Multi-Factor Authentication Email (2FA/MFA)

Multi-Factor Authenticated Emailing for Microsoft

Microsoft Server email relay platform has begun rolling out blocking outbound SMTP connections on TCP port 25. Microsoft claims this is to ensure better security for Microsoft partners and customers, protect Microsoft’s Azure platform, and conform to industry security standards. 

What this means is that in order to prepare for email out of the Campus Cafe system in the near future when Microsoft completely cuts off the use of port 25, each user that will be using the email functions from their address will need to input their credentials.

In order to prepare for this change we have added new "User Specific" Multi-Factor Authentication configuration.

Web App Configuration for Office 365 Multi-Factor Authentication

Log In to Azure Portal

Navigate to http://portal.azure.com and log in. At the landing page, type “app registrations” in the search box on the header bar:

Open

Register a new App

In the “App Registrations” screen, click “New Registrations.” Give the Application a name, set the supported account type, select “Web” from the “Select a Platform” drop down, and set the redirect URI to: https://***-web.scansoftware.com/cafeweb/tl/tokenResponse where *** is your 3-digit school code.

Open

API Permissions

Click on API permissions, and add permissions, all of which come from Microsoft Graph.

Select each of the permissions listed below and add them to the API Permissions (the Type will be the next option after selecting Microsoft Graph – Application or Delegated).

Once the Permissions are added, click the Grant Admin consent button to approve the permissions for the API connection.

Add Logout URI

Click “Authentication” and add a logout URI (https://***-web.scansoftware.com/cafeweb/logout) where *** is your three-digit school code.

Click the checkboxes next to Access Tokens and ID Tokens, select Single Tenant, and Click Yes to allowing Public Client Flows:

Create an App Secret 

Create an App Secret by going clicking Certificates & Secrets, then click (New client Secret) and fill out the information in the pop-out window (Recommended expiration is 730 days):

Copy the Secret Value (not the Secret ID):

Set up Web App Configurations in Campus Cafe

Navigate to Admin>Web App, and enter "OFC365" into the search bar.

Enter the client secret generated above in OFC365_CLIENTSECRET:

The values for OFC365_CLIENTID and OFC365_TENANTID are located on the App Registration Overview page for the App:

The IMAP_HOST value should be set to outlook.office365.com

IMAP_PORT value should be set to 993

IMAP_TLS should be set to Y

Refresh Data Cache

Once the values are updated, run the Refresh Data Cache (Admin Menu>Refresh Data Cache>Reload Data)

User Authentication

Once the MFA Azure App has been created, and the appropriate values linked to Campus Cafe via Web App configurations, users will be able to authenticate their Office 365 email accounts with the MFA Azure authentication button:

Complete the following steps to authenticate your email:

1. Navigate to My Info > Email Address

2. Enter the email (or select the email to be authenticated)

3. Click "Usage Preferred"

4. Enter the Email account's password (not the user's Campus Cafe password)

5. Click Save in the lower right-hand corner.

6. Click the "Test" button. A Success message should appear below the Test button, and an email should send to the account being authenticated.

7. Click Save again.

8. Check the "Uses MFA" checkbox and click the "Authenticate with MFA" button. If the email account successfully authenticates, a green "success" message will appear near the Authenticate with MFA button. If not, a red "failure" message will appear.

9. Click Save upon a successful authentication.  

Be careful that, during the MFA authentication process, you are only logged in to the Microsoft account for which you are authenticating your MFA tokens; the system may automatically authenticate you based on an existing connection to the Azure environment and provide tokens that do not belong to the account you are attempting to authenticate in Campus Cafe.  You may want to log out of all Microsoft accounts and authenticate in an private or incognito browsing mode. Once your tokens are active, you may log back in to all other Microsoft accounts.