About donation funds

Donation funds let you tie donations to specific cost centers and accounts that tie back to your general ledger and accounting reports.

Prerequisites

• Create general ledger accounts.

• Create cost centers.

• Configure STParm MHCFAE to optionally set Council for Aid to Education (CAE) summary grouping codes to indicate how you can spend the fund.

Required permissions

Create fund

1. Go to Advancement > Donation Funds.

2. Click New Fund.

3. Enter the information about the fund.

   • Fund Type: The name of the fund.

   • Fund Amount: The amount of the fund.

   • Cost Center-GL Account: The general ledger account and cost center to which donations to this fund will be applied.

   • Pledge CC-GL Override: Optionally select the general ledger account and cost center for pledges. When entering a payment for a donation marked as a pledge payment, the user will be prompted to override to this account.

   • Description 1: Text to describe the fund.

   • Days Between Letters: Campus Cafe uses the number entered here to calculate the days between letters for pledge reminders.

   • Thank You Document: This is the default thank you document for donations to this fund.

   • Contributes To Annual Fund: Informational field to indicate if the fund is part of your annual fund. Campus Cafe doesn’t use this in any calculations.

   • Restricted Fund Code: Informational field to indicate if the fund is restricted Campus Cafe doesn’t use this in any calculations.

   • Misc Code: Informational field to indicate if the fund differs from others. Campus Cafe doesn’t use this in any calculations.

   • CFAE Code: Council for Aid to Education (CAE) summary grouping, which identify how the fundraising revenue can be spent by your institution. You can modify these values by adjusting STParm MHCFAE.

   • Description 2-10: Further text to describe the fund and its purpose.

4. Click Create.