Student Self Service Registration
About student self-service registration
This feature will replace the legacy self service registration process in the second quarter of 2025.
You can configure Campus Cafe to allow students to register themselves for classes. Using permissions and Registration System Control you can control what semesters students can register for and prevent them from registering for classes for which they don’t meet a prerequisite or if you’ve placed a registration hold on their record. If you’ve set them up, you can also display the student’s plan of study during the registration process, which can help guide your students to take the the right courses.
This form doesn’t support paying for classes al carte during the registration process. If you want people to pay before they add a class, use the sign-up now, one stop registration feature instead.
Prerequisites
Create a semester and set last add, drop and withdrawal dates.
Courses scheduled.
Registration System Control exists for semester.
Configure if students see a message prior to registration and, if so, the message.
Configure a message students see alongside the classes they’ve selected.
If using, create plans of study to guide your students in choosing the correct classes.
Required permissions
Module | Number | Description |
|---|---|---|
My Info | 216 | Ability for student to access registration screen |
My Info | 547 | When set to NA, closed (full) courses won’t appear in the list of courses or course search results. |
My Info | 549 | When set to NA, cancelled courses won’t appear in the list of courses or course search results. |
Student | 456 | When set to NA, hides in My Course Schedule the Edit button. We don’t recommend students have access to this button as it allows changes to the grade and other administrative items. |
My Info | 299 | When set to NA, hides in My Course Schedule the drop button (red x). We don’t recommend you set this to NA for students otherwise once a student adds a class, they won’t be able to remove it without intervention from an administrator. |
Registration screen
Students typically access the registration screen from a link in the student portal.
Once students click the link, they select a semester for registration. Only semesters active in registration control show.
Students then see the below screen.
Interactive header
Links to the student’s full Plan of Study (if one exists) and to the student’s profile (click name).
Term Select
Switch among academic periods (semesters, terms, quarters, etc.) and courses, existing schedule, calendar, and Plan of Study update accordingly.
Plan of Study Recommendations
Only shows if the student has an active plan of study, which allows students to see remaining course requirements and those planned for the selected or earlier academic period.
When a student has a choice among courses, the plan of study shows the options when that course title is clicked. Any course with a blue Plus symbol will be added, should the requirements for adding the course be met (e.g. pre and corequisite coursework, grade level, advisor approval).
When a course in the Plan of Study is registered for, the course disappears from the Plan of Study recommendations section.
Enrollment Search
Search for courses based on title, course code (e.g. MTH100), instructor, department, location, instruction method, day of week, or begin or end date. Alternatively, click View All to see all courses offered in the selected term:
Direct Add
Courses may be directly added to a student’s schedule (courses may not be directly added to a user’s own schedule) by entering the Course Number and Section:
My Course Schedule
Shows all classes the student is enrolled, waitlisted, dropped, withdrawn or graded.
Shows a summary of credits and classes enrolled in, the maximum number of credits permitted for the academic period, and details about each class including the instructor, academic units, course dates, meeting schedule, and enrollment status.
The color-coded dot next to the course refers to the course in the graphical representation on the course calendar.
Course Calendar
This calendar starts with the first month of the term selected in the Course Registration box.
Students can change the calendar to a monthly, weekly or daily view.
Enrolled classes show on the calendar.
Hovering over a course temporarily places the course on the calendar for visual reference.
Calendar hide
This button hides the calendar. When hidden, the same button re-shows the calendar.
The calendar is always closed (collapsed) by default on mobile phones and tablets.
To set the calendar on a computer to be closed (collapsed) by default, set Custom Control WEBREG Sequence 1, Parameter 1 to Y.
Add class
Students typically access the registration screen from a link in the student portal.
Once students click the link, they select a semester for registration. Only semesters active in registration control show.
Click Course Search to find a specific course by title, course code (e.g. MTH100), instructor, department, location, instruction method, day of week, or begin or end date. Alternatively, click Direct Add to directly add a course by Course Number and Section Number (only available when registering another user; not self-registration.)
Next to the course to add click the +.
At the bottom of the screen click Registration Checkout.
The student’s schedule appears on a new screen.
Drop class
Students typically access the registration screen from a link in the student portal.
Once students click the link, they select a semester for registration. Only semesters active in registration control show.
At the bottom of the screen next to My Course Schedule, click the >.
Next to the course to drop click the X.
Replace (swap) class
To trade one class for another, students can use the replace function. This simultaneously drops one class while adding another.
Students typically access the registration screen from a link in the student portal.
Once students click the link, they select a semester for registration. Only semesters active in registration control show.
Next to the class to add, click the double arrows.
Linked Courses cannot be replaced using this function.
