Academic

Change

DEV-

2268

On the Course Roster Grid faculty names will no longer be abbreviated to lessen confusion when multiple professors have the same initials.

Academic

Change

DEV-2351

Update Status History Detail to use calendar date picker rather than dropdown fields for inputting dates.

Academic

Change

DEV-2395

Updated the Plan of Study Major dropdown to sort all of the inactive programs to the bottom of the list.

Academic

Change

DEV-2396

Updated the Plan of Study semester/term dropdown to start from the top instead of the bottom for efficiency of assigning terms.

Academic

Bug

DEV-2364

Fixed an issue where faculty that were assigned as a 2nd or 3rd faculty member on a course exception, they were not seeing course details on their faculty dashboard.

Academic

Bug

DEV-11401

Fixed an issue where degree audits were not reading the new Alternative Degree Level of a course properly.

Academic

Bug

DEV-11580

Fixed an issue where opening a course from a course schedule listing was showing an error.

Academic

Bug

DEV-1595

Fixed an issue where Minor 3 was not appearing on certain transcripts.

Accounts Payable

Bug

DEV-2380

Fixed an issue where users were unable to print ACH checks.

Accounts Payable

Bug

DEV-2394

Fixed an issue where printed check roster was not showing commas.

Admissions

Enhancement

DEV-2210

Then SSN field will no longer be pre-populated when promoting an Inquiry student to an Application or a 2nd application to prevent students from being able to submit an application without properly inputting their required SSN.

Admissions

Bug

DEV-

2388

Fixed an issue where

the Session Row creation process was not respecting Custom Control AD100’s progress code configuration when using the Common App import function.

Alumni/Development

Enhancement

DEV-

2175

Added PET Code filter and data column to Gift finder.

Alumni/
Development

Change

DEV-2375

Added Custom Control ALUMFINDER 1-1 = Y to allow organizations to be shown on the Alumni Finder.

Alumni/ Development

Bug

DEV-1885

Added the default ability to delete an alumni donation; and now shows a warning message that if a gift is being deleted a manual cash batch must be created to reverse the original posting.

Custom control CRTMISCBCH-1-1 must be set to 'Y' to allow deletion of gifts.

Permissions 1174 set to “NA” Removes the link that allows deletion of an Alumni/Development Donation/Payment.

Financial Aid

Enhancement

DEV-

2250

Added new financial aid award letter format that show disbursements horizontally, calculates remaining need and remaining cost of attendance, splits aid by type, and splits costs by direct/indirect.

FA_LETTER 3-3 = Y - Use the new-style award letter (Y) or the old-style award letter (N)

Financial Aid

Bug

DEV-2257

DEV-2101

SP-11285

Updated Financial Aid Review Page for acceptance of aid.

Accepted aid fields will no longer be cleared out if aid is being reduced either by the student or the administrator.

Fixed an issue with timestamps not getting added properly due to the IPv6 addresses being too long.

COD Disbursement Cycle Flags will no longer be marked incorrectly when a student accepts their aid, placing the disbursement in an un-editable state.

Acceptance will no longer be cleared incorrectly when reverting an adjustment for originated or disbursed aid.

A few other edge case scenarios have been cleaned up to prevent acceptance from being cleared or disbursements being locked in an incorrect state that prevents editing.

People/Alumni Finders

Enhancement

DEV-2363

DEV-2357

DEV-2301

DEV-2337

• Added ability to search of Major 2 and 3; added ability to search of Degree Minor 2 and 3.

  • The new field is labeled “Degree Majors” and “Degree Minors” that will search of both field 1, 2, and 3 altogether to get a complete list of students.

  • A combination of Degree Major/Minor (for primary degree) + Degree Majors/Minors (for 2nd majors/Minors) can be used to narrow down the query of students.

• Added Filters for Academic status “End Dates”; “Start date” filters for academic status previously existed. This gives the user the ability to find students on when their status will end. (e.g. ending LOA students)

• Alumni Finder now has cross-filtering of gift amounts so a range of dollar amounts can be searched on.

• Office Location, work phone, department, hire code, hire date, separation dates have been added to the Faculty Finder.

• Corresponding data grid fields have also been added to accommodate these filter additions.

People/Alumni Finders

Enhancement

DEV-2389

Added Session Major code to student finder.

When ALUMFINDER 1-1 = Y to include organizations in the results, organizations will now have the employer name field shown in the “Last name” field for clarity if the employer name field is hidden. It also then allows you to sort the whole list of constituents properly.

Added action button to send selected ID numbers from the Alumni Finder to the Student Finder.

Student Financials

Enhancement

DEV-2319

Added new Custom Control WEBPAYMENT 4-1 to constrain the “Make a Payment” dropdown transaction codes to “P-Payment” codes only to prevent incorrect non-payment transaction codes from being used on the Make a Payment screen

Description of WEBPAYMENT 4-1: “On the make a payment screen, the bill codes available for a Cash Payment should be limited to having account type P”

Default: Y

System/UI

Enhancement

DEV-2231

Header Quick Search now supports the following search options:

“First Last”

“Last, First”

“Nick Last” (CRSRSTNICK = Y to use nicknames)

“Last, Nick” (CRSRSTNICK = Y to use nicknames)

Home Phone number (without dashes)

Mobile Phone number (without dashes)

Email

ID Number

Custom Control SEARCHBOX 1-2 = Y has been added to remove student images from the search results to speed up the query if desired.

SEARCHBOX 1-1 = N restricts the search to only allowing ID numbers

System/UI

Bug

DEV-2368

Fixed a size scaling issue on the Make a Payment page cutting off fields on certain mobile phone sized.

System/UI

Bug

DEV-2362

Fixed an issue where the side menu was overlapping degree audit requirement setup fields and on the Score Header setup fields.

System/UI

Bug

DEV-2345

Fixed an issue on the pop-up instructions being cut off on the Spreadsheet Gift Upload page.

Third-Party Integrations

Enhancement

DEV-11198

Added new Web App Config CANVAS_SEND_USER_CONFIRM_EMAIL = Y

To have Canvas send a confirmation email to user after creation (see canvas documentation on pseudonym[send_confirmation]).

Third-Party Integrations

Change

DEV-10686

Updated Clearinghouse Export to support degree level 99 to not be cleared out.

Custom Control CH_USEPCD 1-2 will need to be set to use this.

Description = “If set to Y, credential level 99 does not have its program cleared out in the Clearing House Run.“

Third-Party Integrations

Bug

DEV-2309

Fixed an issue where the PayPal integration was not properly separating out convenience fees (Custom Control PAYCONVFEE) to a separate transaction.

Workflows, Activities & Triggers

Bug

DEV-2406

Fixed an issue where Permission 928 was causing an error message to appear on the workflow definition page.

Database Changes

Fields Added:

Added FVT/GE field to STMAJR:

1. STMAJR.LIBERAL_ARTS_BACHELORS_DEGREE

Added View:

FISAP_LATEST_MAJOR

Custom Control Added:

WEBPAYMENT 4-1 - ON THE PAYMENT SCREEN, THE BILL CODES AVAILABLE FOR A CASH PAYMENT SHOULD BE LIMITED TO HAVING ACCOUNT TYPE P

ALUMFINDER 1-1 = Y to allow organizations to be shown on the Alumni Finder

FA_LETTER 3,3 - Use the new-style award letter (Y) or the old-style award letter (N)

Permissions Added:

The following permissions have been adjusted into more appropriately named, and also placed in more fitting permission categories:

--update sypobj set short_name='Filter: Course Prefix-Public' where object_id=263

--update sypobj set short_name='Workflow Definition Edit',DESCRIPTION='Workflow Definition Create, Read, Update, Delete'  where object_id=928

--update sypobj set module='SY' where object_id=97

--update sypobj set description = 'Major/Concentration Maintenance Screen',SHORT_NAME='Concentration/Major Maintenance'where object_id=97

--update sypobj set description = 'Reg System Control (RGCONT)',SHORT_NAME='Reg System Control', CONTAINER_GROUP='Registrar' where object_id=399

--update sypobj set description = 'Registration Semester Control (RGWCON)',SHORT_NAME='Registration Semester Control', CONTAINER_GROUP='Registrar' where object_id=226

--update sypobj set  CONTAINER_GROUP='Registrar' where object_id=476

--update sypobj set  CONTAINER_GROUP='Registrar' where object_id=990

--update sypobj set  CONTAINER_GROUP='Registrar' where object_id=950

--update sypobj set  CONTAINER_GROUP='Registrar' where object_id=321

--update sypobj set  CONTAINER_GROUP='Registrar' where object_id=351

--update sypobj set description = 'NA removes the ability to add hold codes and define the functions that are restricted by hold codes.',SHORT_NAME='Student Holds', CONTAINER_GROUP='Registrar' where object_id=412

--update sypobj set description = 'Maintenance to the Semester Status Codes values (RGSTCD) for use in the Status History.',SHORT_NAME='Semester Status Codes', CONTAINER_GROUP='Registrar' where object_id=270

--update sypobj set description = 'Degree Audit Requirement screen',SHORT_NAME='Semester Status Codes', CONTAINER_GROUP='Registrar' where object_id=270

--update sypobj set  CONTAINER_GROUP='Registrar',SHORT_NAME='Dorm Listing and Entry' where object_id=158

--update sypobj set  CONTAINER_GROUP='Registrar',SHORT_NAME='Dorm Room Listing and Entry' where object_id=158

Web App Config Added:

GOOGLE_CLIENTID

GOOGLE_CLIENTSECRET

GOOGLE_PROJECTID

CANVAS_SEND_USER_CONFIRM_EMAIL = Y - Have Canvas send a confirmation email to user after creation (see canvas documentation on pseudonym[send_confirmation])

Academic

Enhancement

DEV-2276

Added Batch Updating of Class Levels to student finder actions with Permission #1281.

For institutions not using the automatic GPA Line Code/Class Level update function, academic administrators can now update Student Codes Class Level (current level) and Student Codes Assumed Class Level in a batch.

Administrators can also update the historical “Session Data” record Class Level and Assumed Class level fields for a specific Session Data Term/Semester within the same process.

https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454656908/Student+Finder#Update-Class-Levels

Academic

Enhancement

DEV-2266

Added course schedule list view to the calendar class schedule page to now show the asynchronous/online style courses that do not have scheduled days/time/location.

To show this list, Custom Control “SCHEDSTYLE” Sequence 1, Parameter 1 must be set to CAL and Sequence 1, Parameter 2 must be set to Y.

Student Class Schedule Format

Academic

Enhancement

DEV-2192

FVT/GE Program level related fields for CTP, Prison Education, Qualified Graduate, Accreditation, and Campus Licensing Prep fields have been added to the Major/Program Maintenance detail page.

FVT/GE Student level Licensure Exam Date and Licensure Exam Passed fields have been added to the Student Degree Record page.

Reports including these fields will come soon.

Academic Programs (Majors)
Academic Degrees

Academic

Enhancement

DEV-2117

To allow LDA/Last Participation date from either Canvas or CourseKey to be imported in for Asynchronous courses but leaving the manual attendance functionality active for synchronous courses, a newly created Custom Control LDA_INSTRUCTION_METHODS has been added to include certain course instruction methods to import LDA dates and exclude non-listed instruction methods from the import. An administrator may input multiple instruction method codes in a comma separated format that they wish for the LMS integration to import LDA for. Leaving the control blank will not import LDA dates by default.

Also included in this update, there is an overnight process that will copy the LDA from the Student Attendance Data (ATSENT) to Student Enrollment Data (RGENRL.LAST_ATTEND_DATE) for the courses with the instruction methods defined in the Custom Control; which allows for the attendance being taken in either an asynchronous automatically or synchronous manner manually through the course roster to appear in the student finder and other reports.

Importing of Canvas or CourseKey Participation/attendance grades must be turned on for this to take effect.

Added Permission 1278 when set to NA to prevent a user from entering attendance for students after their enrollments' Last Date Attended. Removing NA will allow a user to enter/change attendance after and LDA is entered or automatically imported from an LMS integration.

https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454787221/Canvas+LMS#Asynchronous-vs.-Synchronous-Course-Last-Date-Attended-Import

Academic

Change

DEV-2254

On the Hold Codes and Status Array page the words “Active” were removed from each section where no holds were actually applied to reduce confusion.

Student Holds

Academic

Bug

DEV-2287

Fixed an issue where some institutions received an error when attempting to delete a course after dropping the course from the registration page.

Student Self Service Registration

Academic

Bug

DEV-2288

Fixed an issue where some users reported an error message while attempting to add a transfer course.

Post or Remove Transfer Credit

Academic

Bug

DEV-2293

Fixed an issue where program honors, degree, and date were overlapping on the new horizontal transcript format.

Transcript

Academic

Bug

DEV-2154

Help Link on a course’s roster page will now properly show the course roster color legend as well as, direct to the correct knowledge base URL.

Course Rosters

Academic

Bug

DEV-2330

Fixed an issue where batch degree audit from student finder was only properly pulling in the first student’s data.

Degree Audit Setup

Academic

Bug

SP-11527

Fixed an issue where sometimes adding a new degree record would give an error.

Accounts Payable

Bug

DEV-1715

Fixed an issue where Reprinting or Voiding check process would not allow the user to choose a specific check number range to start the reprint process from and an error message was appearing.

Accounts Payable Void Check

Admissions

Enhancement

DEV-927

When attempting to insert a new inquiry/student from the holding table where the SSN for the attempted insert record already exists in the system, a clear error message will be displayed informing the user as to which account currently is using that SSN for correction.

Holding Table

Admissions

Change

DEV-1456

Adjusted the Application Status page to be more responsive to window re-sizing and scaling.

Admissions

Bug

DEV-982

Fixed an issue where User Address File Import Menu link was not respecting permissions properly.

Main Menu Permissions

Alumni/
Development

Change

DEV-2249

Removed deprecated “Reminder Interval” field from Gift Entry page to reduce confusion.

Record Gift

Faculty

Bug

DEV-2634

Fixed an issue where Faculty 3 and 4 on a course exception wasn’t displaying correctly on the faculty dashboard portal page.

Dashboards

Financial Aid

Enhancement

DEV-2291

To increase efficiency, a new link to the duplicate holding table has been added to the F/A Packaging screen to encourage to the user to check the duplicate holding table after importing ISIR, thus, helping users to not miss linking their daily ISIR’s to students in the system.

Auto Packaging & View ISIR

Financial Aid

Enhancement

DEV-2277

Support for importing 25-26 ISIRS has now been installed for the DOE’s ISIR testing stage for institutions who have signed up with the DOE to test the new year’s ISIRs.

Please note that the DOE has yet to release the 25-26 comment codes so the prior year descriptions are still being used. Minimal to no changes to comment codes is expected.

Auto Packaging & View ISIR

Financial Aid

Change

DEV-2252

Updated F/A Packaging detail fields to new system formatting.

Package Detail Page

Financial Aid

Change

DEV-2326

To reduce confusion, messaging has been updated when importing an ISIR and a holding table record is created to not display a “skipped ISIR import” message.

Auto Packaging & View ISIR

Financial Aid

Bug

DEV-2327

On the new F/A transactions page when deleting an award, a confirmation message to appear to confirm deletion has been reestablished.

Manually Award Individual Award

Financial Aid

Bug

DEV-2058

On F/A Links table the “Is Direct Lending Loan” field in will properly input the correct corresponding value of “Y” in database. Before it was inserting a blank.

Upload F/A Awards PowerFaids Institution

Financial Aid

Bug

DEV-10990

Fixed an issue where the F/A Transactions menu link was routing the user to the incorrect page URL.

Student Financial Aid Transactions

Financial Aid

Bug

DEV-2334

Fixed an issue where F/A Award Acceptance wasn’t filling in IP addresses.

Student Financing Review and Acceptance

Financial Aid

Bug

DEV-2294

Fixed an issue with new split award creation process that was defaulting the Award/Loan dates to July 1 to June 30 when creating a new award manually. The award creation will now properly save the dates that are input.

Manually Award Individual Award

Financial Aid

Bug

DEV-2321

Fixed an issue where Read Only permission on F/A Transactions page was not being respected and was displaying a blank page.

Student Financial Aid Transactions

Housing

Bug

DEV-2298

Fixed and issue where the gender field on a dorm room was not properly saving.

Create Dorms and Dorm Rooms

Student Financials

Enhancement

DEV-2245

Student name and ID Number has now been added to the printable AR Ledger view.

Student A/R Ledger

Student Financials

Enhancement

DEV-2236

Added new Billing Charges and Course Fee flag to bill a specific charge to a student instead of billing a sponsor. This can be used in conjunction with Sponsored Billing where a specific fee needs to be paid by the student instead of the assigned student sponsor.

Billing Charges Interface
Set up Course Fees

Student Financials

Change

DEV-2214

Added Custom Control BILLSTMT-3-5 for if a F/A award has multiple disbursements scheduled in the same semester they can they be grouped (Y) or displayed individually (N).

View Student Billing Statement

Student Financials

Bug

DEV-2273

Resolved an issue for an entire “unposted/pending” transaction amount was showing on a student’s billing statement that would be split between the student’s ledger and non-AR when posted. The billing statement will now only show the portion of the transaction that will be posted to the student’s AR Ledger.

Billing Statement Design

Student Financials

Bug

DEV-2305

Fixed an issue where if a user tries to save a degree page and receives and error due to an incorrect field value, the Billing Override Date field was auto filled without the users knowledge. If the user then saved the degree record for a student it could then cause the student to be billed incorrectly with certain configurations or reports to pull incorrectly when filtering on that field.

Academic Degrees

System/UI

Enhancement

DEV-2282

On People Finders, when selecting a saved filter to query, the page will only show the filters that are being used in the saved filter, so it clarifies to the user which filter values are being used to query the students for that saved filter.

People Finders (Filters)

System/UI

Enhancement

DEV-2224

Added the “Apply Fields” functionality to save the shown filters to the “Submit” button on the Student and People finders to improve efficiency of workflow on the page. Before if you did not click Apply, and you submitted, it would filter the students, but it would not keep the filters used visible.

People Finders (Filters)

System/UI

Change

DEV-2322

Added back the Grid/Report view selection to the top of the People finders and placed it at the front of the saved filters to emphasize more efficient workflow when using saved filters.

People Finders (Filters)

System/UI

Change

DEV-2296

On people finders, the “Add Fields” window has been adjusted to be able to display the filters that are being added down below.

People Finders (Filters)

System/UI

Change

DEV-2218

Updated multiple system label from “Enroll” and “Enrollment” to “Register” and “Registration” to match system functionality to the correct nationally accepted terminology.

Third-Party Integrations

Change

DEV-2201

Replaced “Queue History Log” and “Switch to LMS View” links with Tabs on the LMS management screen to increase clarity and realization of those separate processes.

Third-Party Integrations

Third-Party Integrations

Change

SP-10686

Allowance made to include credential level 99 on the National Student Clearinghouse Report

National Student Clearinghouse Report

Workflows, Activities & Triggers

Enhancement

DEV-1942

A character counter has now been added to the Text Message window to notify users if they are including messages over 160 characters.

Messages over 160 characters will be split into multiple text messages by MessageMedia automatically.

MessageMedia (Text Messaging)

Database Changes

Fields Added:

TRK_ACTTIVTY_TRACKING.ADWHLD_TOKEN

TRK_FILTER_JOIN.ADWHLD_TOKEN

ADHIST.HIDE_FROM_APP_STATUS

RGCFEE.BILL_TO_STUDENT_INSTEAD_OF_SPONSOR

BI_CHARGES.BILL_TO_STUDENT_INSTEAD_OF_SPONSOR:

Added FVT/GE fields to STMAJR:

1. CTP_PROGRAM char(1)

2. PRISON_ED char(1)

3. QUALIFYING_GRAD_PROGRAM char(1)

4. PROGRAM_ACCREDITED char(1)

5. ACCREDITATION_AGENCY char(35)

6. MSA_STATE_1 char(2)

7. STATE_1_LICENSING char(1)

8. MSA_STATE_2 char(2)

9. STATE_2_LICENSING char(1)

10. MSA_STATE_3 char(2)

11. STATE_3_LICENSING char(1)

12. MSA_STATE_4 char(2)

13. STATE_4_LICENSING char(1)

Added FVT/GE fields to RGDEGR:

1. LAST_LICENSURE_EXAM_DATE

2. LICENSURE_EXAM_PASSED

Custom Control Added:

SYWCFG - MOODLE_FINAL_GRADE_ITEM_TYPE

BILLSTMT-3-5 If a FA award has multiple disbursements in the same semester, should they be grouped (Y) or displayed individually (N)

SCHEDSTYLE 1,2 - “When SCHEDSTYLE 1,1 is set to CAL, setting Y here enables an optional list of courses below the calendar.”

SEARCHBOX 1-2 - Description: Y=HIDE PICTURE FROM SEARCH BOX RESULTS

Permissions Added:

1279 - Add Permission code to allow the ability for ADHIST to be made active. (This will show/hide a button on the admission history listing and admission history detail pages.).

1280 - Add Permission to disable Application Sequence dropdown selection for students. (This will show/hide a drop down menu on the app status page that contains all the tokens for the other applications.)

1281 - Add Permission to enable/disable Batch Update Class Level action process on student finder.

Academic

Enhancement

DEV-1940

Increased character limit of Course Number field to 12 characters, and increased section field to 5 characters.

This will allow significant flexibility on how to define, filter, and list courses.

We do however strongly recommend using the “Course Instruction Method” fields for mode of instruction instead of custom sections and there is LMS integration functionality that can be associated with the course instruction method field.

Create and Schedule a Course

Academic

Enhancement

DEV-2138

Added “Alternative Degree Level” to Enrollment History Detail page for a course, allowing the course to be counted towards two different levels/programs at once. (e.g. Graduate level programs that use cross-listed undergraduate courses to fulfill requirements) Inputting an alternative degree level allows the course to populate on both the Assigned Degree Level transcript and the Alternative Degree Level transcript.

The course grade will also calculate into the GPA for both Degree Level Transcripts. It will also calculate into the GPA History Listing page as well for both degree levels.

Enrollment History and Enrollment Detail

Academic

Enhancement

DEV-1466

Added Sub-Semester to Enrollment History column options and detail page for clarity.

Enrollment History and Enrollment Detail

Academic

Enhancement

DEV-1896

Added new field on Term Status Codes to hide the status from being shown on the transcript if there is no enrollment in the term.

Semester Status Codes

Academic

Bug

DEV-2219

Fixed an issue that was causing the batch transcript process to time out.

View Student Transcript

Academic

Bug

DEV-2115

DEV-2223

Fixed an issue where transcript format 5_1 was incorrectly calculating attempted hours.

Fixed an issue where if a student earned an “F” grade the earned hours would still calculate instead of being set to zero.

Transcript

Academic

Bug

DEV-2176

Fixed an issue where the course copy function wasn’t properly copying course fees and rule codes.

Set up Course Fees

Academic

Bug

DEV-2195

Fixed an issue where logging into the mobile attendance app would re-direct to the portal home page instead of the attendance screen.

Self-Service Attendance

Accounting

Bug

DEV-2186

Fixed an issue where if a cash receipt had a distribution set at 100% to only be posted towards the non-AR amounts, no AR amount should be included but was being included.

Configure Transaction Codes

Accounting

Bug

DEV-2213

Fixed an issue where custom control GLCONT_RO being set to Y was incorrectly blocking closing and re-opening of periods.

General Ledger Period-end Close & Reports

Admissions

Enhancement

DEV-2241

Added IW, YW, AW, PW to available option for Batch Progress Code Update Process. Prospects will not be able to be updated to AW or PW without a valid accept or deposit date.

Please Note: Updating progress codes through this manner should be done with care to avoid data corruption.

Campus Cafe recommends only using YW, AW, or PW for students that have requested their application to be revoked/withdrawn. Students who are applied, accepted, deposited should in theory remain at those statuses for proper yield reporting (e.g. Inquiry to applicant, applicant to accepted, accepted to deposited).

Prospect Finder

Financial Aid

Enhancement

DEV-2212

DEV-2097

Updated F/A Transaction Listing page now allows for splitting a manually added award into multiple disbursements upon creation, cutting down creation time for manual packaging.

This also allows a user to also to define different academic years upon creation as well.

Manually Award Individual Award

Financial Aid

Bug

DEV-1963

Auto Packaging will now properly take remaining Pell LEU into auto packaging calculations when LEU is greater than 500%.

Please note that if a term rule is set to package 150% Pell the additional 50% disbursement will need to be adjusted manually.

Auto Packaging & View ISIR

Financial Aid

Bug

DEV-2142

Waitlisted courses will now be excluded from Enrollment Intensity calculations and from the F/A Packaging grid.

Auto Packaging & View ISIR

Financial Aid

Bug

DEV-2167

Fixed a scrolling and font size issue on the F/A Packaging page.

Auto Packaging & View ISIR

Financial Aid

Bug

DEV-1850

Updated ISIR import process to prevent time-outs on large ISIR data files.

Auto Packaging & View ISIR

Financial Aid

Bug

DEV-2247

Fixed a COD Export issue to now allow an export a file for an Endorsed PLUS loan without the endorser having a date of birth filled in on the application.

PLUS Packaging

Student Financials

Enhancement

DEV-2238

Adjusted Permission 1030 if set to NA (under Global Module), you will not be able to see the advisors on other people’s pages, including the billing statement.

Adjusted Permission 751 if set to NA (under My Info Module), you will not be able to see the advisors on your own page.

Permissions

Student Financials

Change

DEV-1884

Validation around Process Type = T to only allow Per Credit or Per Course flag to be set and billed. A flat fee cannot be used for this Process Type.

Image Added

User editing a type = T charge with a non-zero amount and no Per Credit or Per Course flag set will receive an update validation exception popup and block the save.

Billing Charges Interface

Student Financials

Bug

DEV-1930

Fixed an issue where new A/R Batch reversal was incorrectly reversing batches with Financial Aid transactions included.

Reverse Posted Billing Batch

Student Financials

Bug

SP-10706

Fixed an issue where the EFT transfer from Campus Cafe to Bankmobile was producing an error.

Bank Mobile

User Interface

Enhancement

DEV-2217

Moved “Add Filters” dropdown menu to be more visible on All Finder pages and redesigned the selection menu to provide a better user workflow in adding filters.

People Finders (Filters)

User Interface

Change

DEV-2090

Updated field format on Mobile Donation page to match other fields

Donation Portal

User Interface

Change

Updated Billing Rules menu link to say Billing Charges for consistency of terminology.

Billing Charges Interface

User Interface

Change

DEV-2246

When a user tries to login to the system and they do not have a permission group assigned, an error message will now display instead of the page giving an error code without a description.

Permissions

Workflows, Activities & Triggers

Change

DEV-2267

Changed audit log to only record one side of a posted AR Ledger transaction to allow for a triggered activity based on that logged posted transaction type.

Audit Log
Creating Database Triggers

Workflows, Activities & Triggers

Bug

DEV-1981

Fixed an issue where sometimes emails were not sending from a shared email inbox when bulk adding activities through the student finder.

Multi-Factor Authentication Email (2FA/MFA)

Database Changes

Added field RGSTCD.HIDE_ON_TRANSCRIPT_IF_NO_ENR

Added field RGENRL.DEGREE_LEVEL_ATLERNATE

Added field DEGREE_LEVEL_ALTERNATE to RGENRL4J View

Added Perm 1278 - Attendance Entry After Enrollment LDA

Academic

Enhancement

DEV-2078

SAP Update:

New Filter options for Cumulative and Single Semester “earned/completion percentages” have been added.

New data fields have also been added.

Previously and institution would need to pull the SAP Base report or calculate with an excel formula to return the SAP completion percentage.

This has now been added into the student finder so institutions can more easily apply SAP Holds/Statuses to students without the need of pulling multiple reports.

Satisfactory Academic Progress (SAP)

Academic

Enhancements

DEV-1803

When navigating to the GPA History Listing page the GPA Processor will now run in the background for that specific student automatically, so users do not have to wait for the GPA Processor to run fully for all students when needing to make an individual adjustment to a student’s grade.

GPA History Listing

Academic

Enhancements

DEV-2174

Added Major Code to Session Data Records (HOHIST). This allows for historical record of what the active major was for a particular term/session. The Group Billing process will also now look at this field first for a term if the billing rules are set up to bill by Major. If the major field is blank, then the billing rules will revert back to using the “Current” degree record for billing purposes.

Student Session Data
Group Billing

Academic

Change

DEV-1936

Relabeled “Reg. Control” to “Reg. System Control” and “Registration Control” to “Registration Semester Control” for clarity of their functionality. The link will also respond accordingly to Custom Control LABEL_SEMESTER to relabel “Semester”.

Reg. System Control

Academic

Change

DEV-1417

The decoded site field on the Course Rosters data grid has now been added to show the named description of the courses' sites.

Course Rosters

Academic

Change

DEV-1880

Removed deprecated instructions on Registration Control Page.

Registration Term Control

Academic

Bug

DEV-2132

New custom control FA950AC 5-1 “FULL TIME COURSE - CLEARINGHOUSE LOGIC. USE PARAMS 1-10”.

This control allows an institution to input specific Course Numbers of enrolled students who will automatically mark the student as “Full Time” if they enroll in any defined courses. This is for graduate and doctorate programs that enroll in externships or ongoing research/thesis courses that cover multiple terms, and they need to be marked as full time even though the enrolled course credit hours for the term do not match the full-time threshold.

National Student Clearinghouse Report

Academic

Bug

DEV-1417

Fixed an issue on the Course Rosters where “Seats Used” data field was not respecting the Column Visibility selection.

Course Rosters

Academic

Bug

DEV-1372

Fixed an issue where the Education Partners field on Session Data records was not alphabetized.

Student Session Data

Academic

Bug

DEV-2098

Fixed an issue where course fees were not copying from one term to another when using the course copy function.

Copy Courses

Academic

Bug

DEV-1977

Fixed an issue where semesters that were linked to a sub-semester were showing twice on dropdown menus.

Semesters (Terms)

Accounting

Change

DEV-1105

On Closing and Opening General Ledger Years and Periods, we have added

Permission 364 - Period Close/Reopen

Permission 434 - Year End Close/Reopen

General Ledger Period-end Close & Reports

Accounting

Bug

DEV-2153

Added prevention to deletion of GL Accounts that are currently in use or have transactions associated with them. This will in turn prevent errors when closing a period.

General Ledger Accounts

Accounts Payable

Enhancement

DEV-1934

Added function to update a student’s linked Vendor mailing address (for check payments) when the address is changed for the student.

In order to turn this functionality on a new Custom Control/MSPARM AP_ADDRESS_STU_VEND 1-1 needs to be filled out with either HOM, LOC, or BIL address type.

HOM - Will update the address when the Home Address is updated for the student.

LOC - Updates when Local Address is updated for the student.

BIL - Updates when the Billing address is updated for the student.

blank - if the Control is left blank, no automatic syncing of addresses will be completed.

https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454853877/Student+Refunds#Process-Check-Refunds

Admissions

Change

DEV-1781

Changed how the additional options for SSN being marked as a required field or not based on if a student chooses U.S. Citizenship or International student to work with custom naming descriptions for that field. Before it was hard coded to the exact description of the SBUSCD STPARM; but it is now coded to the Parameter values:

A (for Non-Resident/Alien),

R (Resident),

Y (US Citizen).

You can now change these descriptions without affecting the functionality on the applications.

Set up Admissions Applications and Inquiry Forms

Admissions

Bug

DEV-2143

Fixed a bug where users were unable to remove constraint fields for the admissions triggers in the form field configurations

Set up Admissions Applications and Inquiry Forms

Admissions

Bug

DEV-1423

Prevented an issue where a student would double click the submission of an admissions form and it would trigger incorrect SSO provisioning.

Set up Admissions Applications and Inquiry Forms

Academic

Bug

DEV-2129

Fixed an issue where the Education Partners field on application forms was not alphabetized.

Set up Admissions Applications and Inquiry Forms

Alumni/Development

Change

DEV-1690

Added ability to make Constituent, Solicitor, Campaign, and Pledge Code values marked to be inactive under the STPARM Maintenance for those codes using the “Web Hide” checkbox. Checking the box will move them to the bottom of the dropdown menus.

Constituents

Alumni/Development

Bug

DEV-2047

Fixed an issue where Organizations were incorrectly appearing in the Alumni Finder.

Alumni Finder

Financial Aid

Enhancement

DEV-2048

Updated the F/A COD Documents page to now include Entrance/Exit Counseling and MPN file uploading.

Moving the Counseling/MPN uploads to the COD Documents page will now show you a list of students that were included in the uploaded file, so additional base reports do not have to run to find those imported students; saving you time and effort to know who is now cleared for loans.

The individual student Counseling/MPN page still allows for manually creating those records.

(MPN/Counseling) Financial Aid Document Portal

Financial Aid

Enhancement

DEV-2102

New FTI data fields from the ISIR have been added to the F/A Packaging data grid. Since the student’s ability to self-report income, exemptions, and dependents is optional on the FAFSA; we have now added the IRS’s FTI fields since many of these fields are now left blank by the student.

The fields added:

Student FTI AGI

Student FTI Exemptions

Student FTI Dependents

Parent FTI AGI

Parent FTI Exemptions

Parent FTI Dependents

Auto Packaging & View ISIR

Financial Aid

Change

DEV-2141

Alphabetized the dropdown selections for Custom Named Term and Cost of Attendance Rules on the F/A Packaging page

Auto Packaging & View ISIR

Financial Aid

Change

DEV-2124

Updated award letters to include SAI instead of EFC when it includes awards from the 2025 award year.

For Institutions using Custom Control FA_PKGTERM 1-2 = Y - when selecting an academic year the correct academic year number will display in the header.

Funding Estimate (Award Letter)

Financial Aid

Change

DEV-2044

Updated Financial Aid packaging page UI look and feel and made grid more user friendly when scrolling.

Auto Packaging & View ISIR

Financial Aid

Bug

DEV-1910

Pell Enrollment Intensity Packaging has been adjusted to properly look at enrollments in subsequent enrolled terms. Prior, the packaging was looking at only the first enrolled term for the packaged Term Rules and copied the intensity calculation for all other terms in the Rule. This process will now calculate each term individually if the student is enrolled in the terms listed in the rule.

This is mainly an issue for institutions with a summer header term that is part time, while the student is also enrolled full time for the fall term.

Auto Packaging & View ISIR

Financial Aid

Bug

DEV-2149

Fixed an issue where sometimes Prior ISIR’s comment codes that were resolved/removed from a subsequent ISIR were still showing up on the new subsequent ISIR.

Auto Packaging & View ISIR

Financial Aid

Bug

DEV-2142

Fixed an issue where dropped courses for a term were sometimes being included in enrollment intensity calculations.

Auto Packaging & View ISIR

Financial Aid

Bug

DEV-817

Prevented an issue where the system will create multiple transactions in the billing batch when disbursing non-federal aid through the Disbursement Roster Page.

Prevented an issue from wrongly creating duplicate COD batch exports if export button was accidentally double clicked.

Disburse Awards in Batch

Financial Aid

Bug

DEV-2087

Fixed an issue for institutions using Custom Control FA_PKGTERM 1-2 = Y to package students' grade level using the Disbursement Term Rule’s “Academic Year” instead of the Packaging Records “Grade level” field to package Subsidized loan amounts was not being respected for 2025 packaging.

Disbursement Term Rules

Financial Aid

Bug

DEV-2170

Fixed an issue for institutions using Custom Control FA_PKGTERM 1-2 = Y where the Review Financing page was not properly auto selecting the student’s Academic Year.

Student Financing Review and Acceptance

Financial Aid

Bug

DEV-1903

Fixed an issue where Cost of Attendance tab on the F/A Status page for a student was not adjusting when selecting an alternative Award or Academic Year.

Student Financing Review and Acceptance

Financial Aid

Bug

DEV-2092

Fixed an issue where after bringing in a list of students to the F/A Packaging page from the Student Finder, after making an edit or running a process, the packaging page would pull in all students and all packaging records instead of filtering just to the students filtered from the student finder.

Auto Packaging & View ISIR

Student Financials

Enhancement

DEV-1930

Added new function to reverse a posted billing batch in case a batch was posted to the incorrect date.

Please note:

• Permission 1276 needs to be adjusted to enable billing batch posting reversal

• Batches will not be allowed to be reversed if Financial Aid Transactions are included in the Batch.

• Batches will not be allowed to be reversed if transaction posting dates are after the closing date of the month’s books.

Reverse Posted Billing Batch

Student Financials

Enhancement

DEV-1833

To meet new regulation changes a newly added “90/10 Federal Funding Split Percentage” field now appears in the Billing Transaction Code Maintenance to allow a single transaction code that is partially funded by the federal government to be properly split into the respective 90% or 10% categories in the report.

The Ninety Ten category field must be set to “SP - Federal Split” selection in order for the system to split the transaction amount accordingly.

Configure Transaction Codes

Third-Party Integrations

Enhancement

DEV-2072

Added Custom Control/MSPARM WEBPAYMENT 3, 5 through 9 configuration options to customize the short description of an authorize.net transaction receipt for Enrollment Deposits, Application fees, Tuition Payments, and Donations

Authorize.net (Payment Processor)

Workflows, Activities & Triggers

Change

DEV-1891

When adding an attachment to an activity and notes or changes have been made to the activity details, the user is now urged to save the changes before uploading a document. This is to prevent notes from being cleared out when attaching a document to an activity.

Associating Activities with Individuals

Database Changes

Added new field BILCOD.NINETY_TEN_FED_SPLIT

Added new field FA_PACKAGING. STUDENT_PHONE

Added new field FA_PACKAGING. STUDENT_ZIP

Added new field FA_PACKAGING. STUDENT_FTI_AIG

Added new field FA_PACKAGING. STUDENT_EXEMPT_NUM

Added new field FA_PACKAGING. STUDENT_DEPENDENTS_NUM

Added new field FA_PACKAGING. PARENT_FTI_AIG

Added new field FA_PACKAGING. PARENT_EXEMPT_NUM

Added new field FA_PACKAGING. PARENT_DEPENDENTS_NUM

Added new field RGENRL.DEGREE_LEVEL_ALTERNATE

Added new field HOHIST.MAJOR_CODE

Expanded field SYUSER.EXTERNAL_DESC to 60

Updated STPARM - SBETC2 parameter value 5 to “Native Hawaiian/Pac. Islander” to match IPEDS

Added STPARM “SP - Federal/Non-Federal Split Funds selection” for the transaction code 90/10 categorization

MSPARM FA_FINAID 1,3 - On a student’s financial aid transactions page, should the transactions be unfiltered (Y) or filtered by Current FA Award Year (N).

MSPARM TRANS_PAGE 1,1 - To use new landscape orientation on traditional default 2 column format

MSPARM TRANS_IMOF_LAND – Parms 1-4 for official landscape background image

MSPARM TRANS_IMUN_LAND – Parms 1-4 for unofficial landscape background image

MSPARM add TRANS_DATE-1-2 show degree start date on default 2 column transcript detail degree section? Y/N. Default = N

MSPARM WEBPAYMENT 3,5-9 added for Payment Receipt descriptions

MSPARM - AP_ADDRESS_STU_VEND

MSPARM - LDA_INSTRUCTION_METHODS to include/exclude certain instruction methods from importing LDA dates

Permission 216 - Description changed From: "NA removes the register for classes link from My Info" - To: "NA disables and removes the register for classes link from My Info."

Permission 1276 added to enabled billing batch posting reversal

Academic

Enhancement

DEV-2051

Added Transfer course fields to Batch Enrollment/Final Grade by Spreadsheet feature.

In order to make the transfer of courses more efficient, institutions are now able to upload a batch of transfer courses using the spreadsheet upload function.

Batch Enrollment Registration and Grade Import

Academic

Enhancement

DEV-1835

Added the ability to display a student's current degree start date on the Post Secondary Two Column Transcript.

To display set Custom Control/MSPARM TRANS_DATE 1-2 = Y and RG350DB 77-1 = Y

Transcript

Academic

Bug

DEV-2050

Fixed an irregular message appearing on an unofficial transcripts.

Transcript

Academic

Bug

DEV-2005

Fixed an issue where term dropdown was showing duplicate terms when a sub-term was created.

Semesters (Terms)

Accounting

Enhancement

DEV-1999

Cost Center Permissions page has been updated to modern code and UI. This allows the page to load more quickly and also allows for quick editing and searching capabilities.

Cost Centers and Cost Center Groups

Accounts Payable

Bug

DEV-2073

Fixed an issue where Cancelled/Void Checks upload process was incorrectly showing a success message when the process was erroring out and not clearing the checks.

Accounts Payable Void Check

Admissions

Enhancement

DEV-2063

Religious Preference can now be re-labeled to be used for additional purposes.

Using Custom Control/MSPARM LABEL_RELIGIOUS_PREF 1-1 the Religious Preference field can be re-labeled in the system for additional purposing. (e.g. Native Tribal Affiliation, Sponsoring Affiliations, School Districts for professional development institutions, etc.)

Person Record Information

Financial Aid

Enhancement

DEV-1972

Added new “Enrolled in Term” filter option to the F/A Disbursement Roster.

Added “Enrolled Hours” to disbursement roster data grid to show the summed number of hours for selected term(s) filter. Please note that if you select more than one term it will sum all credits for the selected terms.

Current Degree Status Code has also been added to the roster data grid.

Financial Aid Disbursements

Financial Aid

Enhancement

DEV-1997

Added Degree Start Date range configuration option to Disbursement Term Rules for borrower-based institution which many starts per year. This also matches the Degree Start Date range configuration option for Cost of Attendance generation.

Disbursement Term Rules

Financial Aid

Change

DEV-1933

Changed packaging functionality to use Dependency Status field rather than SAI Dependency Formula field to package dependent/independencies to prevent incorrect packaging when the SAI Formula is blank or rejected on the imported ISIR.

Package Detail Page

Financial Aid

Change

DEV-2041

F/A Packaging records will now be placed in a “H” holding status when an ISIR has a blank, rejected, or -9999 SAI.

“H” holding status will also be applied if an ISIR’s dependency status is “X” or “Y” for a rejected dependency status.

Auto Packaging & View ISIR

Financial Aid

Bug

DEV-2019

The manual disbursement warning notification will no longer show for manually marking a payment plan as disbursed (“paid”).

Payment Plans

Financial Aid

Bug

DEV-2042

Fixed an issue where F/A Packaging grid was not saving a user’s customized grid field orientation and state.

Auto Packaging & View ISIR

Student Financials

Bug

DEV-2027

Fixed an issue when exporting the data grid from the F/A Packaging page where the dates were not populating.

Fixed an issue where Entered/Changed Date filter range were not filtering the range properly.

Auto Packaging & View ISIR

Student Financials

Enhancement

DEV-1993

Added Toggle checkbox to the billing statement page to show/hide unposted transactions. These are transactions that are either in the billing batch, cash batch, or have been generated by real-time billing.

Billing Statement Design

Student Financials

Enhancement

DEV-2039

Added current Degree Major to bill batch grid to assist an institution with analyzing batch data.

Bill Batch

Student Financials

Bug

DEV-2036

Added validation to cash batch that will prevent a batch to be posted if an invalid ID Number on a transaction does not exist in the system.

Cash Batch

Student Financials

Bug

DEV-1989

Fixed an error when posting a bill batch with an apostrophe in the member name.

Bill Batch

Student Financials

Bug

DEV-2024

Fixed an issue on the billing charges interface where sometimes a configuration field would be hidden or cut off.

Billing Charges Interface

System

Bug

DEV-1882

Fixed an issue with the “Reset Password” page was re-directing to an older version of the Reset Password page instead of taking the user back to the login screen.

Third-Party Integration

Enhancement

DEV-2038

Added additional extension method to support legacy non-authenticated emailing from the system.

As warned over the last year, Microsoft has sunset the original pathing for non-authenticated emailing through Port 25. To continue to use the legacy unauthenticated method of emailing with Microsoft email accounts, your institution must whitelist the additional IP addresses listed in the in the legacy method documentation.

Again, we urge institutions to adopt authenticated SMTP emailing instead of unauthenticated emailing for security purposes; using unauthenticated emailing leaves your system vulnerable for users at your institution to imitate/spoof institutional email addresses.

Configure Legacy MS Email Relay

Third-Party Integrations

Bug

DEV-1972

Fixed a Brightspace error where courses were not integrating when spaces were incorrectly included in course numbers.

Brightspace (LMS)

Third-party Integrations

Bug

DEV-2023

Fixed an issue where an OpenAPI inquiry/lead creation was erroring out when the inquirySource data value was too long. Upon the value being too long the value will be truncated, and the inquiry/lead will now proceed to be created.

OpenAPI

User Interface

Change

DEV-2026

Changed “Hawaiian or Other Pacific Islander” to “Native Hawaiian or Other Pacific Islander” label to match IPEDS terminology.

Person Record Information

Workflows, Activities & Triggers

Bug

DEV-2057

Fixed an issue with high school grad month field when mail merging from All People finder.

People Finders (Filters)

Workflows, Activities & Triggers

Enhancement

DEV-1890

Added ARMAST.ADDREC as triggerable field on Database Triggers

Creating Database Triggers

Database Changes

Added Table - DELETED_ARMAST_BATCH

Added field DEGREE_STATUS to FA_DISB_WITH_COD_STATUS view

Added field START_DATE and END_DATE to FA_DISBURSEMENT_TERM_RULES table

Added new MSPARM FA_RULEKEY 1-5 for degree start dates

Moved Permission 1277 from RG (registration) module to AV (student) module.

Academic

Enhancements

DEV-1925

Newly Added “Earned” Clock Hour field has been added to clock hour report. Earned clock hours have also been added to the student finder grid (earned hour filter has been added), disbursement roster grid, Course Roster Clock Hour Report, and the Individual Student Clock Hour Report selected from Course Roster Page.

The “Earned” clock hour field will not calculate hours for a course that are not earned.

An Earned Hour is defined as an attended hour for a course that does not have a failing final grade for that enrollment. If the final grade is failing, the daily row and the summary rows will show 0 earned hours.

A Failing grade is defined as all of the grades marked as “failing” in the quality point maintenance.

View Student Transcript

Academic

Change

DEV-1613

Reg. Control page has been recoded for efficiency.

Reg. System Control

Academic

Bug

DEV-1959

Fixed an issue with the default 2-Column transcript format that was causing the Page number and the date to be printed twice.

Transcript

Academic

Bug

DEV-1955

Fixed an issue where Class Level for new session data records were not being copied over when the student had a prior session record.

Class Levels

Academic

Bug

DEV-2003

Fixed an issue where Re-Entry Filter on student finder was not populating.

Accounts Payable

Enhancement

DEV-1944

Recoded the Vendor Listing page to be more efficient; allowing thousands of records to be loaded in seconds instead of minutes.

Accounts Payable Vendors

Accounts Payable

Change

DEV-944

The Vendor AP Entry should now also always display vendor address and not the address from the deprecated PO Tab.

Accounts Payable Vendors

Admissions

Change

DEV-1920

Added a new “Internal Only” flag to an admission form configuration page to hide forms from users that are not logged into the system that navigate to the default Admissions Portal landing page.

Set up Admissions Applications and Inquiry Forms

Alumni/
Development

Bug

DEV-1939

Fixed an issue where Alumni Cash Batch Listing Report wasn’t always properly showing Fund, Gift Purpose, Appeal, Check Number, and Primary Constituent Code fields.

Record Gift

Financial Aid

Enhancement

DEV-1892

Recoded and Redesigned F/A Packaging page to load packaging data more quickly and efficiently.

• Page has now been organized to help with workflow and visual strain.

• Expand and Collapse functionality has been added to allow for more data to be seen below the page's functions.

• After performing an action, the selection of records will now persist.

Auto Packaging & View ISIR

Financial Aid

Enhancement

DEV-1965

Added “Inactive” flag to F/A Award Code Maintenance. Marking an award code as inactive will move the code to the bottom of the drop-down menu lists across the system and mark them with an “Inactive” text prefix.

Create Award Code

Financial Aid

Enhancement

DEV-1964

Added new Custom Control/MSPARM FA_FINAID 1-2 = Y for the Award totals on the student profile Financial Aid tab to calculate based on the F/A Control Current Year value.

Set to N for aggregate totals (prior functionality).

Also added “Other Amount” for non-federal aid amounts to show.

Added Verification status if a student’s package has been marked for verification or not.

Student Financial Aid Transactions

Financial Aid

Enhancement

DEV-1968

Added Award Year Filter to F/A Award Transactions page for a student to filter award view for students.

Student Financial Aid Transactions

Financial Aid

Enhancement

DEV-1969

Added an Award Year Dropdown to the F/A COD Documents page, and it will auto filter to the current year field set under F/A Control for efficiency.

COD Document Files and Responses

Financial Aid

Enhancement

DEV-1921

Updated 2025 Award Year import and export of COD documents to the 5.0b schema to allow processing of those file types.

COD Document Files and Responses

Financial Aid

Enhancement

DEV-1978

Additional changes to the 2025 ISIR comment codes have been adjusted.

Auto Packaging & View ISIR

Financial Aid

Enhancement

DEV-1971

Added Cost of Attendance Total calculation field to Student COA adjustment page to increase efficiency.

About Financial Aid Student Cost of Attendance Detail Page

Financial Aid

Enhancement

DEV-1967

Added functionality to show a student's latest ISIR data on a student’s F/A profile tab even if the student doesn’t have an ISIR for the “Current Year” that’s set under the F/A Control page.

Financial Aid Control

Financial Aid

Change

DEV-1966

Removed duplicate menu links under financial aid sub-category and moved F/A Links to F/A Setup category.

Financial Aid

Bug

DEV-1938

Fixed an issue where enrollment intensity calculations were being used for years prior to 2025.

Auto Packaging & View ISIR

Student Financials

Enhancement

DEV-1935

Added a toggle to the student AR Ledger page to toggle non-AR transactions to be shown or not.

Student A/R Ledger

Student Financials

Enhancement

DEV-1956

Added Custom Control/MSPARM BILLSTMT 3-4 = ENROLLEDSEM to auto-filter a student’s billing statement to the most recent enrolled semester for the student instead of AR Control Semester field

Setting BILLSTMT 3-4 to BILLINGSEM: The AR Control value will be used as the default end term on the filter for all students.

This new filter functionality requires that Custom Control/MSPARM BILLSTMT 3-1 be set to “Y” (To allow the billing statement to use semesters for filtering.

View Student Billing Statement

Student Financials

Change

DEV-1931

Replaced the sub-term running balance with an overall running balance; the sub-term total balance will still be displayed.

View Student Billing Statement

Student Financials

Change

DEV-1948

Added Financial Aid Pending Total back on the billing statement; originally removed for conciseness.

View Student Billing Statement

Student Financials

Bug

DEV-1887

Fixed an issue on new billing statement page where the payment box was overlapping text. Also fixed an issue on the printed version of the new statement where the student’s ID number was being cut off if it was too long.

View Student Billing Statement

Third-Party Integrations

Enhancement

DEV-1866

Added new Custom Control/MSPARMS to determine how a Drop, Withdraw, or Waitlisted enrollment is handled by the Canvas LMS integration. Previously all enrollment statuses were deleted from Canvas; now an institution can choose to deactivate the enrollment instead.

• CANVAS_ENROLLMENT 1-1 - Campus Cafe Course is Withdrawn, action for Canvas - “delete” or “deactivate” - deactivate is set as default

• CANVAS_ENROLLMENT 1-2 - Campus Cafe Course is Dropped, action for Canvas - “delete” or “deactivate” - delete is set as default

• CANVAS_ENROLLMENT 1-3 - Campus Cafe Course is Waitlisted, action for Canvas - “delete” or “deactivate” - deactivate is set as default

Canvas (LMS)

User Interface

Change

DEV-1479

Removed deprecated buttons on Color Customization page: home icon, logout icon, under header bar, under miscellaneous buttons.

Appearance

Workflows, Activities & Triggers

Enhancement

DEV-1957

Added Audit Logging when a user performs a batch delete of activity tracking records, templates, or workflows. Please note that this action is audit logged on the account that is performing the delete action.

Audit Log

Batch Deletion of Activities and Workflows

Workflows, Activities & Triggers

Change

DEV-1949

Removed ~ sign when inserting Custom Mail Merge Field in Workflow Definition Page.

Creating Workflows

Workflows, Activities & Triggers

Bug

DEV-1922

Added validation to prevent blank workflow names from being added, and thus preventing an error from taking place when adding a workflow to a student with a blank name.

Creating Workflows

Workflows, Activities & Triggers

Bug

DEV-1411

Fixed an issue where composing an ad hoc email from a newly added activity and setting the body to the “rich text editor” format was sending a blank email if you did not change the format back to “Simple”.

Associating Activities with Individuals

Database Changes

Added View – ARMAST_NON_AR_TRANSACTIONS

ARMAST – Changed CHECK_NUMBER field to 18 positions

ALARMA, ALCBAT, ALCBAX – Changed CHECK_NUMBER to CHAR to match ARMAST

Added field ADM_PORTAL_CONFIG.INTERNAL_USE

Added field FAWCOD.INACTIVE

Added Field ATT_CLOCK_SUMMARY.EARNED_HOURS

Field FA_SCHEDULE_PELL – MIN_AWARD_AMOUNT now populates with sync

Added MSPARM – CANVAS_ENROLLMENT, SEQ 1, PARMS 1-3 for action when courses are withdrawn, dropped, waitlisted.

Added MSPARM – BILLSTMT, Seq 3, parms 2-4

Added MSPARM FA_FINAID-1-2  ON A STUDENT’S FINANCIAL AID PROFILE TAB, SHOULD THE AMOUNTS ONLY INCLUDE CURRENT AWARD YEAR (Y) OR ALL YEARS (N).

MSPARM CANVAS_ENROLLMENT – Set default value 2=DEACTIVATE                                                                                                             

Academic

Enhancement

DEV-1825

Added the ability on the 2-Column Default Transcript type to move the page number to the right of the page using MSPARM/Custom Control TRANS_CUST 1-1 = Y. Please see documentation page for all formatting options.

Transcript

Academic

Enhancement

DEV-1869

Added Course titles to Plan of Study for clarity.

Use Individual Plan of Study

Academic

Enhancement

DEV-1870

Added functionality to “exclude from degree audit” checkbox on enrollment history detail page to also hide a course from the Individual Plan of Study.

Individual Plan of Study

Academic

Enhancement

DEV-1829

Added Advisor 3 and 4 to batch update advisor process on the student finder actions.

Assign Academic Advisor

Academic

Change

DEV-1847

Added functionality map multiple Advisor’s to a dashboard type with Custom Control/MSPARM:

DASHADVISE 1-1 - Student Services Dashboard

DASHADVISE 1-2 - Financial Aid Dashboard

DASHADVISE 1-3 - Student Finances Dashboard

DASHADVISE 1-4 - Placement Dashboard

These Custom Controls accept one advisor number or multiple in a comma separated value (e.g. 1,4)

See documentation for details.

https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/454656212/Dashboards#Which-dashboard-shows-your-students

Academic

Change

DEV-1898

Updated Copy Classroom information pop-up and directions.

Classroom Listing

Academic

Bug

DEV-1855

Fixed an issue when editing a gradebook group “Calculate by Objective” was unchecked after saving.

Gradebook Maintenance

Academic

Bug

DEV-1852

Fixed an issue on the final grade report where the course instructor name was showing in the wrong column.

Midterm and Final Grade Reports

Academic

Bug

DEV-1863

Fixed an error on the course roster page when trying to view the comment listing or use the batch add comment functions.

Course Rosters

Academic

Bug

DEV-1816

Fixed an issue where Sub-semester dropdown was still being shown on students' portals even when permission was set to hide.

Semesters (Terms)

Academic

Bug

DEV-1862

Fixed the export to excel button on Degree Audit X-Reference Listing results list.

Run the Degree Audit or What If Report

Academic

Bug

DEV-1879

Fixed an issue where Custom Control/MSPARM SHOWCRSDAT 1-1 default option to show start/end dates on enrollment history was not being respected.

Enrollment History and Enrollment Detail

Admissions

Change

DEV-1889

Updated Application Status page to be more user friendly.

Admissions

Bug

DEV-1900

Fixed an issue where an inquiry form was being blocked from being submitted because a field that was marked as “required” was set as hidden on the form.

Set up Admissions Applications and Inquiry Forms

Alumni/Development

Bug

DEV-1899

Fixed an issue where uploading of gifts from a spreadsheet was not properly populating the constituent code.

Gift Upload From a Spreadsheet

Financial Aid

Enhancement

DEV-1860

Printable ISIR now shows CUI//SP-TAX Data on page 4 with labeling.

Auto Packaging & View ISIR

Financial Aid

Enhancement

DEV-1826

When inputting Disbursement Date, Gross, or Net amounts on manual Disbursement Detail edit page, a warning message will now appear to prevent accidental manual disbursements of federal aid.

Scheduled Disbursements

Financial Aid

Enhancement

DEV-1848

Added optionally packaging validation checking to “Include Doc Status” option to Block Packaging if students have outstanding “F” (Financial Aid) member Required documents without a “Completed Date” for the current Award Year.

https://campuscafesoftware.atlassian.net/wiki/spaces/KB1/pages/317423617/Auto+Packaging+View+ISIR#Working-Students-to-Package

Financial Aid

Change

DEV-1913

Added grade level 7 back to Packaging detail page to match COD’s grade levels as COD is still using grade level 7 for graduate level loans. Until COD updates their system, students with grade level 4 on the 24-25 ISIR will show grade level 4 on the printed ISIR, but the grade level field will be automatically populated at grade level 7 to match COD’s origination value.

Package Detail Page

Financial Aid

Change

DEV-1851

Added new Custom Control/MSPARM FA_ISIR_SKIP 1-2 - If set to "Y" the ISIR Import will NOT promote subsequent ISIR revisions to Active and will NOT update already packaged awards to the subsequent revision. Setting this option will also not copy Cost of Attendance forward to the new subsequent ISIR.

Auto Packaging & View ISIR

Financial Aid

Bug

DEV-1068

Fixed an issue where COD Released Pell Corrected amounts from response edit codes 067 & 201 were not properly disbursing to the billing batch.

Financial Aid

Bug

DEV-1888

Fixed an import error that appeared if an ISIR had a blank SAI or Provisional SAI.

Auto Packaging & View ISIR

Student Financials

Change

DEV-1818

Added validation to Fast Cash to prevent a user from accidentally double clicking and creating duplicate transactions.

Receive Payments

Student Financials

Change

DEV-1675

Added ability to refund “Flat Fee on All” rate amounts through the group billing process.

Flat rate adjustment is now based upon the current degree having a Degree Status of W-Withdrawn and also upon the Degree Status Date being non-blank.

For the refund to take place the charge must be a true flat fee and not be a charge that is per course, per credit, or by enrollment; it must have a refund code of B-Both, S-Semester, or C-Course.

Billing Charges Interface

Student Financials

Change

DEV-1875

Removed old hidden billing statement page from system.

Added Custom Control/MSPARM BILLSTMT 3-1 if the billing statement should default to “select by semester” (Y) or “Select by date” (N)

Removed “Total Amount Due” from Payment box on the Billing Statement page.

Billing Statement Design

Student Financials

Bug

DEV-1648

Fixed an issue where the printed bill batch summary was timing out on very large batches

Bill Batch

Student Financials

Bug

DEV-1865

Fixed an issue where Authorize.net transactions were being duplicated in the Cash Batch.

Cash Batch

Student Financials

Bug

DEV-1874

Fixed an issue where the Printable Billing Statement button was incorrectly linked to the Show/Hide Payment Custom Control BILLSTMT 1-9

Billing Statement Design

Student Financials

Bug

DEV-1683

Fixed an issue where some non-reversable course fees were still being reversed if a course was dropped.

Billing Charges Interface

Student Financials

Bug

DEV-1897

Fixed issue with Billing Upload from Spreadsheet function not reading .csv files properly.

Bill Upload From Spreadsheet

Third-Party Integrations

Enhancement

DEV-1902

Added functionality to allow non-integers in description field inside Authorize.net’s reoccurring payments for manually adding transaction meta-data tracking.

Authorize.net (Payment Processor)

User Interface

Enhancement

DEV-1806

Updated “impersonate user” link to be a more stylish icon.

User Interface

Change

DEV-1912

Added clarification to Merge/Delete user page on which user would be deleted and retained.

Users

User Interface

Change

DEV-1839

Removed depreciated fields on adjustable appearance and branding page.

System: Appearance and Branding

Workflows, Activities & Triggers

Enhancement

DEV-1832

Added functionality to batch delete Activity Tracking/Workflow items.

Batch Deletion of Activities and Workflows

Workflows, Activities & Triggers

Bug

DEV-1858

Fixed an issue where some activity finder saved grid options were not showing data.

Activity Tracking

Workflows, Activities & Triggers

Bug

DEV-1843

Fixed an issue where the Student Financials Dashboard item permission was incorrectly linked to Placement Dashboards permission 1229.

Dashboards

Academic

Enhancement

DEV-1739

Added ability to send out automatic attendance reminders after multiple absences for a course have occurred.
There are two ways notifications can take place, automatic notifications based on individual absences, and multiple absence notifications based on a threshold of absences, bound by a time frame.

Attendance Notification Triggers

Academic

Change

DEV-1756

The Action Buttons on the Course Roster Page flyout menu will now respect proper permission code restrictions for each action item.

Course Rosters

Academic

Bug

DEV-1706

Fixed issue with Permissions 674, 675, 676, 768, 769 (all in Module 493) for Academic Hold Codes that were not being respected when set to Read Only.

Permissions

Academic

Bug

DEV-1770

Fixed an issue with the waitlist incorrectly affecting maximum course seat limits.

Waitlist

Academic

Bug

DEV-1772

Fixed an issue where field permissions were not being respected on the degree audit pages.

Run the Degree Audit or What If Report

Academic

Bug

DEV-1794

Fixed an issue where the Gradebook lookup assignment link popup was causing an error.

/wiki/spaces/CON/pages/274694258

Accounting/General Ledger

Enhancement

DEV-1819

Add PET number option to gift upload from spreadsheet process.

Gift Upload From a Spreadsheet

Admissions

Enhancement

Added Advisor 3 and 4 to application detail page, and advisors will be used on the following dashboards:
Advisor 1 = student dashboard

Advisor 2 = financial aid dashboard

Advisor 3 = student finance dashboard

Advisor 4 = placement dashboard

Mail merge fields have been added to the Workflow merge options for advisor 3 and 4.

Working with Inquiries and Applicants

Dashboards

Admissions

Change

DEV-1748

Custom Control/MSPARM APPSTATCAT 1-1 to determine which workflow categories are shown on the application status page, but no longer affects admissions dashboards.
Added Custom Control/MSPARM APPSTATCAT 1-2 to now be used to determine which categories of activities will fall-off on the admissions dashboard by the Submitted Date being filled out; all other activity categories will fall-off with a completed date.

Example: If 1-2 is set to the “M” category which is the default, then activities under the “M” category will fall off with submitted date; but activities under the “A” category will require a “Completed Date” to fall off.

Dashboards

Admissions

Bug

DEV-1782

Fixed an issue where the “Student” dashboard was showing up on the Student Services Dashboard dropdown options.

Dashboards

Alumni/Development

Enhancement

DEV-1805

When creating a Gift transaction, new functionality has been added to the comment field to be stored in its own field instead of overlaying the gift fund description. A second comment field has also been added.

Record Gift

Alumni/Development

Change

DEV-1812

Alumni funds that have been used will no longer be allowed to be deleted to prevent orphaned records.

Alumni & Development: Setup

Financial Aid

Enhancement

DEV-1743

• Complete Recoding of ISIR import to support for new 2024-2025 ISIR and Credit Hour Packaging based on Enrollment Intensity.

• CUI//FTI-TAX IRS transferred Tax information has added to the FAFSA on Page 4 with the required labeling.

• New Enrollment Intensity “Full Time Term Credit Hours” field has been added to the Major/Program Setup page in order to calculate Pell based on a student’s enrollment. If student is not enrolled, the system interprets the student will be packaged as full time.

  • Example: If Full-Time Term Credit Hours is set to 12 hours and the student is enrolled in 9 hours in the Fall semester, their enrollment intensity will be 75%. If SAI is 0 they will be packaged as $7395 - SAI 0 = $7395 x .75 = $5546 Packaged

• Default Housing selections have been added to F/A Control to be based off of a student’s residency code in the Session Data Record.

  • Housing options have been removed from the FAFSA, so housing will now be reliant upon a student’s Dependency status and the Session Data Record. If Session Data record doesn’t exist, it will be based on the student’s Dependency status alone. Housing options can be manually adjusted under the ISIR Packaging detail page.

• Note: As this is a complete rewrite of the ISIR by the Department of Education, please contact support on any discrepancies that you may see.

Auto Packaging & View ISIR

Financial Aid Control

Financial Aid

Enhancement

DEV-1755

Added Saved Filters and Clock Hour Attendance Columns to Disbursement Roster

Financial Aid Disbursements

Financial Aid

Enhancement

DEV-1363

Expanded Student Holds to now block COD export process for Origination and Disbursements.

New Custom Control/MSPARM FA_PKGHOLD 1-3 CSV list of Student Level Financial hold codes to Block FinAid COD Export

New Custom Control/MSPARM FA_PKGHOLD 1-4 CSV list of Student Level Academic hold codes to Block FinAid COD Export

Configure Student Holds

Financial Aid Holds

Financial Aid

Enhancement

DEV-1507

Added “Include Matching Disbursements” checkbox to Disbursement Roster COD Export to make sure to include all disbursements of an award; this checkbox ensures that all disbursements are included in the export file if an unselected disbursement is not yet originated, provisional, disbursed or in a current exported status.

Financial Aid Disbursements

Financial Aid

Enhancement

DEV-1354

When importing a new subsequent ISIR Revision for a student, if the new imported ISIR has a higher CPS Revision number than the previous it will promote the new revision to the default ISIR. It will also copy the Cost of Attendance from the previous ISIR revision to prevent needing to re-generate or re-adjust the cost of attendance.

If a student is packaged already with aid, the awards will also have the CPS Number used field updated to prevent rejections off a mismatch between the awards and the current active ISIR.

If an ISIR of a lower revision than the current default ISIR, the lower revision will not be promoted to the default used ISIR.

Auto Packaging & View ISIR

Student Financials

Enhancement

DEV-1730

Introduction Test of New Billing Statement Format.

We are in the process of testing a new and improved billing statement format that will be rolled out this quarter. This format will improve readability, accuracy of amounts when filtering, improved filtering by dates and semester, filters applying to pending/verified financial aid, payment option from the statement page, readability of payment plans, ability to pay from the statement page, and improved customizability.

If your institution would like to review the new billing statement format, please reach out to Campus Cafe Support and we can install the new format on your environment; and please review the documentation page for the Custom Control/MSPARM’s for the new customization.

Billing Statement Design

Student Financials

Enhancement

DEV-1810

Added filter to group billing for to run group billing against specific session row class level.

Group Billing

Student Financials

Change

DEV-1673

Updated Billing Rules Proc Type C - COURSE FEE type to bill any charge that is specified in the rule’s amount field and will also bill any charge of type C in the course fee table indicated through the registrar course interface.

Course fees of fee type B (Book) will be billed in all cases.

Billing Charges Interface

Student Financials

Bug

DEV-1750

Fixed an issue on 1098-T processor that would cause an error when processing students' addresses with single quotation mark.

1098-Ts

Student Financials

Bug

DEV-1746

Fixed an issue where Custom Control/MSPARM WEBPAYMENT 2-1 was not being respected for eCheck payments.

Authorize.net (Payment Processor)

Student Financials

Bug

DEV-1923

Fixed an issue where Cash receipts for housing deposits were going into a student’s AR ledger when it should have only been applying to a preset distribution (non-AR).

Third-Party Integrations

Bug

SP-8464

Fixed a Brightspace integration timing issue that would cause table data from being created/copied in the correct order.

Brightspace (LMS)