running balance with an overall running balance; the sub-term total balance will still be displayed. |
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Student Financials | Change | DEV-1948 | Added Financial Aid Pending Total back on the billing statement; originally removed for conciseness. |
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Student Financials | Bug | DEV-1887 | Fixed an issue on new billing statement page where the payment box was overlapping text. Also fixed an issue on the printed version of the new statement where the student’s ID number was being cut off if it was too long. |
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Third-Party Integrations | Enhancement | DEV-1866 | Added new Custom Control/MSPARMS to determine how a Drop, Withdraw, or Waitlisted enrollment is handled by the Canvas LMS integration. Previously all enrollment statuses were deleted from Canvas; now an institution can choose to deactivate the enrollment instead.
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User Interface | Change | DEV-1479 | Removed deprecated buttons on Color Customization page: home icon, logout icon, under header bar, under miscellaneous buttons. |
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Workflows, Activities & Triggers | Enhancement | DEV-1957 | Added Audit Logging when a user performs a batch delete of activity tracking records, templates, or workflows. Please note that this action is audit logged on the account that is performing the delete action. |
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Workflows, Activities & Triggers | Change | DEV-1949 | Removed ~ sign when inserting Custom Mail Merge Field in Workflow Definition Page. |
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Workflows, Activities & Triggers | Bug | DEV-1922 | Added validation to prevent blank workflow names from being added, and thus preventing an error from taking place when adding a workflow to a student with a blank name. |
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Workflows, Activities & Triggers | Bug | DEV-1411 | Fixed an issue where composing an ad hoc email from a newly added activity and setting the body to the “rich text editor” format was sending a blank email if you did not change the format back to “Simple”. |
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Database Changes |
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| Added View – ARMAST_NON_AR_TRANSACTIONS ARMAST – Changed CHECK_NUMBER field to 18 positions ALARMA, ALCBAT, ALCBAX – Changed CHECK_NUMBER to CHAR to match ARMAST Added field ADM_PORTAL_CONFIG.INTERNAL_USE Added field FAWCOD.INACTIVE Added Field ATT_CLOCK_SUMMARY.EARNED_HOURS Field FA_SCHEDULE_PELL – MIN_AWARD_AMOUNT now populates with sync Added MSPARM – CANVAS_ENROLLMENT, SEQ 1, PARMS 1-3 for action when courses are withdrawn, dropped, waitlisted. Added MSPARM – BILLSTMT, Seq 3, parms 2-4 Added MSPARM FA_FINAID-1-2 ON A STUDENT’S FINANCIAL AID PROFILE TAB, SHOULD THE AMOUNTS ONLY INCLUDE CURRENT AWARD YEAR (Y) OR ALL YEARS (N). MSPARM CANVAS_ENROLLMENT – Set default value 2=DEACTIVATE |
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Version: April (Expected Release Date: 5/6/24-5/10/24)
Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
Academic | Enhancement | DEV-1825 | Added the ability on the 2-Column Default Transcript type to move the page number to the right of the page using MSPARM/Custom Control TRANS_CUST 1-1 = Y. Please see documentation page for all formatting options. |
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Academic | Enhancement | DEV-1869 | Added Course titles to Plan of Study for clarity. |
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Academic | Enhancement | DEV-1870 | Added functionality to “exclude from degree audit” checkbox on enrollment history detail page to also hide a course from the Individual Plan of Study. |
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Academic | Enhancement | DEV-1829 | Added Advisor 3 and 4 to batch update advisor process on the student finder actions. |
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Academic | Change | DEV-1847 | Added functionality map multiple Advisor’s to a dashboard type with Custom Control/MSPARM: DASHADVISE 1-1 - Student Services Dashboard DASHADVISE 1-2 - Financial Aid Dashboard DASHADVISE 1-3 - Student Finances Dashboard DASHADVISE 1-4 - Placement Dashboard These Custom Controls accept one advisor number or multiple in a comma separated value (e.g. 1,4) See documentation for details. |
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Academic | Change | DEV-1898 | Updated Copy Classroom information pop-up and directions. |
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Academic | Bug | DEV-1855 | Fixed an issue when editing a gradebook group “Calculate by Objective” was unchecked after saving. |
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Academic | Bug | DEV-1852 | Fixed an issue on the final grade report where the course instructor name was showing in the wrong column. |
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Academic | Bug | DEV-1863 | Fixed an error on the course roster page when trying to view the comment listing or use the batch add comment functions. |
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Academic | Bug | DEV-1816 | Fixed an issue where Sub-semester dropdown was still being shown on students' portals even when permission was set to hide. |
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Academic | Bug | DEV-1862 | Fixed the export to excel button on Degree Audit X-Reference Listing results list. |
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Academic | Bug | DEV-1879 | Fixed an issue where Custom Control/MSPARM SHOWCRSDAT 1-1 default option to show start/end dates on enrollment history was not being respected. |
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Admissions | Change | DEV-1889 | Updated Application Status page to be more user friendly. |
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Admissions | Bug | DEV-1900 | Fixed an issue where an inquiry form was being blocked from being submitted because a field that was marked as “required” was set as hidden on the form. |
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Alumni/Development | Bug | DEV-1899 | Fixed an issue where uploading of gifts from a spreadsheet was not properly populating the constituent code. |
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Financial Aid | Enhancement | DEV-1860 | Printable ISIR now shows CUI//SP-TAX Data on page 4 with labeling. |
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Financial Aid | Enhancement | DEV-1826 | When inputting Disbursement Date, Gross, or Net amounts on manual Disbursement Detail edit page, a warning message will now appear to prevent accidental manual disbursements of federal aid. |
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Financial Aid | Enhancement | DEV-1848 | Added optionally packaging validation checking to “Include Doc Status” option to Block Packaging if students have outstanding “F” (Financial Aid) member Required documents without a “Completed Date” for the current Award Year. |
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Financial Aid | Change | DEV-1913 | Added grade level 7 back to Packaging detail page to match COD’s grade levels as COD is still using grade level 7 for graduate level loans. Until COD updates their system, students with grade level 4 on the 24-25 ISIR will show grade level 4 on the printed ISIR, but the grade level field will be automatically populated at grade level 7 to match COD’s origination value. |
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Financial Aid | Change | DEV-1851 | Added new Custom Control/MSPARM FA_ISIR_SKIP 1-2 - If set to "Y" the ISIR Import will NOT promote subsequent ISIR revisions to Active and will NOT update already packaged awards to the subsequent revision. Setting this option will also not copy Cost of Attendance forward to the new subsequent ISIR. |
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Financial Aid | Bug | DEV-1068 | Fixed an issue where COD Released Pell Corrected amounts from response edit codes 067 & 201 were not properly disbursing to the billing batch. |
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Financial Aid | Bug | DEV-1888 | Fixed an import error that appeared if an ISIR had a blank SAI or Provisional SAI. |
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Student Financials | Change | DEV-1818 | Added validation to Fast Cash to prevent a user from accidentally double clicking and creating duplicate transactions. |
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Student Financials | Change | DEV-1675 | Added ability to refund “Flat Fee on All” rate amounts through the group billing process. Flat rate adjustment is now based upon the current degree having a Degree Status of W-Withdrawn and also upon the Degree Status Date being non-blank. For the refund to take place the charge must be a true flat fee and not be a charge that is per course, per credit, or by enrollment; it must have a refund code of B-Both, S-Semester, or C-Course. |
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Student Financials | Change | DEV-1875 | Removed old hidden billing statement page from system. Added Custom Control/MSPARM BILLSTMT 3-1 if the billing statement should default to “select by semester” (Y) or “Select by date” (N) Removed “Total Amount Due” from Payment box on the Billing Statement page. |
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Student Financials | Bug | DEV-1648 | Fixed an issue where the printed bill batch summary was timing out on very large batches |
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Student Financials | Bug | DEV-1865 | Fixed an issue where transactions were being duplicated in the Cash Batch. |
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Student Financials | Bug | DEV-1874 | Fixed an issue where the Printable Billing Statement button was incorrectly linked to the Show/Hide Payment Custom Control BILLSTMT 1-9 |
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Student Financials | Bug | DEV-1683 | Fixed an issue where some non-reversable course fees were still being reversed if a course was dropped. |
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Student Financials | Bug | DEV-1897 | Fixed issue with Billing Upload from Spreadsheet function not reading .csv files properly. |
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Third-Party Integrations | Enhancement | DEV-1902 | Added functionality to allow non-integers in description field inside ’s reoccurring payments for manually adding transaction meta-data tracking. |
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User Interface | Enhancement | DEV-1806 | Updated “impersonate user” link to be a more stylish icon. |
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User Interface | Change | DEV-1912 | Added clarification to Merge/Delete user page on which user would be deleted and retained. |
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User Interface | Change | DEV-1839 | Removed depreciated fields on adjustable appearance and branding page. |
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Workflows, Activities & Triggers | Enhancement | DEV-1832 | Added functionality to batch delete Activity Tracking/Workflow items. |
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Workflows, Activities & Triggers | Bug | DEV-1858 | Fixed an issue where some activity finder saved grid options were not showing data. |
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Workflows, Activities & Triggers | Bug | DEV-1843 | Fixed an issue where the Student Financials Dashboard item permission was incorrectly linked to Placement Dashboards permission 1229. |
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Version: March (Expected Release Date: 4/1/24-4/5/24)
Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
Academic | Enhancement | DEV-1739 | Added ability to send out automatic attendance reminders after multiple absences for a course have occurred. |
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Academic | Change | DEV-1756 | The Action Buttons on the Course Roster Page flyout menu will now respect proper permission code restrictions for each action item. |
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Academic | Bug | DEV-1706 | Fixed issue with Permissions 674, 675, 676, 768, 769 (all in Module 493) for Academic Hold Codes that were not being respected when set to Read Only. |
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Academic | Bug | DEV-1770 | Fixed an issue with the waitlist incorrectly affecting maximum course seat limits. |
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Academic | Bug | DEV-1772 | Fixed an issue where field permissions were not being respected on the degree audit pages. |
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Academic | Bug | DEV-1794 | Fixed an issue where the Gradebook lookup assignment link popup was causing an error. |
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Accounting/General Ledger | Enhancement | DEV-1819 | Add PET number option to gift upload from spreadsheet process. |
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Admissions | Enhancement |
| Added Advisor 3 and 4 to application detail page, and advisors will be used on the following dashboards: Advisor 2 = financial aid dashboard Advisor 3 = student finance dashboard Advisor 4 = placement dashboard Mail merge fields have been added to the Workflow merge options for advisor 3 and 4. |
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Admissions | Change | DEV-1748 | Custom Control/MSPARM APPSTATCAT 1-1 to determine which workflow categories are shown on the application status page, but no longer affects admissions dashboards. Example: If 1-2 is set to the “M” category which is the default, then activities under the “M” category will fall off with submitted date; but activities under the “A” category will require a “Completed Date” to fall off. |
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Admissions | Bug | DEV-1782 | Fixed an issue where the “Student” dashboard was showing up on the Student Services Dashboard dropdown options. |
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Alumni/Development | Enhancement | DEV-1805 | When creating a Gift transaction, new functionality has been added to the comment field to be stored in its own field instead of overlaying the gift fund description. A second comment field has also been added. |
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Alumni/Development | Change | DEV-1812 | Alumni funds that have been used will no longer be allowed to be deleted to prevent orphaned records. |
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Financial Aid | Enhancement | DEV-1743 |
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Financial Aid | Enhancement | DEV-1755 | Added Saved Filters and Clock Hour Attendance Columns to Disbursement Roster |
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Financial Aid | Enhancement | DEV-1363 | Expanded Student Holds to now block COD export process for Origination and Disbursements. New Custom Control/MSPARM FA_PKGHOLD 1-3 CSV list of Student Level Financial hold codes to Block FinAid COD Export New Custom Control/MSPARM FA_PKGHOLD 1-4 CSV list of Student Level Academic hold codes to Block FinAid COD Export |
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Financial Aid | Enhancement | DEV-1507 | Added “Include Matching Disbursements” checkbox to Disbursement Roster COD Export to make sure to include all disbursements of an award; this checkbox ensures that all disbursements are included in the export file if an unselected disbursement is not yet originated, provisional, disbursed or in a current exported status. |
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Financial Aid | Enhancement | DEV-1354 | When importing a new subsequent ISIR Revision for a student, if the new imported ISIR has a higher CPS Revision number than the previous it will promote the new revision to the default ISIR. It will also copy the Cost of Attendance from the previous ISIR revision to prevent needing to re-generate or re-adjust the cost of attendance. If a student is packaged already with aid, the awards will also have the CPS Number used field updated to prevent rejections off a mismatch between the awards and the current active ISIR. If an ISIR of a lower revision than the current default ISIR, the lower revision will not be promoted to the default used ISIR. |
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Student Financials | Enhancement | DEV-1730 | Introduction Test of New Billing Statement Format. We are in the process of testing a new and improved billing statement format that will be rolled out this quarter. This format will improve readability, accuracy of amounts when filtering, improved filtering by dates and semester, filters applying to pending/verified financial aid, payment option from the statement page, readability of payment plans, ability to pay from the statement page, and improved customizability. If your institution would like to review the new billing statement format, please reach out to Campus Cafe Support and we can install the new format on your environment; and please review the documentation page for the Custom Control/MSPARM’s for the new customization. |
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Student Financials | Enhancement | DEV-1810 | Added filter to group billing for to run group billing against specific session row class level. |
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Student Financials | Change | DEV-1673 | Updated Billing Rules Proc Type C - COURSE FEE type to bill any charge that is specified in the rule’s amount field and will also bill any charge of type C in the course fee table indicated through the registrar course interface. Course fees of fee type B (Book) will be billed in all cases. |
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Student Financials | Bug | DEV-1750 | Fixed an issue on 1098-T processor that would cause an error when processing students' addresses with single quotation mark. |
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Student Financials | Bug | DEV-1746 | Fixed an issue where Custom Control/MSPARM WEBPAYMENT 2-1 was not being respected for eCheck payments. |
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Student Financials | Bug | DEV-1923 | Fixed an issue where Cash receipts for housing deposits were going into a student’s AR ledger when it should have only been applying to a preset distribution (non-AR). |
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Third-Party Integrations | Bug | SP-8464 | Fixed a Brightspace integration timing issue that would cause table data from being created/copied in the correct order. |
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User Interface | Bug | DEV-1779 | Fixed an issue where the text in the notification dropdown menu in the top right-hand corner was being cut off by the side of the screen. |
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User Interface | Bug | DEV-1752 | Fixed an issue where people finders were sometimes not displaying list of persons. |
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User Interface | Bug | DEV-1804 | Fixed an issue when impersonating a faculty member and navigating to a course roster page, the right-hand menu to Un-impersonate was not responsive. | |
Workflows, Activities & Triggers | Enhancement | DEV-1795 | Added Student Mode from the Application Detail page to be a triggerable field for activities and workflows. |
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Workflows, Activities & Triggers | Bug | DEV-1808 | Fixed an issue where Single Semester and Retention Semester Workflow merge fields were not working correctly. In order to now use these Workflow merge fields you must filter the student finder on Single Semester or Retention Semester; then these fields will be merged into an email body if you hit “Add Activity” Action button. |
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Workflows, Activities & Triggers | Bug | DEV-1737 | Fixed an issue where clicking the Excel export button on an activity tracking grid would produce incomplete Date field data. |
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Workflows, Activities & Triggers | Bug | DEV-1559 | Fixed an issue where “Column Visibility” selection menu was erroneously highlighting and unhighlighting fields when trying to hide/show columns. |
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Version: February (Expected Release Date: 3/4/24-3/8/24)
Module | Category | Case | Description | Documentation |
|---|---|---|---|---|
Academic | Enhancement | DEV-1662 | Added Transcript Format Override field to Major Maintenance to allow a specific Major code to print a different format from the Reg Control Default setting for clock or credit. Please note that this format override only obeys major one on the student's degree record. |
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Academic | Enhancement | DEV-1659 | Added new permission 1274 that will restrict a faculty to only be able to input or change attendance for a student/course for future or past days. |
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Academic | Bug | DEV-1653 | Fixed an issue where certain status codes were not being show on 2-column default transcript format. |
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Academic | Bug | DEV-1450 | Fixed an issue where reverse degree audit was sometimes not showing Pre-Req Unmet flag. |
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Academic | Bug | DEV-1665 | Fixed an issue where the "Export" buttons on the Sessions data grid was not exporting. |
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Academic | Change | DEV-1655 | Added a more descriptive error message on course registration page when a sub-term is missing/inactive from the registration controls. |
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Admissions | Enhancement | DEV-1691 | Added Application Date and Applied Major to Activity Tracking Finder grid view. |
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Admissions | Bug | DEV-1656 | Fixed an issue where merging admissions duplicate holding record with a student would drop the relationship ID numbers and Names. |
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Admissions | Bug | DEV-1657 | Fixed an issue where round robin was not re-assigning counselors when the student re-applied with a "Y" Progress code already, and custom control is set to re-assign. |
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Admissions | Bug | DEV-1585 | Fixed an issue where application date was sometimes overwriting the original inquiry date when merging from the holding table. |
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Admissions | Bug | DEV-1697 | Fixed an error when attempting to delete a mapping on the Lead and Scores Upload page. |
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Student Financials | Enhancement | DEV-1672 | Using the new Custom Controls/MSPARM under PAY_REMINDER, an upcoming payment plan reminder can now be automatically triggered based on the configured number of days out from the payments' scheduled date. | |
Student Financials | Enhancement | DEV-1711 | Added Primary email address field to the billing batch grid |
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Student Financials | Bug | DEV-1704 | Fixed an issue where students who were enrolled in only Zero credit courses were not being billed flat charges. |
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Student Financials | Change | DEV-1698 | Flipped the location of the Routing number and Checking Account number fields for e-checks to match the order on checks & bank statements. |
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Student Financials | Change | DEV-1545 | Updated UI, filtering, functionality, and clarity of billing statement with more information and "Make a Payment" options on the billing statement. |
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Student Financials | Change | DEV-1343 | Increased efficiency of the student A/R Ledger page to prevent the page from loading slow or crashing when a student has many transactions. |
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Third-Party Integrations | Bug | SP-7941 | Fixed an issue on the Brightspace integration that was causing certain import files to not be processed due to Brightspace changing a naming convention. |
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User Interface | Change | DEV-1627 | Updated Gift Cash Batch Listing page to the newer UI format. |
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User Interface | Change | DEV-1596 | Updated Cash Batch Listing Page UI to the newer UI format. |
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User Interface | Change | DEV-1671 | Updated Donations Page to be more mobile responsive. |
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Workflows, Activities & Triggers | Enhancement | DEV-1720 | Added metadata field to audit log to populate class data for absence reminder triggering. |
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Workflows, Activities & Triggers | Bug | DEV-1686 | Quick Comment dropdown menu is now properly sorted alphabetically by visible workflow description and not the hidden workflow name. |
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Workflows, Activities & Triggers | Bug | DEV-1676 | Fixed an issue where the queue results/cadence page would lock when completing an activity and progressing the next activity in the cadence queue. |
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Workflows, Activities & Triggers | Bug | DEV-1687 | Fixed an issue where the first email from a multi-activity template was sending, but subsequent emails were not sending when the template was triggered by an admissions form. |
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Version: January (Expected Release Date: 2/5/24-2/9/24)
Module | Category | Description | Documentation |
|---|---|---|---|
Academic | Enhancement | Added new Custom Control/MSPARM GPASTYLE 1-3 to allow for truncating GPA to 2 decimals instead of rounding. |
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Academic | Bug | Fixed an issue where cross listed courses would sometimes ignore the section number and link to the wrong section within a semester. |
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Academic | Change | Remove the "LDA" field from the transcript format 5_1 |
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Academic | Bug | Batch Transcript process will now obey permission 295 to suppress tracking options. |
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Academic | Bug | Fixed course rosters from breaking when a student had quotation marks in their name. |
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Academic | Bug | Fixed an issue where waitlisting students removed from the list were not calculating properly into the course counts. |
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Academic | Bug | Fixed an issue where repeated courses were not calculating correctly on some transcript formats. |
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Academic | Bug | Fixed an issue where the Excel/Print action buttons were not working on the Faculty Dashboard. |
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Academic | Bug | Increased the character limit on the Individual Plan of Studies to fix an issue where an error message appeared when saving when the name was too long. |
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Academic | Bug | Fixed an issue where exporting the Session Date summary page would produce error messages when opening the file. |
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Admissions | Bug | Fixed an issue with the round robin functions where students were not being re-assigned if a student re-applied. |
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Accounting/ | Enhancement | Added search function to GL Codes Lookup. |
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Accounting/ | Bug | Fixed an issue related to closing a Fiscal Year. |
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Accounts Payable | Bug | Fixed an issue where some ETF payments were not being processed through the ECSI payment integration. |
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Accounts Payable | Bug | Fixed an issue where AR Aging process was not taking sponsored billing into account. |
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Alumni/Development | Enhancement | Added new Alumni/Development Gift Cash batch from spreadsheet process. |
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Alumni/Development | Bug | Fixed an issue where gift batches were sometimes doubling as a pledge. |
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Financial Aid | Enhancement | Added functionality where the save prompt will appear automatically when exporting a COD export file from the Disbursement Roster. |
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Parent | Bug | Fixed an issue where the Parent module had access to manual cash payments options when they should not have. |
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Student Financials | Change | Changed the Billing Statement date filter logic to be "Less/more than" to Less/more than or equal to" to include transactions as of the date filtered upon. |
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Student Financials | Change | For Authorize.net e-checks student names will be truncated at 22 characters to match Auth.net's character limit. |
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Student Financials | Bug | Fixed an issue with allowing an invalid sponsor ID number to be inserted in a cash batch detail. |
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System | Change | Added the ability to have dynamic HTML portal home pages based on student or faculty permission groups. This means that you can have dynamically different HTML links, pictures, and visuals based on a users' permission group. For example, an applied student could have a different portal page from an accepted or enrolled student based on their permission group. |
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Third-Party Integrations | Enhancement | Brightspace import will now also import IsActive and LastAccessed into the database for future reporting. |
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Third-Party Integrations | Change | Added new Custom Control/MSPARM GFAS_START_DATE = Y to use the student's most recent enrollment course start date as the "B Date" for the Global Financial Aid integration. |
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Third-Party Integrations | Bug | Fixed an issue where open API leads were failing to send tracking emails when the lead's birthday field was missing. |
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Third-Party Integrations | Bug | Fixed an error issue when setting up reoccurring auto-debit payment plans through |
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Workflows, Activities & Triggers | Bug | Fixed an issue where access to a student document portal was intermittent even if the permission was enabled. |
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Workflows, Activities & Triggers | Enhancement | Added support for Microsoft's shared inboxes for authenticated emailing processes. |
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Workflows, Activities & Triggers | Bug | Fixed an issue where creating tracking items were producing an error on some inquiry accounts. |
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