General Ledger Period-end Close & Reports
- Robert Lenk
- Chris Barrett
- Sarah Marciniak
About
The period-end close, alternatively known as month-end close, is a process in which the four subsidiary ledgers and general journal entries are closed to the general journal to enable printing of financial statements such as budgetary reports and balance sheets. Closing a period also prevents any further entries in the subsidiary ledgers for that period.
Prerequisites
Fiscal year created.
Required permissions
Module | Number | Description |
|---|---|---|
General ledger | 364 | Access to month end close and reopen |
General ledger | 364 | Ability to close or reopen a period |
General ledger | 434 | Ability to close or reopen a year |
Reports
Prior to closing a period, you may wish to review the transactions within the period. Campus Cafe delivers SSRS reports to review financials from an accounting period.
Go to Faculty/Staff > Base Reports. (Your institution may rename this menu option.)
Log in to reports.
Reports related to accounting periods are available in the Accounts Payable and Billing and Accounts Receivable folders.
Close period
Go to Accounting > GL Control.
Note the Current Period and click Close Period.
The Current Period advances to the next period.
Reopen Period
If you need to make an accounting transaction in a closed period, you must reopen the period.
Go to Accounting > GL Control.
Click Reopen Period.
The Current Period advances back to the previous period.
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