About batch drop

The batch drop function allows you to remove from a class or classes a group of students. The function also allows the mass removal of all students in a cancelled class.

Prerequisites

• If dropping from cancelled courses, the courses must be marked as cancelled.

Required permissions

Process a batch drop for cancelled classes

Refer to Cancel a Course documentation.

Process a batch drop based on an uploaded spreadsheet of students

This process removes students from a class or classes based on an uploaded spreadsheet. The spreadsheet must contain the following columns ID_NUMBER, COURSE_NUMBER and COURSE_SECTION and be in .xlsx, .xls or .csv format. A pre-filled template can be found here:

This process will only drop the enrollments for students who do not have a final grade assigned for the class.

1. Go to Registrar > Multiple Student Course Drop.

2. Select All enrollments in the uploaded spreadsheet in the semester chosen below.

3. Click Browse and upload your spreadsheet.

   • Drop Date: Represents the date recorded as the drop. This date may impact the student’s bill if you have tuition and refunds determined by drop date.

   • Delete Records: Select to delete the enrollment records. Campus Cafe recommends extreme caution in selecting this because drop records are critical for accurate billing and reporting.

   • Semester: Select the semester the courses on the spreadsheet are scheduled in.

3. Click Submit.

Audit log

Drops processed through this function will appear in a student's audit log with a comment of either AD or CC, depending on if this process was run for Auto-Drop (AD) or Cancelled Courses (CC).