Student Self Service Registration

By Robert Lenk
6 min

About student self-service registration 

You can configure Campus Cafe to allow students to register themselves for classes. Using permissions and Registration System Control you can control what semesters students can register for and prevent them from registering for classes for which they don’t meet a prerequisite or if you’ve placed a registration hold on their record.

Prerequisites

Required permissions

Module

Number

Description

Module

Number

Description

My Info

216

Ability for student to access registration screen

Student

737

When students search for classes, their registered, dropped and withdrawn classes appear on the bottom of the screen. You can prevent students from adjusting what columns are shown, forcing them instead to always see all information including the course, title, instructor, time and location and, if applicable, withdrawal date by setting this permission to NA.

My Info

1040

Set NA to Permission 1040 only to disable the "Confirmation Button" and replace it with the "Make a Payment Button".

My Info

1057

Set NA to Permission 1057 only to disable the "Make Payment Button" from the Confirmation page.

My Info

1040, 1057

Set NA to both Permissions 1040 & 1057 to disable both the Make Payment button and Confirmation buttons. Even though the confirmation buttons are hidden, clicking "add" on a class will still register the student.

Add (enroll in) class

  1. Go to My Info > Register for Classes OR select the link from the entry page.

  2. If configured, accept the enrollment message.

  3. Select a semester.

  4. Optionally select a sub-semester.

  5. Click Submit.

  6. Classes available for registration appear at the bottom of the screen. To the left of the class to register for, click Add. Students are instantly registered for the class.

  7. Clicking Click here when you are done leads to a confirmation message. This button is optional and may be controlled through permissions.

Drop class

  1. Go to My Info > Register for Classes OR select the link from the entry page.

  2. If configured, accept the enrollment message.

  3. Select a semester.

  4. Optionally select a sub-semester.

  5. Click Submit.

  6. Registered classes appear at the bottom of the screen. To the left of the class to unenroll, click Drop.

Swap class

Swapping completes a drop and an add in a single action.

  1. Go to My Info > Register for Classes OR select the link from the entry page.

  2. If configured, accept the enrollment message.

  3. Select a semester.

  4. Optionally select a sub-semester.

  5. Click Submit.

  6. Registered classes appear at the bottom of the screen. To the left of the class to drop, click Replace.

  7. Looking at the top of the screen, review the classes available for registration. Next to the class to take the placed of the dropped class, click Replace.

Registration Screen

The following is part of an enhancement from a future software release, and is not yet live in the system.

image-20250312-133025.png
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  1. Interactive Header

    • The interactive header includes a link to the student’s full Plan of Study (if one exists), as well as a link to the student’s profile page, by clicking on the student’s name.

  2. Quick Term Select dropdown

    • The quick Term select dropdown allows the user to switch between Terms by selecting the desired Term from the drop down. Courses, existing schedule, calendar, and Plan of Study will update automatically.

      image-20250312-134044.png

  3. Plan of Study recommendations

    • The plan of study recommendations section will show if a student has an active plan of study. Students without an active plan of study won’t see this section of the registration screen. This tool allows the user to see what courses have yet to be completed, and are planned for the active registration term (set in the Quick Term Select dropdown) or an earlier term in the Plan of Study.

    • When there are multiple section options, the plan of study will show the options when that course title is clicked on.  Any course with a blue Plus symbol will be added, should the requirements for adding the course be met (e.g. pre and corequisite coursework, grade level, advisor approval):

      image-20250312-134227.png

    • When a course in the Plan of Study is registered for, the course will disappear from the Plan of Study recommendations section.

      image-20250312-134532.png

  4. Course Search

    • This is a course quick search based on entered criteria for the current registration term, set in the Quick Term Select dropdown. Course results will allow the user to register for the course from this section, provided all requirements to add are met. If Permission 547 is NA, Closed courses will not appear in the results. If Permission 549 is NA, Canceled Courses will not appear in the results.

      image-20250312-135059.png

  5. All Courses

    • This is a list of all available courses in the current registration term, set in the Quick Term Select dropdown, alphabetical by course number. The results include The Course Title in bold, the Course Number, Instructor, the academic units (ex. Hours or Credits), available seats, and the meeting schedule.

      image-20250312-135413.png

  6. My Course Schedule

    • This the list of courses for which the student has an active record (enrolled, waitlisted, dropped, graded, etc). This is the same as the course basket.

    • The Course Schedule section includes a term summary of credits and classes enrolled in, the maximum number of credits permitted for the term, as well as the course grid, which displays the instructor, academic units, course dates, meeting schedule, and enrollment status.

      image-20250312-141422.png

    • The color coded dot next to the course refers to the course in the graphical representation on the course calendar.

    • Permission 456 will disable the Edit function in the “My Course Schedule” section.

    • Permission 299 disables the drop function in the “My Course Schedule” section.

      image-20250312-135959.png

  7. Course Calendar

    • This calendar sets to the month containing the first day of the term selected in the Quick Term Select dropdown, and can be changed to a weekly or daily view.

    • Courses registered will populate on the calendar based on the schedule created in the Course Dates section of the course’s entry in the course finder.

      image-20250312-141332.png

    • Hovering over a course will temporarily place the course on the calendar for visual reference.

  8. Calendar hide

    • This button will hide the calendar. When collapsed, the same button will re-show the calendar.

    • The calendar is by default collapsed on mobile phones and tablets.

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