Activity Tracking

A general Activity Tracking Search page for viewing multiple students or activities based on the defined search criteria

355: Global

1238

Change Password

Change the password of the logged in user

355: Global

235

Course Listing

Public course catalog

355: Global

251

Exam Listing

Leads to Exam Schedule page

355: Global

608

Faculty/Staff Search

Allows users and students to search for faculty by name. Shows a faculty's schedule, office hours, and exam schedule.
Faculty can be given permission to update their office hours from this page.

355: Global

210

Parking Registration

Deprecated

355: Global

252

Mailbox Maintenance

Deprecated

355: Global

607

Workflow Definitions

Adds link to Workflow Definitions Page

355: Global

928

Queue Results

Adds link to Queue Results page

355: Global

1080

Activity Tracking Templates

Adds link to Activity Tracking Templates page

355: Global

1238
957

Travel Arrangements

Depreciated

355: Global

961

Add Non-Student/Org

Add a new individual who is not a student (e.g. faculty, staff) or organization (e.g. employer) to Campus Cafe

355: Global

1128 or
1129 or
1130

Background Jobs

Not in use

355: Global

1183

All People Finder

Search for people across all modules

92: System Admin

935

Quick All People Launcher

Search for a specific person across all modules

92: System Admin

1186

Parent Finder

Search for parents

92: System Admin

936

Quick Parent Launcher

Search for a specific parent

92: System Admin

1191

User Search

Search Campus Cafe for all individuals who have a Campus Cafe username or all users in a specific permission group

92: System Admin

213

Refresh Data Cache

Reload the Campus Cafe cache - Must be run after making changes to Custom Controls or STParm settings

92: System Admin

495

Color Customization

Configure Campus Cafe color scheme

92: System Admin

1232

Appearance and Student Photos

Upload images, set custom CSS and upload email headers and footer images

92: System Admin

1232

User PC Options

Depreciated

92: System Admin

402

Job Management

Page shows the next scheduled system jobs such as user creation, admissions, tracking, and LMS sync, and allows those jobs to be manually run

92: System Admin

759

Batch Salutation Update

Creates greetings for individuals. Designed for use upon initial import of data

92: System Admin

864

Cost Center Perms

Configure access to cost centers used for accounting functions

92: System Admin

814

Tracking Perms

Configure access to activity tracking members

92: System Admin

891

Fac Payroll Adjustment

Page allows manual adjustment to a faculty's payroll

92: System Admin

900

Fac Payroll Control

Settings page for the faculty payroll feature and the number of faculty payroll periods in a semester.

92: System Admin

899

Login Page Config

Depreciated

92: System Admin

915

Mail Merge Data

Page shows Conditional Mail Merge Output settings

92: System Admin

1096

Saved Templates Maintenance

Add, edit and delete saved templates for use in workflows/activities using an in Web HTML Preview editor

92: System Admin

1175

Custom Control

Configure global settings for Campus Café functions

92: System Admin

293

Adjustable Text

Configure customizable text on select pages

92: System Admin

465

Custom Web Link Maintenance

Configure custom links from the main menu

92: System Admin

501

Web App Config

Configure settings that mostly relate to connecting Campus Café to other systems

92: System Admin

435

App Log Config

Not in use

92: System Admin

436

STParm

Configure drop-down menu options

92: System Admin

113

Permissions

Configure permission groups

92: System Admin

127

Mass Assign Perm Group

Change the permission group for existing users using a spreadsheet

92: System Admin

1258

Triggerable Field Maintenance

Enable or Disable Fields from being used for Database Triggers

92: System Admin

1181

Database Triggers Maintenance

Add, edit or delete database triggers, which launch an activity when a defined action occurs

92: System Admin

1182

Majors

Configure academic programs (majors)

131: Miscellaneous

97

Session Data Copy

Copy student session data from one term to another

131: Miscellaneous

336

Semester Date

Add, edit and delete semesters (terms)

131: Miscellaneous

115

Score Headers

Add, edit and delete tests for which the institution records scores

131: Miscellaneous

684

Stu. Control

Define the starting Campus Cafe ID number and institution address

131: Miscellaneous

203

Merge Person/Org

Merge two records

92: System Admin

127
2015

Inquiry/Applicant Finder

Search all applicants and inquiries

69: Admissions

937

Quick Inq/App Launcher

Search for a specific applicant

69: Admissions

1187

Admissions Portal

Access to inquiry forms and admission applications

69: Admissions

497

Holding Table

Review holding table records submitted through an inquiry or application for individuals who may already exist in Campus Café

69: Admissions

498

Saved Admissions Forms

Review saved applications started, but not submitted

69: Admissions

1155

Applicant Status

Review the application status of the currently logged in user

69: Admissions

499

Adm Portal Config

Add, edit and delete inquiry and admissions forms

69: Admissions

677

Adm Portal Template Requests

Create a custom question for an inquiry form or admissions application

355: Global

441
442
1106

Counselor Assignment Maintenance

Configure automated assignment of an admissions counselor upon application submission

69: Admissions

477
285
1185

Financial Aid

Adds Financial Aid listing to My Info and Admissions Both (linked together) (link currently deprecated)

494: My Info

1053

Travel Groups

Page to create and record trips or events

69: Admissions

964

Schools

Add, edit or delete a list of schools used for applications and transfer credit

69: Admissions

966

Common App Upload

Simple upload for the Common Application data files

69: Admissions

981

Lead and Scores Upload From Spreadsheet

Load a list of prospects or test scores into Campus Cafe

69: Admissions

745

Lead and Scores Upload Mappings

Configure the layout of the file containing prospects or test scores to load into Campus Cafe

69: Admissions

1254

Round Robin Counselor Maintenance

Configure automated assignment of an admissions counselor upon application submission

69: Admissions

1235

Student Finder

Search for a group of students

493: Student

938

Quick Student Launcher

Search for a specific student using ID and/or first name and/or last name

493: Student

1188

Faculty/Staff Finder

Search for a group of faculty or staff

72: Faculty

939

Quick Fac/Staff Launcher

Search for a specific faculty or staff member using ID and/or first name and/or last name

72: Faculty

1189

Class Schedule/Grades

View the teaching class schedule of the current record

72: Faculty

401

Exam Schedule

Shows the logged-in faculty user their exam schedule if there is one set up

72: Faculty

492

Course Rosters

View a list of courses and their enrolled and wait listed students

72: Faculty

445

Edit Faculty/Staff Record

Edit the faculty/staff office location and hours record of the current user

72: Faculty

267

Base/SSRS Reports

Access base reports

Custom Link

Registration Control

Configure dates related to registration

70: Registration

226

Grade Control

Configure when faculty can input grades

70: Registration

351

Time Conflict Override

Allows two courses to be exempt from Time Conflict checking during course registration

70: Registration

476

Quality Point Maintenance

Configure the grading scheme

70: Registration

95

Syllabus Codes

Depreciated

70: Registration

1113

Code Array Restrictions (Student Holds)

Student Hold Codes Maintenance

493: Student

412

Multiple Department Maintenance

Configure which departments a department chair may access

70: Registration

448

Major Restriction Maintenance

Limit courses to specific academic programs (majors)

70: Registration

288

Semester Status Code Maintenance

Add, edit or inactive semester status history codes (e.g. Dean's List)

70: Registration

270

Transcript Footnote Maintenance

Add or edit notes that may appear at the bottom of a student transcript

70: Registration

342

Degree Audit Maintenance

Configure the graduation (degree) audit that tracks student progress toward a credential

70: Registration

289
481

Clearinghouse

Initiate the process to prepare the National Student Clearinghouse enrollment report

355: Global

382

Attendance Date Exceptions

Add dates that a class will not meet as scheduled

70: Registration

990

Course Dates Creation

Initiate the course date creation process that creates the visual student calendar and attendance records

732: Attendance

950

Timeclock File Import

Time Clock tracking upload for certain institutions

70: Registration

1166

User Address File Import

Mass import address page based on student ID Number

69: Admissions

1170

Batch Enrollment and Final Grade Update From Spreadsheet

Use a spreadsheet to register a group of students or import final grades for courses

70: Registration

994

Multiple Student Course Drop

Remove all students from cancelled courses or use a spreadsheet to drop a group of students from courses

70: Registration

680

Final Grade Import

Final Grade Synchronization page between Cafe Web and the connected LMS system

70: Registration

1169

Student Participation Import

Student participation import page for the connected LMS system

70: Registration

1193

Relationship Reciprocals

User account relationship setup page

355: Global

1115

Course Finder

Search, add, edit or delete courses

70: Registration

93

Classroom Maintenance

Add, edit or delete classrooms

70: Registration

292

Exam Info Maintenance

Scheduled Exam listing code setup

70: Registration

321

Gradebook Maintenance

Gradebook Assignments Setup page

70: Registration

2008

Dorm Listing

Search, add, edit or delete residence halls

77: Housing

158

Dorm Room Listing

Search, add, edit or delete residence hall rooms

77: Housing

159

Reg. Control

Select the default registration semester and configure days and times that appear on the visual student class schedule

70: Registration

399

LMS Management

Manually initiate an exchange of data between Campus Cafe and select third-party learning management systems

70: Registration

399 & 1236

Children List

When logged into a parent's account this page shows a list of a parent's linked enrolled children

710: Parent

711

Constituent Finder

Shows constituent group finder page

71:Advancement/Development

940

Quick Constituent Launcher

Search for a specific constituent using ID and/or first name and/or last name

71:Advancement/Development

1190

Org Finder

Shows constituent organization finder page

71:Advancement/Development

1073

Gift Finder

Shows Gift Finder search for institutional gifts and additional communication functions can be performed

71:Advancement/Development

958

Gift Cash Batch

Gift Cash batch is used to post recorded Consituent Gifts to a user's profile Constituent tab; this page has similar posting functionality to the normal Cash Batch page

71:Advancement/Development

1163

Make a Donation

Shows the donation portal page where a user can make a donation.

71:Advancement/Development

1110

IA Gift Report

Depreciated

71:Advancement/Development

960

Donation Lookup

Search page used to associate an incoming donation to a user's account

71:Advancement/Development

1111

Advancement Control

Advancement Control settings for invoice #, search start dates, and reminder day periods

71:Advancement/Development

209

Batch Constituent Upload

Load a group of constituents such as donors using a spreadsheet

71:Advancement/Development

1122

Gift Purpose

Page to add/editing giving purpose categories

71:Advancement/Development

1100

Constituent Funds

Page for add/editing Fund Codes that connects to the general ledger

71:Advancement/Development

100

Purchase Orders

Page for Creating/Managing Purchase Orders

808: Purchasing Requisition Module

794

PO Departments

Page for Creating/Managing Purchase Order Departments

808: Purchasing Requisition Module

795

PO User-Depts

Page for giving permissions for Users to create Purchase Orders and assigning a department

808: Purchasing Requisition Module

796

PO Ship Tos

Page to set up quick code P/O Shipping address

808: Purchasing Requisition Module

838

PO Budgets

Create P/O budget listing for a given fiscal year

808: Purchasing Requisition Module

809

Budget Transfers

Transfers Remaining Budget from one fiscal year to another

808: Purchasing Requisition Module

858

GL Lookup

Display general ledger totals and individual transactions for a given fiscal year and/or dates

808: Purchasing Requisition Module

812

GL Funds

Configure default general ledger accounts

74: General Ledger

421

GL Account Maintenance

Create/Edit GL Accounts

74: General Ledger

102

Balance Sheet/P&L Captions

Configure line titles on accounting reports

74: General Ledger

343

Cost Center Maintenance

Search, add, edit cost centers and cost center groups used for accounting functions

74: General Ledger

418
839

GL Control

G/L control provides the ability to limit batch posting dates, and also controls starting line numbers for G/L entries

74: General Ledger

374

GL Budget

Budgets allow you to set a targeted amount to spend per general ledger account

74: General Ledger

349

Project Headers

Create Project Expense Tracking Code (PET#) for tracking the expenses of defined projects

74: General Ledger

642

Project Details

Create PET# Sub Projects and amounts

74: General Ledger

646

A/P Entry

Create vouchers to pay vendors

75: Accounts Payable

111

A/P Check Register

Generate checks to pay vouchers

75: Accounts Payable

314

Outstanding Checks

Accounts Payable Check Maintenance

75: Accounts Payable

376

1098T Select

Initiate the process to produce a 1098T report that can be reviewed in the Administrative Base Reports section.

73: Student Financials

387

Bill Batch

Post financial transactions to student ledgers

73: Student Financials

51

Cash Batch

Post payments to student ledgers; or donations to constituent accounts

73: Student Financials

52

Group Billing

The process to apply billing rules to a group of students to create billing charges

73: Student Financials

1135

Bill Upload from Spreadsheet

Upload a list of charges using a spreadsheet

73: Student Financials

995

One-time Billing

Upload a spreadsheet of one-time charges for students

73: Student Financials

1135

F/A Disbursement Roster

Review, originate, and disburse financial aid awards as well as pull excel reports of aid

493: Student

984

F/A Packaging

Allows import of ISIRs and auto packaging of students

73: Student Financials

1142

F/A Other Packaging Rules

Configure packaging rules for non-Title IV aid

493: Student

984

F/A Funds Import

3rd party financial aid processor import function (e.g. ECM)

73: Student Financials

1161

F/A COD Documents

Export and Importing and Review of COD origination and disbursement documents

73: Student Financials

1195

F/A Control

Controls what can be viewed and processed by the financial aid module and processes

73: Student Financials

1162

F/A Cost of Attendance

Create/Edit Cost of Attendance Templates

73: Student Financials

1144

F/A Disbursement Term Rules

Create/Edit scheduled award disbursements for a year

73: Student Financials

1144

F/A Code Maintenance

Create/Edit Award Codes used in applied aid to students

73: Student Financials

107

F/A Periods

Creation of Financial Aid Period Codes for PowerFAIDS integration

73: Student Financials

108

F/A Links

Creation of Financial Aid Fund/Award code links for PowerFAIDS integration

73: Student Financials

109

Payment Plan Rules

Create/Edit Payment Plans that can be assigned to a student

73: Student Financials

1144

Cash Upload From Spreadsheet

Upload a batch student payments using a spreadsheet. The payments will be transferred to cash batch for posting to student ledgers.

73: Student Financials

995

Billing Rules

Controls how students or groups are billed

73: Student Financials

105

Transaction Codes

Create/Edit Transaction Codes that categorize Charges and Payments

73: Student Financials

106

Billing Control

Set up default billing address

73: Student Financials

416

AR Control

High level set up for billing functions for what is viewed on statements, online payment, and other billing and accounts receivable pages

73: Student Financials

422

AR Aging Processor

Aging periodic process that categorizes the institution's accounts receivable by the length of time student invoices have been outstanding

73: Student Financials

388

Manage Questions

Question setup for placement evaluations

776: Placement

804

Manage Forms

Create placement evaluations  forms

776: Placement

805

Manage Sites

Create and Manage evaluations testing sites

776: Placement

777

Site Search

Search for an evaluation site

776: Placement

806

Copy Sites

Copy evaluation sites and setup from one semester to another

776: Placement

914

Contact Info

Shows your accounts profile information page

494: My Info

1050

Register For Classes

Allows for self-service registration

494: My Info

216
234

Class Schedule

Shows a user their current class schedule

494: My Info

221

Exam Schedule

Shows a user their mid-term/final exam schedule

494: My Info

451

Attendance History

Shows a user their attendance records

732: Attendance

767

Clock Hour History

Shows a user their clock hour completion/attendance records

732: Attendance

1134

Transcript/Grades

Shows a user a copy of their transcript

494: My Info

408

GPA History

Shows a user their GPA calculation history for each semester

494: My Info

218

Degree Audit

Shows a user their Degree Audit for their program

494: My Info

219

Enrollment History

Shows a user their enrollment of courses and enroll/withdraw dates and other course-by-course information

494: My Info

217

Display Gradeable Units

Shows a user their gradebook assignment grades

494: My Info

1078

Degrees/Majors

Shows a user their current program/major and relevant info

494: My Info

220

Address/Phones

Allows a user to view/update their contact information

494: My Info

941

Email Address

Allows a user to view/update their email addresses

494: My Info

943

Billing Statement

Allows a user to view their billing statement

494: My Info

222

Payments

Allows a user to use the Self-Service Payment page

494: My Info

237

Hold Codes

Shows a user any current holds on their account

494: My Info

1052

Document Portal

Shows a user their Activity Tracking Documents after acceptance

494: My Info

1198

FinAid Status

Allows user to view their Financial Aid Status Page with COA, documents and award letter

494: My Info

1126

Mid-Term Grd Report PDF

Shows a user their Mid-Term Grade report

494: My Info

1048

Final Grd Report PDF

Shows a user their Final Grade Report

494: My Info

1048

View Evaluation

Shows a user their placement evaluation

776: Placement

911

Field Placement Contract

Shows a user their placement contract upon a completed evaluation

776: Placement

792

A&P Info

776: Placement

789

Financial Aid

Adds Financial Aid status to My Info and Admissions (linked together) (link currently deprecated)

494: My Info

1053

Online Registration

Deprecated

494: My Info

1049

Work Jobs

Shows a user their current work/attendance/school infractions and any fees associated to those infractions

494: My Info

731

Web Services

Depreciated

494: My Info

1074

Contact Information

Shows profile information page of selected person

355: Global or 
710: Parent (can be added) 

358 or
718

Activity Tracking

Adds link to Activity Tracking List Access

355: Global
493: Student (module only; other permissions optional)

890

Document Portal

Lists Activity Tracking Documents

493: Student

1199

Inquiry

Shows current active inquiry detail for selected person

69: Admissions

10

Inq History

Shows a historical listing of all inquiries for selected person

69: Admissions

3

Applicant

Shows current active application detail for selected person

69: Admissions

3

Applicant Status

Review the application status for selected person

69: Admissions

3

Adm. History

Shows previously submitted applications for selected person

355: Global
69: Admissions (module only; other permissions optional)

885

Scores

Allows entering of Testing/Evaluation Grades (ACT, SAT, etc.)

355: Global

775

Register For Classes

Allows for student course registration for selected person

493: Student

228

Class Schedule

View class schedule for selected person
Note: User account must be set up as Faculty member to access a selected student' schedule

493: Student or
710: Parent (can be added) 

233 or
714

Exam Schedule

Shows currently assigned exam room schedule for selected person
Note: User account must be set up as Faculty member to access a selected student' schedule

493: Student

452

Attendance History

Shows recorded attendance and notes for the current and previous semester.

732: Attendance
493: Student (module only)
710: Parent (can be added) 

766

Clock Hour History

Shows a user their clock hour completion/attendance records

732: Attendance
493: Student (module only)
710: Parent (can be added)

1133

Advising History

Shows advising history with approvals and comments

493: Student

1153

Transcript/Grades

Print a transcript for the selected person

493: Student or
710: Parent (can be added) 

503 or
715

GPA History

Shows GPA calculation history for each semester for the selected person

493: Student or
710: Parent (can be added)

230
721

Enrollment History

Shows enrolled, dropped, withdrawn courses and grades for the selected person

493: Student

229
929
945

Display Gradeable Units

493: Student

1079

Degree Audit

Allows printing of a degree audit evaluation and "what if" evaluations for selected person

493: Student or
710: Parent (can be added)

231
717

Student Codes

Displays a summary of admissions/matriculation information for selected person

493: Student

931

Status History

Allows for creation/editing of academic status history (e.g. honors, probation, re-admit) for selected person

355: Global

296

Session Data

Stored student session data per semester which is used for billing rules

355: Global

304

Degrees/Majors

Shows current program/major and relevant info for selected person

355: Global or
710: Parent (can be added)

232 or
720

Bios

Shows biographical information for selected person

355: Global

983

Salutation

Shows mail merge salutation presets for selected person

355: Global

397

Relations

Create/Edit relationships, emergency, and constituent contacts for selected person

355: Global

963

Address/Phones

Adds Link to Address and Phone listing for selected person

355: Global
493: Student (module only; other permissions optional) 

942

Email Address

Adds link to Email listing for selected person.

355: Global
493: Student (module only; other permissions optional)

916

Audit Log

Shows key changes to an individual's record

355: Global

2007

Billing Statement

View billing statement for selected person

355: Global or
710: Parent (can be added)

375 or
719

Payments

Allows an administrator to use the student self-service payment page

493: Student or
710: Parent (can be added)

496 or
722

A/R-Ledger Card

View transaction listing ledger card for selected person

493: Student or
710: Parent (can be added)

496 or
722

F/A

View students Financial Aid award transactions
roster

73: Student Financials
493: Student

48
984

F/A Packaging

View packaging/ISIR rows for selected person

73: Student Financials

1142

FinAid Status

Allows viewing of Financial Aid Status Page with COA, documents and award letter for selected person

493: Student

2013

Hold Codes

Create/Edit account holds for selected person

493: Student or
710: Parent (can be added)

475 or
723

Midterm Grd Report

Shows Midterm Grades for selected person with comment editing

493: Student

901

Final Grd Report

Shows Final Grades for selected person with comment editing 

493: Student

901

Midterm Grd Report PDF

Shows Printable Mid-Term Grade report for selected person

493: Student or
710: Parent (can be added)

648 or
1071

Final Grd Report PDF

Shows Printable Final Grades for selected person 

493: Student or
710: Parent (can be added)

648 or
1071

Constituent

Shows constituent information setup page for selected person

71: Advancement/Development

1068

Gifts

Create/Edit gifts given by selected person

71: Advancement/Development

958

Faculty Info

Adds a link to edit faculty codes and info page

72: Faculty

63

Web Services

Depreciated

493: Student
710: Parent

1075